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Using brightwheel
Take a deeper dive into each of the many features available in our all-in-one platform.
Brightwheel Monthly Product Spotlights: What's New and Top TipsLearn how to get more value out of brightwheel with spotlighted features and new improvements.
brightwheel PDF ResourcesA centralized location for all PDF resources our team has curated for admins, staff, and student contacts to leverage.
Teacher Training OverviewTraining courses, videos, and additional tips for teachers to learn how to connect with families and save time using brightwheel!
Teachers: FAQsCommon questions from staff members who do not have administrator permissions on brightwheel. 🍎
Teachers: Tips & TricksBest practices for teachers. These are optional, of course, and when in doubt please consult your program admin.
Sign-up for brightwheel as Staff[For All Staff] Learn how to sign up to use brightwheel as a staff member after being invited to the program
Check in as Staff[For Staff] How staff can view timecards and check in using Attendance Mode, Quick Scan, or Kiosk.
View Schedule as Staff[For all Staff] Learn how to view your schedule set by a program admin on the web or mobile app
Working at a New brightwheel Program as Staff[For All Staff] Learn how to transition your brightwheel staff account from working at one provider to another
Student Check-In Overview[For Admins + Managers] Brightwheel’s check-in experience is configurable to best fit the needs of the program, staff, and families!
Set Up Check-in Kiosk[For Admins + Managers] Learn how to set up the Check-in Kiosk for your parents and staff to use.
Manage School Check-in Settings[For Admins] Learn how to configure various Check-in Settings from the web or mobile app to meet your program's needs for students and staff
Check-in Students with Attendance Mode[For All Staff] Programs can manage the attendance of students and staff at once in brightwheel. Check-in/out, move students between rooms, and mark absent!
Manage Health Screen Questionnaire[For Admins & Managers] Set up a health screening questionnaire for families and staff! Manage historical records and be notified of failed screenings!
Brightwheel Payroll[For Admins + Managers] Learn more about brightwheel's payroll offerings!
Quick Scan Management[For Admins + Managers] Learn how to set up and use Quick Scan for your parents and staff to check in with a QR code.
Staff Check-in Overview[For Admins + Managers] Overview of how staff can check in and how employers can track staff attendance for payroll and room ratios.
Meeting Kentucky Attendance Licensing Requirements in brightwheel [Kentucky]
Share Attendance with Parents[For Admins + Staff] Control whether records logged through Attendance mode will be visible to Parents.
Integrated Attendance with KinderConnect[For Admins] Track student check-ins and easily send attendance data to your state subsidy agency via KinderConnect in select states.
Staff Time Tracking[For Admins + Managers] Learn how to view, add, edit, and delete staff timecards, along with calculating overtime for payroll!
Manage Student Attendance Records[For Admins + Managers] Learn how to correct, add, edit, or delete attendance records on the web.
Integrated Attendance with KinderTrack for Iowa ProgramsLog student check-ins with brightwheel and easily send attendance data to the Iowa state subsidy agency via KinderTrack.
Integrated Attendance with Indiana Program’s Provider Portal (I-LEAD)Log student check-ins with brightwheel and easily send attendance data to Indiana’s provider portal!
Sleep Checks[For All Staff] Record easy digital checks and observations for students during naps.
Log Activities[For all Staff] Learn how to add and manage logging activities for students.
Food Tracking[For All Staff] Add a custom menu, log meals, and run your meal and menu reports to easily collect necessary data for CACFP reporting.
Activity Reminders[For All Staff] Add one-time or recurring activity reminders for diaper checks, bottle, and meal times. These reminders alert staff when a task is due.
Calendar & Events[For All Staff] Use the built-in brightwheel Calendar to schedule classroom events and allow Parent and Family contacts to stay connected!
Health & Wellness Tracking[For All Staff] Learn to use allergy badges, medication tracking, & health checks to ensure a safe & healthy environment.
Send Daily Reports[For All Staff] Use Daily Reports to view, print and send a daily summary of logged activities to guardian email addresses.
Track Student Potty Activities[For All Staff] Easily track student diaper changes and potty breaks by logging it as an activity in brightwheel!
Incidents[For All Staff] Learn how to track and report on student incidents, along with collecting guardian signatures!
Available Learning Standards[For All Staff] Review all learning standards available to be used with brightwheel's Learning feature!
Setup Learning Standards or Frameworks[For Admins & Managers] Add your state's standards, frameworks, or assessment tools to be used with the Observations tool.
