Administrator Home Overview (App)

Learn how the tools on the Administrator Home and Dashboard can benefit program admins by making common features easily accessible

Sabrina avatar
Written by Sabrina
Updated over a week ago

The Administrator Home screen is the default home screen and one-stop dashboard for all things brightwheel. All administrator-specific features built for the mobile app are right at your fingertips empowering administrators to better manage their program and improve visibility through features like reminders and ratios.

Table of Contents

Administrator Home Features

The Administrator Home has options to quickly access Rooms, Messages, Reminders, Ratios, Room Device Mode, Check-in Kiosk, Billing, and the School Profile. Let's learn a bit more about each feature listed below.


The Rooms card in the administrator dashboard gives the administrator access to all rooms in their program. Once you tap Rooms on the Administrator Home screen you will have access to your Rooms just like any teacher or staff at your program. Use the drop-down to navigate to other rooms. To see more information on managing rooms in brightwheel, check out this collection of articles.


For teachers and staff on the mobile app, messaging is done from specific rooms and parents will message the school by navigating to the student's profile to reply and send messages to the school. With the Administrator Dashboard, staff with admin privileges can quickly view all of the message threads for all students in their program from one convenient view. Read more on administrator messaging here.


The Reminders card allows administrators to see all of the activity reminders set at the school for any students. This gives greater visibility into which actions might be overdue or are coming due soon.


Brightwheel allows schools to set desired ratios for each room in their program. The Ratios section of the administrator home allows admins to quickly check the room ratios for each room on a single page. This can help determine when a teacher may need to be moved into a new room or where coverage is lacking.

Room Device Mode

Room Device Mode is the easiest and most secure way for a room of teachers to use the same mobile device while still accurately tracking actions of students. When logging activities or sending messages in Room Device Mode, teachers and staff can choose who is logging the activity by tapping the profile picture in the upper right-hand corner.

Check-in Kiosk

Brightwheel offers the most streamlined and flexible check-in process in early education software. Any teacher with admin access can launch the Check-in Kiosk. This is where parents will enter their 4-digit check-in code prior to successfully checking their student in and staff can use this to check-in/out for their days as well.


Currently, the Billing and Reports features are live on the web only. This portion of the app gives an explanation of what the features includes online.

School Profile

Administrators are able to update your contact information, school address, check-in settings, access settings, learning settings, and payroll settings.

To find out more about updating your school profile in the app, please check out our Manage School Profile resource.

Frequently Asked Questions (FAQs)

Who can access the Administrator Home?

Anyone set to an Admin or Manager role can see the Administrator Home and Dashboard as overviewed above. Staff and Lead Staff will not see the Administrator Home page as this is a set of tools only accessible to administrators.

Other Administrator Features

Administrators have other privileges that the rest of the staff do not have access to, see below for more information.

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