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Using brightwheel
Using brightwheel
Take a deeper dive into each of the many features available in our all-in-one platform.
+4
60 articles in this collection
Written by
Michael,
Claire Lee Lyall,
Hadleigh
and 4 others
Product Spotlight Newsletters 🔦
Learn how to get more value out of brightwheel with spotlighted features and new improvements.
Written by
Sabrina
Updated over a week ago
brightwheel PDF Resources
A centralized location for all PDF resources our team has curated for admins, staff, and student contacts to leverage.
Written by
Sabrina
Updated over a week ago
Staff Training
Teacher Training Overview
Resources, FAQs, and tips for teachers on how to connect with families and save time using brightwheel.
Written by
Claire Lee Lyall
Updated over a week ago
Teachers: FAQs
Common questions from staff members who do not have administrator permissions on brightwheel. 🍎
Written by
Claire Lee Lyall
Updated over a week ago
Teachers: Tips & Tricks
Best practices for teachers. These are optional, of course, and when in doubt please consult your program admin 🍎
Written by
Claire Lee Lyall
Updated over a week ago
Staff Check-In
Use Attendance Mode or the Check-in Kiosk to track staff attendance for payroll and room ratios
Written by
Sabrina
Updated over a week ago
Check-in
Student Check-In Overview
Brightwheel’s check-in experience is configurable to best fit the needs of the provider, their staff, and their families.
Written by
Hadleigh
Updated over a week ago
Print QR Code
Learn how to print the QR code your program uses for check-ins/outs
Written by
Sabrina
Updated over a week ago
Health Screens at Home
Allow parent-level contacts to complete the health screen outside of the check-in flow
Written by
Claire B.
Updated over a week ago
Student Check-in via Kiosk Mode
How to setup and use the Check-in Kiosk (QR Codes, QuickScan, and PIN code method)
Written by
Hadleigh
Updated over a week ago
Manage School Check-in Settings
Learn how to configure various Check-in Settings from the web or mobile app to meet your program's needs for students and staff
Written by
Hadleigh
Updated over a week ago
Quick Scan Check-In FAQ
Parents can use quickscan to check-their children in quickly from your Kiosk device or a printed QR code.
Written by
Vee Avenir
Updated over a week ago
Attendance Mode
Manage the attendance of multiple students at once! Check-in/out, move students between rooms, and mark absent, all from the same screen!
Written by
Sabrina
Updated over a week ago
Check-In Health Screening Questionnaire
As part of the check-in flow, parents & staff will be presented with a health questionnaire to fill out and track the health of your center.
Written by
Hadleigh
Updated over a week ago
Manage Attendance Records
Share Attendance with Parents
Control whether records logged through Attendance mode will be visible to Parents by default
Written by
Hadleigh
Updated over a week ago
Manage Staff Timecards
How to add a new timecard, modify an existing timecard, or delete a timecard as an admin on the web and mobile app.
Written by
Sabrina
Updated over a week ago
Correcting Attendance Records
Learn how to add, edit, or delete attendance records using the Attendance & Check-in features on the web and mobile app.
Written by
Sabrina
Updated over a week ago
Log Actions and Activities
Sleep Checks
Record easy digital checks and observations for students during naps.
Written by
Claire B.
Updated over a week ago
Log Activities and Actions
Use brightwheel to record and share photos, activities, learning milestones, and more. Use the app to start logging activities!
Written by
Sabrina
Updated over a week ago
Food Tracking
Add a custom menu, log meals, and run your meal and menu reports to easily collect necessary data for CACFP reporting.
Written by
Hadleigh
Updated this week
Activity Reminders
Add one-time or recurring activity reminders for diaper checks, bottle, and meal times. These reminders alert staff when a task is due.
Written by
Hadleigh
Updated over a week ago
Calendar & Events
Use the built-in calendar to schedule events. Parents can view this calendar anytime from their child's profile.
Written by
Sabrina
Updated over a week ago
Health & Wellness Tracking
Use a combination of allergy badges, medication tracking, & health checks to keep your center safe & healthy for all your staff & students.
Written by
Michael
Updated over a week ago
Send Daily Reports
Use Daily Reports to view and send a daily summary of logged activities to parents' email addresses.
Written by
Sabrina
Updated over a week ago
Learning and Observations
Learning Overview
Learn about how to add, manage, and report Lesson Plans, Observations, and State Standards.
Written by
Claire Lee Lyall
Updated over a week ago
Lesson Plans
Lesson plans allow you to organize classroom learning, activities, routines, themes and events for each Room on a weekly basis.
Written by
Vee Avenir
Updated over a week ago
Lessons
Create individual lessons which allow you to organize classroom learning, activities, routines, and instruction.
Written by
Hadleigh
Updated over a week ago
Sharing Lesson Plans with Families
Give families an easy way to stay informed on your program's curriculum and what their child will be learning each week.
Written by
Hadleigh
Updated over a week ago
Mobile Learning Tab
Use the Learning tab on the brightwheel mobile app to find & view Lesson Plans, review specific Lessons, and log Observations for students.
Written by
Vee Avenir
Updated over a week ago
Setup Learning Standards or Frameworks
Enable your state's standards or assessment tools to be used with the Observations tool in the brightwheel app.
