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Manage School Check-in Settings
Manage School Check-in Settings

[For Admins] Learn how to configure various Check-in Settings from the web or mobile app to meet your program's needs for students and staff

Sabrina avatar
Written by Sabrina
Updated over a week ago

To improve flexibility, brightwheel empowers school administrators to set up their check-in settings in a way that will best fit the needs of their program. Adding the option to collect signatures and Quick Scan functionality improves security and reduces lines during the pickup and drop-off rush!

Update Check-in Settings

Navigate to the sections below to learn about each setting:

On the Web ↓

  1. Log in to your administrator account

  2. Click your profile tile in the bottom left corner

  3. Click School settings

  4. Under Check-in Kiosk Settings, you’ll have the option to update Quick Scan, Quick Scan Refresh, Digital Signatures, or Health Screens
    💡Review the sections below to learn more about these specific settings!

On the App ↓

  1. Log in to your administrator account

  2. From the Administrator Home screen, tap School Profile

  3. Under School Settings, tap Check-in Settings

  4. Under Check-in Kiosk, you’ll have the option to update Digital signatures, Student and Staff health Screens, Quick Scan, Quick Scan Refresh, Share with Parents, and Staff Check-in from Any Device
    💡Review the sections below to learn more about these specific settings!

Check-in Kiosk Settings

Digital Signatures

Enhance check-in security by enabling Digital Signatures on the Check-in Settings page. This feature prompts a student contact to sign on the device screen during check-in/out. This can help meet potential state or licensing requirements. Be sure to double-check with state authorities.

A picture of the signature will be included on the Check-in Report under the "Signed in By" column when viewed online. When this report is exported, the signature will be accessible via a link included in the export.

Health Screen

Brightwheel’s Health Screen option allows administrators to implement a customizable questionnaire that can be required of staff and/or students upon check-in on a Kiosk, or using Quick Scan. You can also choose to enable Student Health Screens at home.

These practices help administrators maintain a safe and healthy environment.

See this article for more information on the Health Screen option and how to customize the questionnaire.

Quick Scan

Quick Scan enables contacts with pickup permissions to swiftly check students in/out through their personal devices. When activated, users can scan the QR image, facilitating on-the-go check-ins. If the person prefers not to use Quick Scan or lacks access to the brightwheel app, they can still use their check-in code on a Kiosk for check-in/out.

💡 Check out our Quick Scan Management article for more information!

Quick Scan Refresh

If the Quick Scan setting is toggled on, this setting will also become available. Toggling on the Quick Scan Refresh setting forces the app to generate a new QR code every three hours. Some centers choose to enable this to increase security, but it is not something that should be enabled if you are intending on printing the QR code.

Attendance Settings

There are two key attendance settings. These settings help determine how parents and staff experience brightwheel.

ℹ️ These settings can only be accessed and managed in the mobile app. Any attendance logged on the Web will be visible to parents. The Share with Parent setting only applies to the mobile app attendance.

Share with parents

If toggled on, this feature will notify a parent contact for a student and update the student’s feed anytime staff uses the Attendance Mode on the mobile app to check a student in/out of a room.

Even with this setting toggled on, anytime the Move Room feature is used, these records won't automatically be visible to or notify parents. Admins can make these records visible on a student's activity feed for parents by approving the Staff Only posts, if desired.

Staff check-in from any device

This setting determines whether staff can check in or out remotely. When enabled, staff can check in from any device logged into their staff account, including personal accounts. If disabled, remote check-in/out is not allowed, and staff must use a Check-in Kiosk or Quick Scan method if available.

Even if this setting is turned off, Admins and Managers will retain the ability to use Attendance mode for check-in/out.

To manage this setting, follow the steps below:

On the Web

On the App

  1. Click the My School option on the purple sidebar to expand the menu

  2. Select Settings

  3. Jump over to the School Info tab

  4. Scroll to the Payroll Settings section

  5. Toggle the Staff Check in From Any Device on, or off

  1. Log in to your administrator account

  2. From the Administrator Home screen, tap School Profile

  3. Under School Settings, tap Check-in Settings

  4. Under Attendance, toggle Staff Check in From Any Device on, or off

The image below shows the Staff tab that also won’t be visible once this setting is turned off.

ℹ️ Learn more about other School Settings like Learning, Access, and Payroll by viewing our School Settings resource!

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