The Administrator Home screen is the default home screen and one-stop dashboard for all things brightwheel. All administrator-specific features built for the mobile app are right at your fingertips empowering administrators to better manage their program and improve visibility through features like reminders and ratios.
Table of Contents
Administrator Home Features
The Administrator Home has options to quickly access Rooms, Messages, Reminders, Ratios, Room Device Mode, Check-in Kiosk, Billing, and the School Profile. Let's learn a bit more about each feature listed below.
The Rooms card in the administrator dashboard gives the administrator access to all rooms in their program. Once you tap Rooms on the Administrator Home screen you will have access to your Rooms just like any teacher or staff at your program. Use the drop-down to navigate to other rooms. To see more information on managing rooms in brightwheel, check out this collection of articles.
For teachers and staff on the mobile app, messaging is done from specific rooms and parents will message the school by navigating to the student's profile to reply and send messages to the school. With the Administrator Dashboard, staff with admin privileges can quickly view all of the message threads for all students in their program from one convenient view. Read more on administrator messaging here.
The Reminders card allows administrators to see all of the activity reminders set at the school for any students. This gives greater visibility into which actions might be overdue or are coming due soon.
Brightwheel allows schools to set desired ratios for each room in their program. The Ratios section of the administrator home allows admins to quickly check the room ratios for each room on a single page. This can help determine when a teacher may need to be moved into a new room or where coverage is lacking.
Room Device Mode
Room Device Mode is the easiest and most secure way for a room of teachers to use the same mobile device while still accurately tracking actions of students. When logging activities or sending messages in Room Device Mode, teachers and staff can choose who is logging the activity by tapping the profile picture in the upper right-hand corner.
Brightwheel offers the most streamlined and flexible check-in process in early education software. Any teacher with admin access can launch the Check-in Kiosk. This is where parents will enter their 4-digit check-in code prior to successfully checking their student in and staff can use this to check-in/out for their days as well.
Currently, the Billing and Reports features are live on the web only. This portion of the app gives an explanation of what the features includes online.
Administrators are able to update your contact information, school address, check-in settings, access settings, learning settings, and payroll settings.
Please Note: The 'Students' count displayed under the School Profile section in the app will include the total number of student profiles associated with your school, including profiles listed as inactive, graduated, removed, duplicate, applied, waitlist, or toured.
You can view a count of total 'Active' students by navigating to the Students tab on the web. This will automatically filter to display only active students. The total number of active students will appear at the bottom right corner below the full student list.
Frequently Asked Questions (FAQs)
Who can access the Administrator Home?
Anyone set to an Admin or Manager role can see the Administrator Home and Dashboard as overviewed above. Staff and Lead Staff will not see the Administrator Home page as this is a set of tools only accessible to administrators.
Other Administrator Features
Administrators have other privileges that the rest of the staff do not have access to, see below for more information.
Access Billing (Web) - All billing and invoicing can only be done by administrators.
Add Staff Members & Room Permissions (Web & App) - Only admins can manage staff and their room assignments. See the links for more information.
Pre-Approve Daily Reports (App only) - Approve staff-only posts right from the web, learn how by viewing the linked resource.
Staff Check-In & Time Cards (Web & App) - Keep track of your staff's hours and their ability to check in from any device as a school admin.
Multi-Location management (Premium Web) - Easily manage all of your locations by requesting a multi-site login be set up.