Written by
Sabrina
Updated over a week ago
Logging Observations
Log observations to track progress toward milestones.
Written by
Hadleigh
Updated over a week ago
Montessori Observations
Set your Montessori learning framework to enable quick and easy observations and progress tracking for each child in your school.
Written by
Hadleigh
Updated over a week ago
Available Learning Standards
Brightwheel is actively adding state standards to our Observation tool. Are your state's early learning guidelines ready?
Written by
Hadleigh
Updated over a week ago
Messaging in brightwheel
Messaging Overview
Easily communicate with Parents and Staff right in brightwheel using the Messaging feature!
Written by
Sabrina
Updated over a week ago
Message Types
Brightwheel allows teachers and admins to send Messages, Reminders, and Alerts (SMS) through the messaging feature online and on mobile.
Written by
Sabrina
Updated over a week ago
Teacher to Parent Messaging
Streamline your parent communication by sending in app messages or alerts via SMS text messages to individual parents or to an entire room.
Written by
Hadleigh
Updated over a week ago
Administrator and Staff Messaging
Brightwheel messaging is a great way for administrators to communicate with their staff individually or in groups based on room assignments.
Written by
Hadleigh
Updated over a week ago
Administrator to Parent Messaging
Use brightwheel’s Messaging tool to easily send messages to parents individually or in bulk.
Written by
Sabrina
Updated over a week ago
Add a Message Attachment
Leverage brightwheel’s online messaging tool to securely share any type of document or attachment with Parent Contacts in a message thread
Written by
Sabrina
Updated over a week ago
Newsletters
Engage families with photos & information about group activities and events through newsletters opened directly in the brightwheel app.
Written by
Hadleigh
Updated over a week ago
Talk-to-Text Dictation
On your mobile device, you can talk to write in most places where you can type with a keyboard to quickly log activities or message parents.
Written by
Hadleigh
Updated over a week ago
Admissions
brightwheel Admissions Overview
Learn how to leverage our admissions feature as an admin whether you’re just getting started or already familiar and want to learn more
Written by
Audrey
Updated over a week ago
Sharing Digital Forms
Sharing Enrollment forms through invitation or a direct link allows providers to collect key information from families through brightwheel.
Written by
Sabrina
Updated over a week ago
Editing Digital Forms
Editing forms allows providers to adjust existing forms to continue to collect key information from families through brightwheel.
Written by
Claire B.
Updated over a week ago
Send Messages for Prospective Students
Providers can use brightwheel’s Admissions Dashboard to send messages for students who aren’t yet actively attending.
Written by
Hadleigh
Updated over a week ago
Admissions Dashboard
Use student statuses and programs to organize vital student information and achieve a holistic view of your Admissions pipeline.
Written by
Hadleigh
Updated over a week ago
Waitlist & Priorities Management
Administrators can use waitlists to manage who to admit to their programs should an opening arise based on a combination of characteristics.
Written by
Hadleigh
Updated over a week ago
Programs
Manage your students and rooms through the use of programs to better understand your enrollment, capacity, and project future resourcing.
Written by
Hadleigh
Updated over a week ago
Admissions Process and Tracker
The Admissions Process and Tracker allows programs to organize forms in a process and track family progress.
Written by
Claire B.
Updated over a week ago
Student Enrollment and Financial Details
Administrators can track a student's enrollment history and general family financial and subsidy information from the student's profile.
Written by
Hadleigh
Updated over a week ago
Creating Digital Forms
Customizable forms allow providers to collect key information from families using pre-set or custom fields directly through brightwheel.
Written by
Sabrina
Updated over a week ago
Enrollment Contracts
Administrators can create contract forms via uploaded PDFs with the ability to collect electronic signatures and names from a parent.
Written by
Hadleigh
Updated over a week ago
Tuition Contract Templates
Download and view two potential templates that you can use as a tuition contract for your center.
Written by
Hadleigh
Updated over a week ago
Document Requests
Document Requests allow administrators to request a document from families allowing for the easy exchange and tracking of documents.
Written by
Hadleigh
Updated over a week ago
Print Forms and Contracts
Administrators can utilize the Export or Download action from any submitted form or contract to receive a downloadable and printable version
Written by
Hadleigh
Updated over a week ago
Menu
Menu Planning
Create detailed menus for any room to facilitate consistent food tracking & easily collect data for CACFP compliance & reimbursements
Written by
Sabrina
Updated over a week ago
Documents
Document Hub
The Document Hub allows Administrators to easily manage and share documents with families and staff.
Written by
Claire B.
Updated over a week ago
COVID-19 Resources
COVID & your Program: Leveraging brightwheel
Helpful guidance and resources on how to leverage brightwheel effectively to keep your community healthy and informed
Written by
Hadleigh
Updated over a week ago
COVID & your Program: Tips & Resources
Helpful tips and resources on how to communicate with other admins, staff, parents, and students and share guidance for learning at home
Written by
Sabrina
Updated over a week ago
Managing Student Billing during COVID-19 Closures
With brightwheel Billing, administrators are equipped with efficient options to pause or stop billing during an unexpected program closure.
Written by
Hadleigh
Updated over a week ago