brightwheel

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Take a deeper dive into each of the many features available in our all-in-one platform.

Using brightwheel

[For All Staff] Learn how to sign up to use brightwheel as a staff member after being invited to the program

Sign-up for brightwheel as staff

[For Staff] How staff can view timecards and check in using Attendance Mode, Quick Scan, or Kiosk.

Check in as staff

[For all Staff] Learn how to view your schedule set by a program admin on the web or mobile app

View schedules as staff

[For Staff] Learn how to view historic, or upcoming time off as a staff member!

View time off as staff

Instructions for teachers & staff

[For Admins + Managers] Learn about brightwheel's check-in experience!

Start tracking attendance in brightwheel

[For All Staff] Learn how programs can check students in/out, mark absent and move them between rooms in Attendance Mode!

Log student attendance as staff

[For Admins + Managers] Learn how to add and manage program schedules & absences

Add staff & student schedules

[For Admins + Managers] Learn how to set up the Check-in Kiosk for your parents and staff to use.

Set up a Check-in Kiosk

[For Admins + Managers] Learn how to set up and use Quick Scan for your parents and staff to check in with a QR code.

Set up a QR code for check-in (Quick Scan)

[For Admins & Managers] Set up a health screening questionnaire for families and staff!

Set up & manage health screen questionnaires at check-in

[For All Staff] Learn how programs mark a child as absent for the day or in the future.

Mark students as absent

Attendance

[For Admins] Learn how to configure various Check-in Settings from the web or mobile app to meet your program's needs for students and staff

Customize your check-in experience in settings

[For Admins + Staff] Control whether records logged through Attendance mode will be visible to Parents.

Choose if families can see attendance records

Learn how to adjust attendance settings to best fit the needs of your program. 

Customize check-in settings 

[For Admins + Managers] Learn how to add missing check-ins/out and absent records, edit or add digital signatures.

Correct student attendance records

[For Admins + Managers] Learn how to remove unwanted check-in/out records.

Delete attendance records

Manage student attendance records

[For Admins] Track student check-ins and easily send attendance data to your state subsidy agency via KinderConnect in select states.

Send attendance to KinderConnect

Log student check-ins with brightwheel and easily send attendance data to Indiana’s provider portal!

Send attendance to Indiana's Provider Portal (I-LEAD)

[For Admins] Log student check-ins with brightwheel and easily send attendance data to the Iowa state subsidy agency via KinderTrack.

Send attendance to KinderTrack for Iowa programs

[For Minnesota Providers] Learn how to set up your integration and send attendance data to Great Start!

Send attendance to Great Start for Minnesota programs

Learn to integrate state-specific payment programs to brightwheel

Send attendance to external programs

For providers in the state of Kentucky eligible for the Child Care Assistance Program (CCAP)

Kentucky | Set up brightwheel to meet CCAP attendance requirements

Use the Subsidy Attendance Report to collect family signatures to meet Kentucky CCAP attendance requirements

Kentucky | Collect weekly attendance signatures for CCAP

Kentucky | Best practices for responding to an audit request for CCAP

Attendance protocol for CCAP & Non CCAP Children in Kentucky

Kentucky | Division of Child Care (DCC) FAQs

Kentucky CCAP attendance reporting

[For Admins & Managers] Learn more about brightwheel's payroll offerings!

Get started with brightwheel payroll

[For Admins + Managers] Overview of how staff can check in and how employers can track staff  attendance for payroll and room ratios.

Understanding staff check-in

[For Admins + Managers] Learn how to log and manage paid and unpaid time off for staff!

Add & manage staff time off

[For Admins + Managers] Learn how to view, add, edit, and delete staff timecards for payroll

Add & manage staff timecards

[For Admins + Managers] Learn how to access staff overtime hours worked and how it is calculated

View staff overtime

[For Admins + Managers] Learn how to resolve open timecard issues or when staff can't check-in.

Troubleshoot staff attendance errors

Staff attendance, timecards & payroll

[For all Staff] Learn how to add and manage logging activities for students.

Log activities

[For All Staff] Use Daily Reports to view, print and send a daily summary of logged activities to guardian email addresses.

Send a log of student daily activities to families

[For Admins & Managers] Create detailed menus to facilitate consistent food tracking & easily collect data for CACFP

Plan meals and menus

[For All Staff] Learn how to use brightwheel's built-in Calendar to schedule program events

Add & share calendar events

[For All Staff] Set up one-time or recurring reminders for diaper checks, bottles, and meal times to alert staff when tasks are due.

Set reminders for staff to log activities

[For Admins & Managers] Learn how to monitor staff health by logging temperatures to promote health and safety at your program

Log staff Health Checks

[For All Staff] Learn to use allergy badges, medication tracking, & health checks to ensure a safe & healthy environment.

