Brightwheel's payroll offerings are a complete, easy-to-use payroll solution, enabling providers to automate tax filings, save time, and manage payroll with confidence with the #1 payroll provider for small businesses.
Under the Staff & Payroll page, the Payroll tab is now home to brightwheel's new payroll solution designed to save you time, track staff timecards and hours, and send that data directly to Gusto to pay your employees.
Get Started
It’s now easier than ever to get started with brightwheel’s best-in-class payroll partnership with Gusto!
Log in on the web
Click Staff & Payroll in the sidebar menu
Jump to the Payroll tab
Hit Get started, then follow the process to setup a new Gusto account or connecting an existing one
ℹ️ If you see a Notify me button instead, this likely means your program is a not yet eligible to use this feature or you are a multi-site. You can still choose to be notified if this feature becomes available for your program in the future.
Connect to an existing Gusto account
If you currently use Gusto and have already taken steps to get started, it's time to connect your account to brightwheel! 🎉
Log in to brightwheel on the web
Click Staff & Payroll in the sidebar menu > Payroll tab
Select Already use Gusto? Connect your account to brightwheel
Log in to your Gusto account to authorize the connection between Gusto and brightwheel
ℹ️ Once authorized, the page will reload to display the update Payroll tab with active payrolls and payroll history.
Manage staff connections
Once your Gusto integration is set up, let's ensure your staff members are connected to Gusto before you begin processing payroll for them.
Log in to brightwheel on the web
Go to Staff & Payroll in the sidebar menu > Payroll tab
Under Active payrolls, click Manage staff connections
In the popup, edit details under the Gusto profile info column
💡 Staff with identical names in brightwheel and Gusto will appear as suggested mappingsSelect staff name & job, then click Save
ℹ️ Note: Right now, our Payroll integration is only able to send hours for Employees whose compensation type is Paid by the hour. Salaried, Contractor, International, Dismissed, or Candidates won’t show up in brightwheel under Manage Staff Connections.
Review timecards in brightwheel
Log in to brightwheel on the web
Go to Staff & Payroll in the sidebar menu > Payroll tab
On the 'Active payrolls' tab, use the date filter to select the applicable pay period
Click Review timecards
💡 Once your staff timecards are reviewed for the pay period, move on to the next step Send Staff Hours to Gusto below!
Send staff hours to Gusto
If you have set up your Gusto account, you can send timecard records directly to Gusto in brightwheel.
Log in to brightwheel on the web
Go to Staff & Payroll in the sidebar menu > Payroll tab
On the Active payrolls tab, use the date filter to select the applicable pay period
Complete Step 1: Review timecards in brightwheel as mentioned above
Click Send hours
In the popup - review the selected staff members to deselect if needed and review the presented hours
💡 If there are any corrections to be made, navigate to the Time Tracking page before proceeding!When ready, click Send hours
Preview and run payroll in Gusto
Once you've reviewed your timecards and sent your staff's hours to Gusto, you're ready to Preview and Run Payroll in Gusto! 🎉
Log in to brightwheel on the web
Open the Staff & Payroll page from the side menu
Jump to the Payroll tab
On the Active payrolls tab, use the date filter to select the applicable pay period
Complete Step 1: Review timecards in brightwheel and Step 2: Send staff hours to Gusto as mentioned above
On Step 3 Preview & run payroll in Gusto, click Open
Follow along with Gusto's Run a Regular Payroll resource for next steps in Gusto
View payroll history
Easily navigate to your Payroll history in Gusto right from your brightwheel account.
Log in to brightwheel on the web
Open the Staff page from the side menu
Jump to the Payroll tab
Jump to the Payroll history tab
Click Open in Gusto to view the history there!
💡 Review Gusto's View employee payroll payments resource for specific steps
