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Using brightwheel
Take a deeper dive into each of the many features available in our all-in-one platform.
Brightwheel Monthly Product Spotlights: What's New and Top TipsLearn how to get more value out of brightwheel with spotlighted features and new improvements.
brightwheel PDF ResourcesA centralized location for all PDF resources our team has curated for admins, staff, and student contacts to leverage.
Teacher Training OverviewTraining courses, videos, and additional tips for teachers to learn how to connect with families and save time using brightwheel!
Teachers: FAQsCommon questions from staff members who do not have administrator permissions on brightwheel. 🍎
Staff Check-InUse Attendance Mode, Quick Scan, or the Check-in Kiosk to track staff attendance for payroll and room ratios
Teachers: Tips & TricksBest practices for teachers. These are optional, of course, and when in doubt please consult your program admin.
Student Check-In OverviewBrightwheel’s check-in experience is configurable to best fit the needs of the provider, their staff, and their families.
Print QR CodeLearn how to print the QR code your program uses for check-ins/outs
Student Check-in via Kiosk ModeHow to setup and use the Check-in Kiosk (QR Codes, QuickScan, and PIN code method)
Health Screens at HomeAllow parent-level contacts to complete the health screen outside of the check-in flow
Manage School Check-in SettingsLearn how to configure various Check-in Settings from the web or mobile app to meet your program's needs for students and staff
Quick Scan Check-In FAQParents can use quickscan to check-their children in quickly from your Kiosk device or a printed QR code.
Attendance ModeManage the attendance of students and staff at once in brightwheel. Check-in/out, move students between rooms, and mark absent!
Check-In Health Screening QuestionnaireAs part of the check-in flow, parents & staff will be presented with a health questionnaire to fill out and track the health of your center.
Brightwheel Payroll[For Admins + Managers] Learn more about brightwheel's payroll offerings!
View Timecard on the Mobile App[For Staff] Learn how to view timecards on the mobile app.
Share Attendance with ParentsControl whether records logged through Attendance mode will be visible to Parents by default
Integrated Attendance with KinderConnectTrack student check-ins in brightwheel and easily send attendance data to your state subsidy agency via KinderConnect in select states.
Staff Time Tracking[For Admins + Managers] Learn how to view, add, and manage staff timecards!
Correcting Attendance RecordsLearn how to add, edit, or delete attendance records using the Attendance & Check-in features on the web and mobile app.
Integrated Attendance with KinderTrack for Iowa ProgramsLog student check-ins with brightwheel and easily send attendance data to the Iowa state subsidy agency via KinderTrack.
Sleep ChecksRecord easy digital checks and observations for students during naps.
Log ActivitiesLearn how to add and manage logging activities for students.
Food TrackingAdd a custom menu, log meals, and run your meal and menu reports to easily collect necessary data for CACFP reporting.
Activity RemindersAdd one-time or recurring activity reminders for diaper checks, bottle, and meal times. These reminders alert staff when a task is due.
Calendar & EventsUse the built-in brightwheel Calendar to schedule classroom events and allow Parent and Family contacts to stay connected!
Health & Wellness TrackingUse a combination of allergy badges, medication tracking, & health checks to keep your center safe & healthy for all your staff & students.
Send Daily ReportsUse Daily Reports to view and send a daily summary of logged activities to parents' email addresses.
Available Learning StandardsReview all learning standards available to be used with brightwheel's Learning feature!
Setup Learning Standards or FrameworksEnable your state's standards or assessment tools to be used with the Observations tool in the brightwheel app.
Montessori ObservationsSet your Montessori learning framework to enable quick and easy observations and progress tracking for each child in your school.
