brightwheel enables administrators to maintain accurate records for payroll and ratios by allowing the addition of new timecards and the modification of existing ones. Additionally, staff members can view their timecards at any time on the mobile app.
To learn more about viewing staff timecards on the web and app, please see our View Staff Timecards resource.
Table of Contents
Add a New Timecard
Adding a new time for missed clock-ins can be easily remedied!
Log in on the web
Click to expand the My School section on the right-side menu
Select Staff
Jump to the Timecards tab
Click the New Timecard button
Complete the information prompted in the pop-up and click Create
If needed, click the +Add another row to enter additional time in and out information for the day
Edit/Delete a Timecard
Editing or deleting a staff's timecard can be done from either the web or mobile platform. Administrators are the only ones who can make modifications to a timecard entry.
On the Web
Log in on the web
Click to expand the My School section on the right-side menu
Select Staff
Jump to the Timecards tab
Select the specific staff member's timecard that needs to be adjusted, and click Edit
If editing:
Adjust the existing in/out date and times, or Add an out time if the staff member forgot to check out
If needed, click the +Add another row to enter additional missing time in and out information for the day, such as a lunch break
Click the Update button to confirm the changes
If deleting:
Click the trash can icon and the page will automatically reload and the timecard entry will be deleted
On the App
Log in on the app
From the Administrator Home, tap on Staff
Tap the View Timecards button at the bottom of this screen
View all Staff Timecards including dates, staff name, room, check-in, and check-out time
Click on any timecard entry to edit or delete it
If editing:
Tap the pencil icon next to the In/Out times to adjust them
If removing a timestamp, click Remove
If updating a timestamp, click Set when finished
If deleting:
Click the trash can icon in the top right corner and the page will automatically reload and the timecard entry will be deleted
Please Note: If staff are consistently forgetting to check out for the day and encountering an error when they go to check in the next day, enable the Auto Check Out Staff setting for your program!
