School Setup | Brightwheel Help Center

Room Management

Room Management Overview

Rooms are a fundamental part of how brightwheel works! Check out this collection of articles to learn how to take full advantage.

Written by Tyson Jones
Updated over a week ago

Managing Rooms

Learn how add, edit and delete rooms on the web or in the app! Keep organized by assigning students and teachers/staff to specific rooms.

Written by Tyson Jones
Updated over a week ago

Room Ratios and Capacity

Set your room capacity and desired ratio for each room at your program to avoid going over and keep staffing levels where they need to be.

Written by Tyson Jones
Updated over a week ago

Room Feed and Approval

Edit and delete activities that have been logged as well as approve staff only posts in bulk, all from the web through the Room Feed!

Written by Tyson Jones
Updated over a week ago

Room Settings

Room Device Mode

Empower multiple staff members to use the same device to record activities & send messages while selecting the person performing the action.

Written by Katie Talwar
Updated over a week ago

Enrollment Status Filters

Filter for certain students according to status in the app

Written by Michael Klinsky
Updated over a week ago

Room Settings

Use room settings to choose how your students are shown and sorted within a particular room.

Written by Tyson Jones
Updated over a week ago

Staff & Student Schedules

Enter student schedules by room to determine your staffing needs and when you might be above or below your desired ratio in any given room.

Written by Tyson Jones
Updated over a week ago

Student Management

Student Management Overview

Your guide to creating and managing student profiles!

Written by Claire Lee Lyall
Updated over a week ago

Adding Students & Profiles

Create student profiles to log activities & track progress. Set schedules, status, profiles pictures, set room assignments, and much more!

Written by Tyson Jones
Updated over a week ago

Student and Staff Profile Attachments

Administrators can attach documents to specific students and staff members from within their profile and report on expiring documents.

Written by Tyson Jones
Updated over a week ago

Assign Students to Rooms

Assign students to rooms created within your school to keep track of their whereabouts. Set a Homeroom to simplify the check-in process.

Written by Tyson Jones
Updated over a week ago

School Details Panel

View and edit School Details in a Student's profile for internal use by the School. Set student status, schedule, and meal type for tracking

Written by Claire Lee Lyall
Updated over a week ago

Tracking Medications and Allergies

Add allergy badges and keep record of student's medications directly within the student's profile.

Written by Tyson Jones
Updated over a week ago

Immunization Tracking and Reporting

Keep student's immunization records up to date and report on overdue and upcoming doses in accordance with the CDC recommendations.

Written by Tyson Jones
Updated over a week ago

Adding/Editing Profile Pictures

Add or edit the profile picture for any student as a parent, staff, or administrator and add a personal profile picture to your account.

Written by Claire Lee Lyall
Updated over a week ago

Archive Students via Enrollment Status

Use the student's enrollment status to archive students from view rather than delete them from your system to maintain data integrity.

Written by Tyson Jones
Updated over a week ago

Student Contact Management

Contacts Types: Parents, Family, Approved Pickups, and Emergency Contacts

The differences and privileges for contacts listed for students. Learn how to best set up contact lists for your students.

Written by Katie Talwar
Updated over a week ago

Add Student Contacts

Add Parents, Family, Approved Pickups, and Emergency Contacts to student profiles from the web or app.

Written by Tyson Jones
Updated over a week ago

Invite Student Contacts to brightwheel

Learn how to invite Parents, Family, and Approved Pickups to create their own brightwheel account via email, SMS, or 10-digit code handout.

Written by Tyson Jones
Updated over a week ago

Staff Management

Staff Management Overview

Learn about how to add, manage, and remove Staff and Teachers within brightwheel

Written by Claire Lee Lyall
Updated over a week ago

Add Teachers and Staff Profiles

Manage your staff on the web or from the app anytime! Assign rooms and even grant staff members administrative access.

Written by Tyson Jones
Updated over a week ago

Invite Teachers and Staff to brightwheel

Invite teachers and staff that have already been added to brightwheel so that they can create their own account. Allowing them to check-in.

Written by Tyson Jones
Updated over a week ago

Assigning Staff to Rooms

Assign staff members to specific rooms to track hours, ratios, and limit visibility into other classrooms.

Written by Tyson Jones
Updated over a week ago

Staff Certifications & Professional Development Hours

Keep track of your staff's certifications, continuing education, and training right from the Staff Profile.

Written by Tyson Jones
Updated over a week ago

Staff or Teacher Sign-up

How to create your Staff/Teacher Account

Written by Katie Talwar
Updated over a week ago

Removing Staff Members

How to delete or remove staff members from your account

Written by Katie Talwar
Updated over a week ago

Staff Health Checks

Administrators can monitor staff health by logging temperatures via Staff Health Checks to ensure the health and safety of their center.

Written by Tyson Jones
Updated over a week ago