Brightwheel's Attendance feature enables internal tracking of student whereabouts throughout the day from the app and web, including staff check-ins and outs.
This is how staff at a program can check in/out students, move them between rooms, or mark absent, in addition to staff checking themselves in and out if the Staff Check-in from Any Device setting is enabled.
Log Attendance on the Mobile App
Admins and staff at a school can easily move students between rooms, mark absent, and check-in/out via Attendance Mode. Kiosk Mode is recommended for parent self check-ins.
Navigate to the desired room on the mobile app
Tap Attendance
Select the student(s) you wish to take attendance for, or tap Select All
Review the options appearing at the bottom of the screen
To check in/out a student, tap the Check In, or Check Out button
To mark a student absent, tap the Absent button. Optionally select the reason for the absence & add a custom note
To move a student between rooms, tap the Move Room button at the bottom of the screen. The student will automatically be checked into the new room and checked out of the previous room.
🚩 Students and staff must be assigned to the rooms before moving between them. Changing rooms does not generate notifications for parents.
Tap Close in the top left corner to exit Attendance Mode
ℹ️ Check-in/out records cannot be logged for a future time or date.
Log Attendance on the Web
To check students in and out, or mark absent from the web:
Log into brightwheel on the web
Under My School navigate to the Students tab OR the Rooms tab from the purple dashboard menu
💡Filter by Student Names, Room, or Enrollment status to narrow your searchClick Check in or Mark absent next to the student
If marked absent, optionally select the reason & add a custom note
Once checked in, click Move Room, or Check Out
Check attendance status in the Daily Attendance column. Rooms highlighted green indicate a student is checked in.
🚩 Parent contacts will be notified of attendance actions logged on the web. To log attendance without notifying guardians, please Log Attendance on the Mobile App.
ℹ️ Bulk attendance actions cannot be logged on the web currently. Please Log Attendance on the Mobile App for bulk actions.
Attendance Notifications
By default, student contacts are not notified when attendance actions are performed via Attendance Mode on the mobile app. This allows programs to track student whereabouts without alarming parents about room checkouts.
💡 You can turn on notifications for this feature in your check-in settings. Parents not receiving push notifications should check our troubleshooting guide: Manage Push Notifications for Student Contacts
Once a student is checked in, a teal "Checked-in" banner will appear near a student's profile bubble on the mobile app to alert staff that the student is checked into that room.
Staff Attendance
Administrators can check staff in and staff can check themselves in via Attendance Mode. To learn more about staff check in, review our Staff Check-in Help Center resource!