Learning Overview for Programs using Experience CurriculumLearn more about how to use Experience Curriculum in brightwheel
Learning with Experience Curriculum: Learning ActivitiesLearn more about how to view, create, and edit Learning Activities
Learning with Experience Curriculum: Lesson Plans and Room PlansLearn how to create, edit, and assign Lesson Plans and view and modify Room Plans after purchasing the Experience curriculum
Learning with Experience Curriculum: Lesson Plans on MobileLearn how to view lessons plans on the mobile app as an admin and staff member.
Learning with Experience Curriculum: Log ObservationsLearn how to log Learning Observations and share with parents
Learning: OverviewLearn about how to leverage the Learning feature at your program using all available resources.
Updating to our Newest Learning ExperienceLearn about our new Learning experience!
Learning: Learning ActivitiesLearn more about how to view, create, and edit Learning Activities available on the Learning Activity Collection tab within your account
Learning: Lesson Plans and Room PlansLearn how to create, edit, and assign Lesson Plans and view and modify Room Plans
Learning: Lesson Plans on MobileLearn how to view lesson plans on the mobile app as an admin and staff member.
Learning: Log ObservationsLearn how to log Learning Observations and share with parents
Create and Manage Student PortfoliosLearn how to view, create, and manage student Portfolios that can be shared with families to track progress and development!
Messaging Overview[For all Staff] Learn how the brightwheel Message feature can be leveraged to communicate with staff and families.
Message Types[For all staff] Learn what types of messages Admins, Managers, and Teachers can send to families.
Admin to Parent Messaging[For Admins + Managers] Learn how to stay connected to your student's families using the Messaging feature.
Teacher to Parent Messaging[For Staff] Learn how to streamline parent communications using brightwheel's Messaging feature.
Admin and Staff Messaging[For all staff] Learn how admins, managers, and staff can communicate individually or in groups using brightwheel Messaging.
Delete Messages[For Admins] Learn how to delete any message sent by any user on the web.
Create and Manage Newsletters[For all Staff] Learn how to engage families with photos & information about group activities and events through newsletters.
Edit Digital FormsEditing forms allows providers to adjust existing forms to continue to collect key information from families through brightwheel.
brightwheel Admissions OverviewLearn how to leverage our admissions feature as an admin whether you’re just getting started or already familiar and want to learn more
Sharing Digital FormsLearn how to share digital Forms with your families via invitation or a direct link to collect key information!
Send Messages for Prospective StudentsProviders can use brightwheel’s Admissions Dashboard to send messages for students who aren’t yet actively attending.
Admissions DashboardUse student statuses and programs to organize vital student information and achieve a holistic view of your Admissions pipeline.
Waitlist & Priorities ManagementAdministrators can use waitlists to manage who to admit to their programs should an opening arise based on a combination of characteristics.
ProgramsManage your students and rooms through the use of programs to better understand your enrollment, capacity, and project future resourcing.
Admissions Process and TrackerThe Admissions Process and Tracker allows programs to organize forms in a process and track family progress.
Student Enrollment and Financial DetailsAdministrators can track a student's enrollment history and general family financial and subsidy information from the student's profile.
Creating Digital FormsCustomizable forms allow providers to collect key information from families using pre-set or custom fields directly through brightwheel.
Enrollment ContractsAdministrators can create contract forms via uploaded PDFs with the ability to collect electronic signatures and names from a parent.
Tuition Contract TemplatesDownload and view two potential templates that you can use as a tuition contract for your center.
Document RequestsDocument Requests allow administrators to request a document from families allowing for the easy exchange and tracking of documents.
Download/Print Forms and ContractsLearn how to download and export to print submitted Forms and Contracts as an Admin!
COVID & your Program: Leveraging brightwheelHelpful guidance and resources on how to leverage brightwheel effectively to keep your community healthy and informed
COVID & your Program: Tips & ResourcesHelpful tips and resources on how to communicate with other admins, staff, parents, and students and share guidance for learning at home
Managing Student Billing during COVID-19 ClosuresWith brightwheel Billing, administrators are equipped with efficient options to pause or stop billing during an unexpected program closure.