Using brightwheel | Brightwheel Help Center

Staff Training

Watch short video tutorials to get acquainted with the brightwheel platform. Follow along in the articles to really hit the ground running!

Written by Tyson Jones
Updated over a week ago

Staff Check-In

Use the check-in Kiosk and Quick Scan to track Staff attendance and hours for payroll and room ratios.

Written by Tyson Jones
Updated over a week ago

Check-in Kiosk

Student Check-In Overview

Brightwheel’s check-in experience is configurable to best fit the needs of the provider, their staff, and their families.

Written by Tyson Jones
Updated over a week ago

Student Check-in via Kiosk Mode

How to setup and use the Check-in Kiosk (QR Codes, Quick Scan, and PIN code method)

Written by Tyson Jones
Updated over a week ago

Manage School Check-in Settings

Configure the check-in settings to fit the center’s needs by requiring signatures, enabling Quick Scan, & limit staff clock-in accessibility

Written by Tyson Jones
Updated over a week ago

Quick Scan Check-In FAQ

Parents can use quick scan to check-their children in quickly from your Kiosk device or a printed QR code.

Written by Katie Talwar
Updated over a week ago

Attendance Mode

Manage the attendance of multiple students at once! Check-in/out, move students between rooms, and mark absent, all from the same screen!

Written by Tyson Jones
Updated over a week ago

Manage Attendance Records

Add and Edit Staff Timecards

Administrators can add missed punches on the web or edit incorrect timecards from mobile and web apps.

Written by Claire Lee Lyall
Updated over a week ago

Correcting Check-in/out Records

We've got you covered if a student was checked out by mistake, a parent forgot to check a child in, or if a staff member missed a punch.

Written by Tyson Jones
Updated over a week ago

Log Actions and Activities

Log Activities and Actions

Use brightwheel to record and share photos, activities, learning milestones, and more. Add, edit, and delete action from the app or the web.

Written by Tyson Jones
Updated over a week ago

Food Tracking

Add a custom menu, log meals, and run your meal report any time! Brightwheel even gives you the flexibility for CACFP reporting.

Written by Tyson Jones
Updated over a week ago

Activity Reminders

Add one-time or recurring activity reminders for diaper checks, bottle, and meal times. These reminders alert staff when a task is due.

Written by Tyson Jones
Updated over a week ago

Calendar & Events

Use the built-in calendar to schedule events. Parents can view this calendar anytime from their child's profile.

Written by Tyson Jones
Updated over a week ago

Sending Daily Reports

Send a students Daily Report to a parent once or schedule to have it sent everyday after the student has been checked out.

Written by Michael Klinsky
Updated over a week ago

Learning and Observations

Learning Overview

Learn about how to add, manage, and report Lesson Plans, Observations, and State Standards.

Written by Claire Lee Lyall
Updated over a week ago

Lesson Plans

Lesson plans allow you to organize classroom learning, activities, routines, themes and events for each Room on a weekly basis.

Written by Katie Talwar
Updated over a week ago

Lessons

Create individual lessons which allow you to organize classroom learning, activities, routines, and instruction.

Written by Tyson Jones
Updated over a week ago

Mobile Learning Tab

Use the Learning tab on the brightwheel mobile app to find & view Lesson Plans, review specific Lessons, and log Observations for students.

Written by Katie Talwar
Updated over a week ago

Setup Your Learning Standard or Framework

Enable your state's standards or assessment tools to be used with the Observations tool in the brightwheel app.

Written by Tyson Jones
Updated over a week ago

Logging Observations

Log and edit observations, track progress against milestones.

Written by Katie Talwar
Updated over a week ago

Montessori Observations

Set your Montessori learning framework to enable quick and easy observations and progress tracking for each child in your school.

Written by Tyson Jones
Updated over a week ago

Available Learning Standards

Brightwheel is actively adding state standards to our Observation tool. Are your state's early learning guidelines ready?

Written by Tyson Jones
Updated over a week ago

Messaging in brightwheel

Messaging Overview

Parent communication has never been easier! With the ability to send in-app messages, reminders, and alerts via SMS text messages to parents

Written by Claire Lee Lyall
Updated over a week ago

Message Types

Brightwheel allows teachers and admins to send Messages, Reminders, and Alerts (SMS) through the messaging feature online and on mobile.

Written by Tyson Jones
Updated over a week ago

Teacher to Parent Messaging

Streamline your parent communication by sending in app messages or alerts via SMS text messages to individual parents or to an entire room.

Written by Tyson Jones
Updated over a week ago

Group Staff Messaging

Brightwheel allows teachers and admins to send Messages, Reminders, and Alerts to all staff by rooms through the app.

Written by Tyson Jones
Updated over a week ago

Administrator Messaging

The ability to message all parents at once is made easy by using our Messaging tool as an administrators both online and on the mobile app.

Written by Tyson Jones
Updated over a week ago

Sharing Documents with Parents

Send and share newsletters, forms and notes using a file host and links in messages.

Written by Katie Talwar
Updated over a week ago

Newsletters

Engage families with photos & information about group activities and events through newsletters opened directly in the brightwheel app.

Written by Tyson Jones
Updated over a week ago

Talk-to-Text Dictation

On your mobile device, you can talk to write in most places where you can type with a keyboard to quickly log activities or message parents.

Written by Tyson Jones
Updated over a week ago

Enrollment

Enrollment Dashboard

Use student statuses and programs to organize vital student information and achieve a holistic view of your enrollment pipeline.

Written by Tyson Jones
Updated over a week ago

Programs

Manage your students and rooms through the use of programs to better understand your enrollment, capacity, and project future resourcing.

Written by Tyson Jones
Updated over a week ago

Waitlist & Priorities Management

Administrators can use waitlists to manage who to admit to their programs should an opening arise based on a combination of characteristics.

Written by Tyson Jones
Updated over a week ago

Student Enrollment and Financial Details

Administrators can track a student's enrollment history and general family financial and subsidy information from the student's profile.

Written by Tyson Jones
Updated over a week ago

Forms for Enrollment

Customizable forms allow providers to collect key information from families using pre-set or custom fields directly through brightwheel.

Written by Tyson Jones
Updated over a week ago

Enrollment Contracts

Administrators can create contract forms via uploaded PDFs with the ability to collect electronic signatures and names from a parent.

Written by Tyson Jones
Updated over a week ago

Tuition Contract Templates

Download and view two potential templates that you can use as a tuition contract for your center.

Written by Tyson Jones
Updated over a week ago

Document Requests

Document Requests allow administrators to request a document from families allowing for the easy exchange and tracking of documents.

Written by Tyson Jones
Updated over a week ago

Print Forms and Contracts

Administrators can utilize the Print action from any submitted form or contract to email themselves a downloadable and printable version.

Written by Tyson Jones
Updated over a week ago