Brightwheel's Attendance feature allows you to internally track the whereabouts of each student throughout the day. Admins, Managers, Lead Staff, and Staff members can check students in and out, move them to different rooms that the student is assigned to, or mark them absent. By default, parents are not notified when actions are made in Attendance Mode, allowing you to record the whereabouts of each student without alarming parents that their student has been checked out of a room. If you prefer, notifications for this feature can be turned on in your check-in settings.

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Group Attendance

Ground attendance is a time-saving and efficient way to use the attendance feature. If you need to perform the same action for more than one student simultaneously, simply select each of them by tapping on their profile bubbles or tap Select All, if relevant!

Admins and Managers can click Rooms from the Administrator Home page and follow the steps below. Lead Staff and Staff can simply follow what's outlined below!

  1. Tap Attendance from the specified room screen
    💡Switch between rooms using the drop-down at the top of the screen!

  2. Select the student(s) you wish to check-in

  3. Tap the Check In button at the bottom of the page

  4. Tap Close in the top left-hand corner to exit Attendance Mode and return to your specified room screen

You can repeat this process to check multiple students in and out. Please be aware check-in/out records cannot be logged for a future time or date.

Please Note: Once the steps above are completed, a teal "Checked-in" banner will appear near a student's profile bubble to alert staff that the student is checked into that room.

Please Note: We strongly suggest using the Kiosk Mode to allow students to be checked in and out.


Mark Absent

Attendance Mode also allows teachers to mark a student absent if they have not arrived. If the student arrives later, no problem; simply check them in as normal. 

Admins and Managers can click Rooms from the Administrator Home page and follow the steps below. Lead Staff and Staff can simply follow what's outlined below!

  1. Tap Attendance from the specified room screen
    💡Switch between rooms using the drop-down at the top of the screen!

  2. Select the student(s) you wish to mark absent

  3. Tap the Absent button at the bottom of the page

  4. Tap Close in the top left-hand corner to exit Attendance Mode and return to your specified room screen

If you would like to add a note to the absentee record, navigate to the student's feed on the web or mobile and edit the record to add a note.  

Please Note: Once the steps above are completed, a grey "Absent" banner will appear near a student's profile bubble to alert staff that the student is absent.


Move Rooms

Students often move between rooms throughout the day for different activities and electives. It's important to note that a student must be assigned to the room they're being moved to, the staff member must be assigned to both rooms to move a student to and from, and moving rooms does not result in parents getting a notification.

Admins and Managers can click Rooms from the Administrator Home page and follow the steps below. Lead Staff and Staff can simply follow what's outlined below!

To move multiple students to a different classroom during the day:

  1. Tap Attendance from the specified room screen
    💡Switch between rooms using the drop-down at the top of the screen!

  2. Select the student(s) you wish to move

  3. Tap the Move Room button at the bottom of the screen

  4. Tap Close in the top left-hand corner to exit Attendance Mode and return to your specified room screen

The student will then be checked in to the room you move them to and checked out of the room they were previously in.


Daily Attendance Summary

The Daily Attendance Summary in brightwheel allows teachers and staff to pull an attendance report based on classroom and status in any 32-day date range to see how many days a specific student was in attendance during that time. The report will count a student as present for a day if the student has a check-in for that day. This report is the perfect place to catch and correct errors!

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