Montessori Observations[For Admins & Managers] Set your Montessori learning framework to enable quick and easy observations and progress tracking for students
Learning with Experience Curriculum: Learning ActivitiesLearn more about how to view, create, and edit Learning Activities
Learning with Experience Curriculum: Lesson Plans and Room PlansLearn how to create, edit, and assign Lesson Plans and view and modify Room Plans after purchasing the Experience curriculum
Learning with Experience Curriculum: Lesson Plans on Mobile[For All Staff] Learn how to view lessons plans on the mobile app as an admin and staff member.
Learning with Experience Curriculum: Log Observations[For All Staff] Learn how to log Experience Curriculum Learning Observations and share with parents
Learning Overview for Programs using Experience Curriculum[For All Staff] Learn more about how to use Experience Curriculum in brightwheel
Learning: OverviewLearn about how to leverage the Learning feature at your program using all available resources.
Learning: Learning ActivitiesLearn more about how to view, create, and edit Learning Activities available on the Learning Activity Collection tab within your account
Learning: Lesson Plans and Room PlansLearn how to create, edit, and assign Lesson Plans and view and modify Room Plans
Learning: Lesson Plans on MobileLearn how to view lesson plans on the mobile app as an admin and staff member.
Learning: Log Observations[For Staff] Learn how to log Learning Observations and share with parents
Create and Manage Student Portfolios[For all staff] Learn how to view, create, and manage student Portfolios that can be shared with families to track progress and development!
Messaging Overview[For All Staff] Learn how the brightwheel Message feature can be leveraged to communicate with staff and families.
Message Types[For All Staff] Learn what types of messages Admins, Managers, and Teachers can send to families.
Admin to Parent Messaging[For Admins + Managers] Learn how to view and send messages to your student's families using the Messaging feature.
Teacher to Parent Messaging[For All Staff] Learn how to send and view parent communications using brightwheel's Messaging feature.
Admin and Staff Messaging[For all staff] Learn how admins, managers, and staff can communicate individually or in groups using brightwheel Messaging.
Delete Messages[For Admins] Learn how to delete any message sent by any user on the web.
Create and Manage Newsletters[For all Staff] Learn how to engage families with photos & information about group activities and events through newsletters.
Allowed File Types[For all users] Learn what file types can be attached to brightwheel messages by all users and uploaded as a Shared file by admins/managers
brightwheel Admissions Overview[For Admins + Managers] Gain an overview of brightwheel admission features to make student enrollment a breeze!
Admissions DashboardUse student statuses and programs to organize vital student information and achieve a holistic view of your Admissions pipeline.
Admissions Process and TrackerThe Admissions Process and Tracker allows programs to organize forms in a process and track family progress.
Waitlist & Priorities Management[For Admins + Managers] Learn to use Waitlists to manage program openings and who to admit for a particular program.
Send Messages for Prospective StudentsProviders can use brightwheel’s Admissions Dashboard to send messages for students who aren’t yet actively attending.
Programs[For Admins + Managers] Learn to manage students using programs to better understand enrollment, capacity, and project future resourcing.
Student Enrollment and Financial Details[For Admins & Managers] Learn how to track a student's enrollment history and family financial information from the student's profile.
Program waitlists Report[For Admins + Managers] View a list of waitlisted students per program!
Program enrollment Report[For Admins + Managers] View total counts enrollment data for programs, including max capacity, open slots, percentage filled, and more!
Create Enrollment Contracts[For Admins & Managers] Learn how to create contact forms via uploaded PDFs with the ability to collect signatures and parent names
Create Digital Forms[For Admins & Managers] Learn how to use customizable forms to collect key information from families
Sharing Digital Forms[For Admins & Managers] Learn how to share digital Forms with your families via invitation or a direct link to collect key information!
Manage Digital Forms[For Admins & Managers] Learn how to adjust existing forms to continue to collect key information from families through brightwheel.
Print/Download Forms and Contracts[For Admins + Managers] Learn how to download, export, and print completed forms and contracts for students.
Create Fillable Documents[For Admins & Managers] Learn to use Fillable Documents to share paperwork with families to complete in brightwheel.
Document Requests[For Admins & Managers] Learn how to use Document Requests for the easy exchange of family info and tracking of documentation
Using Shared Files[For Admins & Managers] Use our "Shared Files" feature to create and share important documentation with your families and staff!
Tuition Contract Templates[For Admins] Download and view two potential templates that you can use as a tuition contract for your center.
COVID & your Program: Leveraging brightwheelHelpful guidance and resources on how to leverage brightwheel effectively to keep your community healthy and informed
COVID & your Program: Tips & ResourcesHelpful tips and resources on how to communicate with other admins, staff, parents, and students and share guidance for learning at home