Track student health & wellness

[For All Staff] Learn how to track and report on student incidents, along with collecting guardian signatures!

Log student incidents

[For All Staff] Easily track student diaper changes and potty breaks by logging it as an activity in brightwheel!

Track student potty activities

[For All Staff] Add a custom menu, log meals, and run your meal and menu reports to easily collect necessary data for CACFP reporting.

Track student food and meals

[For All Staff] Record easy digital checks and observations for students during naps.

Log student sleep checks

List of activities that can be logged in brightwheel. 

Types of activities 

[For Admins + Managers] Learn how start communicating with families and other staff with brightwheel messaging

Start messaging in brightwheel

[For All Staff] Learn how to view messages received from families and other staff.

View your messages

[For All Staff] Learn what types of messages Admins, Managers, and Teachers can send to families.

Types of messages to send

[For all Staff] Learn how to send attachments, files, and documents via brightwheel messaging!

Send message attachments

Message families & staff

[For All Staff] Learn how to send and view parent communications using brightwheel's Messaging feature.

Send messages to families

[For Admins + Managers] Learn how to view and send messages to your student's families using the Messaging feature.

Send messages to families only visible to Admin

Providers can use brightwheel’s Admissions Dashboard to send messages for students who aren’t yet actively attending.

Send messages to prospective students

[For all Staff] Learn how to engage families with photos & information about group activities and events through newsletters.

Send newsletters

[For Admins + Managers] Communicate effectively with families in cases of school closings, natural disasters, or any urgent situation

Best practices for communicating with families in emergency situations

Learn how to message parents, guardians, and family members! 

Message families

[For All Staff] Learn how to send messages to other teachers and individual administrators

Message other teachers

[For all staff] Learn how admins, managers, and staff can communicate individually or in groups using brightwheel Messaging.

Message your staff as Admin

Learn how to message teachers, staff and admin!   

Message teachers & staff

[For Admins] Learn how to delete any message sent by any user on the web.

Delete messages

[For All Staff] Learn how to manage newsletters.

Edit & delete newsletters

[For All Users] Learn how to manage message threads by marking them as read or unread.

Mark messages as read & unread

[For all users] Learn what file types can be attached to brightwheel messages by all users and uploaded as a Shared file by admins/managers

Allowed message file types

[For All Staff] Learn how to use speech-to-text function when messaging

Is there a way speak my messages instead of typing?

Manage messages

[For Admins & Managers] Use our Shared Files feature to create and share important documentation with your families and staff!

Share files & documents with families

[For Admins & Managers] Learn how to build general, enrollment, registration, or admissions forms to collect key information from families.

Create digital forms

[For Admins & Managers] Learn how to share digital Forms with your families via invitation or a URL link to collect key information!

Share digital forms

[For Admins & Managers] Learn how to view submitted forms, request changes from families and approve forms.

Review form submissions

Paperwork & enrollment forms

[For Admins & Managers] Learn how to use Document Requests for the easy exchange of family info and tracking of documentation

Create Document Requests

[For Admins & Managers] Learn how to upload your PDF contract and share with families to collect signatures and parent names.

Create Contracts

[For Admins & Managers] Learn to use Fillable Documents to share paperwork with families to complete in brightwheel.

Create Fillable Documents

Types of forms

[For Admins & Managers] Learn how to adjust or copy existing forms.

Edit digital forms

[For Admins & Managers] Learn how delete a form and prevent submissions by closing the form

Close or delete a form

[For Admins + Managers] Learn how to download, export, and print completed forms and packets

Print and download submitted forms

Manage forms & paperwork 

[For Admins + Managers] Learn how to create a new Admissions packet and share it with families.

Create & share Admissions packets

[For Admins] Learn how to duplicate, edit, reorder, and delete packets

Manage Admissions packets

[For Admins] Learn how to add a submission fee to Admissions packets.

Add a packet submission fee

[For Admins + Managers] Learn how to monitor shared packets, review submissions and approve.

Monitor & approve packet submissions

Learn how to bundle and send multiple forms with Admissions packets   

Admissions packets 

[For Admins + Managers] Gain an overview of brightwheel admission features to make student enrollment a breeze!

Overview of brightwheel Admissions features

Use student statuses and programs to organize vital student information and achieve a holistic view of your Admissions pipeline.

Gain a holistic overview of your admissions pipeline

[For Admins + Managers] Learn to use Waitlists to manage program openings and who to admit for a particular program.

Manage program waitlists

[For Admins + Managers] Learn to manage students using programs to better understand enrollment, capacity, and project future resourcing.

Create Programs & assign students

[For Admins & Managers] Learn how to track a student's enrollment history and family financial information from the student's profile.

Understanding the Enrollment & Financial Details section on student profiles

Admissions

Brightwheel Website

Early Education Resources

Blog

Go to your brightwheel account

Find answers and get help from Intercom Support and Community Experts

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