Staff Training

Watch short video tutorials to get acquainted with the brightwheel platform. Follow along in the articles to really hit the ground running!

Written by Tyson Jones
Updated over a week ago

Staff Check-In

Using Kiosk Mode to track Staff attendance and hours for payroll.

Written by Jenna McAnulty
Updated over a week ago

Student Check In Overview

Getting started with Check-in and choosing your preferred check-in method

Written by Jenna McAnulty
Updated over a week ago

Student Check-in via Kiosk Mode

How to setup and use the Check-in Kiosk (QR Codes, Quick Scan, and PIN code method)

Written by Michael Klinsky
Updated over a week ago

Check-in Kiosk in Room Device

Learn how to use the Kiosk while in Room Mode. The convenience of Room Device Mode and our easy-to-use Check-in Kiosk, all rolled into one!

Written by Tyson Jones
Updated over a week ago

Update your Check-in Settings

How to update check-in settings such as signatures, Quick Scan and Drop-off forms

Written by Michael Klinsky
Updated over a week ago

View Attendance Offline

Brightwheel allows teachers and staff to view students who are currently checked in when their device loses connection and is offline.

Written by Tyson Jones
Updated over a week ago

Attendance Feature

Manage the attendance of multiple students at once! Check-in/out, change rooms, and mark absent, all from the same screen!

Written by Tyson Jones
Updated over a week ago

Quick Scan Check In

Parents can use quick scan to check-their children in quickly from your Kiosk device or a printed QR code.

Written by Jenna McAnulty
Updated over a week ago

Require Parents Complete a Drop-off Form

Allow parents fill out a drop off form when checking in their children for the day.

Written by Jenna McAnulty
Updated over a week ago

Require Signatures at Drop-off and Pick-up

Update your check-in settings to require signatures as check-in/out right from your app. Pull reports on this anytime!

Written by Kaitlyn Koonce
Updated over a week ago

Add and Edit Staff Timecards

Administrators can add missed punches on the web or edit incorrect timecards from mobile and web apps.

Written by Kevin Johnson
Updated over a week ago

Correcting Check-in/out Records

We've got you covered if a student was checked out by mistake, a parent forgot to check-in a child in, or if a staff member missed a punch.

Written by Tyson Jones
Updated over a week ago

Log Activities and Actions

Use brightwheel to record and share photos, activities, learning milestones, and more. Add, edit, and delete action from the app or the web.

Written by Tyson Jones
Updated over a week ago

Food Tracking

Add a custom menu, log meals, and run your meal report any time! Brightwheel even gives you the flexibility for CACFP reporting.

Written by Tyson Jones
Updated over a week ago

Activity Reminders

Add one-time or recurring activity reminders for diaper checks, bottle, and meal times. These reminders alert staff when a task is due.

Written by Tyson Jones
Updated over a week ago

Calendar & Events

Use the built-in calendar to schedule events. Parents can view this calendar anytime from their child's profile.

Written by Tyson Jones
Updated over a week ago

Sending Daily Reports

Send a students Daily Report to a parent once or schedule to have it sent everyday after the student has been checked out.

Written by Michael Klinsky
Updated over a week ago

Learning Overview

Learn about how to add, manage, and report Lesson Plans, Observations, and State Standards.

Written by Kevin Johnson
Updated over a week ago

Logging Observations

Log and edit observations, track progress against milestones.

Written by Jenna McAnulty
Updated over a week ago

Setup Your Learning Standard or Framework

Enable your state's standards or assessment tools to be used with the Observations tool in the brightwheel app.

Written by Tyson Jones
Updated over a week ago

State Standards

Brightwheel is actively adding state standards to our Observation tool. Are your state's early learning guidelines ready?

Written by Tyson Jones
Updated over a week ago

Lesson Plans

Lesson plans allow you to organize classroom learning, activities, routines, themes and events for each Room on a weekly basis.

Written by Jenna McAnulty
Updated over a week ago

Mobile Learning Tab

Use the Learning tab on the brightwheel mobile app to find & view Lesson Plans, review specific Lessons, and log Observations for students.

