Brightwheel's payroll offerings are a complete, easy-to-use payroll solution, enabling providers to automate tax filings, save time, and manage payroll with confidence with the #1 payroll provider for small businesses.
This integration streamlines payroll by sending staff timecard hours from brightwheel to Gusto and letting you manage payroll directly in brightwheel.
Key features
Send timecard hours to Gusto in one click
View upcoming and past payroll details, including overtime
Link brightwheel and Gusto accounts for seamless data transfer
Get Started
It’s now easier than ever to get started with brightwheel’s best-in-class payroll partnership with Gusto!
Log in on the web
Click Staff & Payroll in the sidebar menu
Jump to the Payroll tab
Hit Get started, then follow the process to setup a new Gusto account or connecting an existing one
Once the connection is successful, here's what your brightwheel Payroll tab should look like:
Note: Eligibility depends on your program type. If you're not eligible, you'll see a Notify me button for future availability.
Connect to an existing Gusto account
If you currently use Gusto and have already taken steps to get started, it's time to connect your account to brightwheel! 🎉
Log in to brightwheel on the web
Click Staff & Payroll in the sidebar menu > Payroll tab
Select Connect your accounts
Log in to your Gusto account from there and click Authorize to complete the connection
ℹ️ Once authorized, the page will reload to display the update Payroll tab with active payrolls and payroll history.
Manage staff connections
Once your Gusto integration is set up, let's ensure your staff members are connected to Gusto before you begin processing payroll for them.
Log in to brightwheel on the web
Go to Staff & Payroll in the sidebar menu > Payroll tab
Under Active payrolls, click Manage staff connections
In the popup, edit details under the Gusto profile info column
💡 Staff with identical names in brightwheel and Gusto will appear as suggested mappingsSelect staff name & job, then click Save
ℹ️ Note: Right now, our Payroll integration is only able to send hours for Employees whose compensation type is Paid by the hour. Salaried, Contractor, International, Dismissed, or Candidates won’t show up in brightwheel under Manage Staff Connections.
Review timecards in brightwheel
Log in to brightwheel on the web
Go to Staff & Payroll in the sidebar menu > Payroll tab
On the 'Active payrolls' tab, use the date filter to select the applicable pay period
Click Review timecards
💡 Once your staff timecards are reviewed for the pay period, move on to the next step Send Staff Hours to Gusto below!
Send staff hours to Gusto
If you have set up your Gusto account, you can send timecard records directly to Gusto in brightwheel.
Log in to brightwheel on the web
Go to Staff & Payroll in the sidebar menu > Payroll tab
On the Active payrolls tab, use the date filter to select the applicable pay period
Complete Step 1: Review timecards in brightwheel as mentioned above
Click Send hours
In the popup - review the selected staff members to deselect if needed and review the presented hours
💡 If there are any corrections to be made, navigate to the Time Tracking page before proceeding!When ready, click Send hours
Preview and run payroll in Gusto
Once you've reviewed your timecards and sent your staff's hours to Gusto, you're ready to Preview and Run Payroll in Gusto! 🎉
Log in to brightwheel on the web
Open the Staff & Payroll page from the side menu
Jump to the Payroll tab
On the Active payrolls tab, use the date filter to select the applicable pay period
Complete Step 1: Review timecards in brightwheel and Step 2: Send staff hours to Gusto as mentioned above
On Step 3 Preview & run payroll in Gusto, click Open
Follow along with Gusto's Run a Regular Payroll resource for next steps in Gusto
View payroll history
Easily navigate to your Payroll history in Gusto right from your brightwheel account.
Log in to brightwheel on the web
Open the Staff page from the side menu
Jump to the Payroll tab
Jump to the Payroll history tab
Click Open in Gusto to view the history there!
💡 Review Gusto's View employee payroll payments resource for specific steps
FAQs
Is payroll included in my brightwheel subscription?
Is payroll included in my brightwheel subscription?
Sending payroll history to Gusto through brightwheel requires both an active Gusto subscription and a brightwheel Premium subscription.
Payroll services are provided through brightwheel’s integration with Gusto and are not included in the standard brightwheel subscription..
Are staff paid through brightwheel?
Are staff paid through brightwheel?
Brightwheel does not process payroll payments. Staff payment is managed outside of brightwheel such as with Gusto.