Written by Jenna McAnulty
Updated over a week ago

Lessons

Create individual lessons which allow you to organize classroom learning, activities, routines, and instruction.

Written by Tyson Jones
Updated over a week ago

Messaging Overview

Parent communication has never been easier! With the ability to send in app messages or alerts via SMS text messages to parents.

Written by Kevin Johnson
Updated over a week ago

In-App Messaging

Streamline your parent communication by sending in app messages or alerts via SMS text messages to individual parents or to an entire room.

Written by Tyson Jones
Updated over a week ago

Web Messaging

Teachers and staff can send messages to parents directly from the brightwheel web app.

Written by Tyson Jones
Updated over a week ago

SMS Messaging

You can now send text messages to all of your parents at once (or by room) through our premium Messaging feature.

Written by Kevin Johnson
Updated over a week ago

Clickable URL in Messaging

Share a clickable link for your parents using the messaging tool

Written by Kevin Johnson
Updated over a week ago

Mass Messaging

The ability to message all parents at once is made easy by using our Mass Messaging tool available to brightwheel administrators!

Written by Kevin Johnson
Updated over a week ago

Sharing Documents with Parents

Send and share newsletters, forms and notes using a file host and links in messages.

Written by Jenna McAnulty
Updated over a week ago

Reports & Data Overview

Utilize brightwheel reports for internal use or compliance. See an example of each report so that you find the best report for your needs.

Written by Tyson Jones
Updated over a week ago

Check-in Report

View detailed data on who signed a student in or out, total hours checked in, and other information relevant to check-in/check-out by date.

Written by Tyson Jones
Updated over a week ago

Daily Attendance Summary Report

Determine how many days a student was present in a selected 32-day date range. Filter by student status and room assignment.

Written by Tyson Jones
Updated over a week ago

Ratio Report

View historical staff and student count and the associated student:staff ratio by room, with the option of 15-min, 30-min or 1-hr intervals.

Written by Tyson Jones
Updated over a week ago

Room Check Report

Easily check real-time student:staff ratios for all of your classrooms online and in the brightwheel app.

Written by Jenna McAnulty
Updated over a week ago

Activity Report

View activities logged by teachers and filter by classroom or view and print a daily report of activities logged across all classrooms.

Written by Tyson Jones
Updated over a week ago

Age Report

Generate reports for student ages and filter by status, room, and age range.

Written by Michael Klinsky
Updated over a week ago

Allergy Report

This report exposes allergies of students and allows you to filter students based on their current rooms and enrollment status.

Written by Tyson Jones
Updated over a week ago

Attachments Report

Easily track staff or students that have upcoming or overdue renewal dates for certifications and records.

Written by Tyson Jones
Updated over a week ago

Contacts Report

Quickly pull contacts or view missing information for parents, family, approved pickups, and emergency contacts by student.

Written by Tyson Jones
Updated over a week ago

Immunizations Records Report

Easily see and print immunization records of your students. View and print all immunizations by school, room or student.

Written by Tyson Jones
Updated over a week ago

Immunizations Due & Overdue Report

Uses the CDC schedule and information about immunizations from each student profile to calculate which shots are upcoming and overdue.

Written by Tyson Jones
Updated over a week ago

Learning Report

Easily view and export a summary of student learning progress by state learning standard based on logged observations.

Written by Jenna McAnulty
Updated over a week ago

Meal Report

View the number of meals served including a breakdown by students with each type of meal (free, reduced or paid) and type of meal. CACFP

Written by Matthew Fox
Updated over a week ago

Medications Report

This report exposes medications of students and allows you to filter students based on their current rooms and enrollment status.

Written by Tyson Jones
Updated over a week ago

Payroll Report

Quickly run & export the total hours worked for staff members in a date range. Use these reports with your third party payroll systems!

Written by Tyson Jones
Updated over a week ago

Timecards Report

View or export staff timecards for any date or date ranges. Can be used with your third party payroll systems!

Written by Tyson Jones
Updated over a week ago

Roster Export

Export your roster from brightwheel to use it for reporting, paper attendance, view parent information, or print your roster any time!

Written by Tyson Jones
Updated over a week ago