Brightwheel's payroll offerings are a complete, easy-to-use payroll solution, enabling providers to automate tax filings, save time, and manage payroll with confidence with the #1 payroll provider for small businesses.
ℹ️ Under the Staff & Payroll page, the Payroll tab is now home to brightwheel's new payroll solution designed to save you time.
Join the waitlist to request early access. If you have access already , follow the guidance below to get started!
Create a Gusto Account
If you are currently not using any payroll provider or are using another provider, but are interested in experiencing Gusto, we encourage you to sign up!
💡Review the offers we're providing for new Gusto customers by navigating to the Payroll tab following the steps below.
Log in to brightwheel on the web
Open the Staff & Payroll page from the side menu
Jump to the Payroll tab
Click Sign up now
Connect to an Existing Gusto Account
If you currently use Gusto, it's time to connect your account with brightwheel! 🎉
Log in to brightwheel on the web
Open the Staff & Payroll page from the side menu
Jump to the Payroll tab
Locate the following message under the Sign up now button and click the hyperlink: Already use Gusto? Connect your account to brightwheel
Log in to your Gusto account
Authorize the connection between Gusto and brightwheel
ℹ️ Once authorized, the page will reload to display the Payroll tab now containing two additional sub-tabs: Active payrolls and Payroll history.
Manage Staff Connections
Once your Gusto integration is setup, let's ensure your staff members are connected to Gusto before you begin processing payroll for them.
Log in to brightwheel on the web
Open the Staff & Payroll page from the side menu
Jump to the Payroll tab
On the Active payrolls tab, click Manage staff connections on the right side of the screen
In the popup window, update the information under the Gusto profile info column
Select the Staff name from the drop-down
Select the Job from the drop-down
💡Any staff members that have identical names in brightwheel and Gusto will be “suggested mappings” to make this process faster for you
When finished, click Save
Review Timecards in brightwheel
Log in to brightwheel on the web
Open the Staff & Payroll page from the side menu
Jump to the Payroll tab
On the Active payrolls tab, use the date filter to select the applicable pay period
Click Review timecards
The page will reload onto the Time tracking page displaying all timecards in the pay period selected
Review the time cards to add a new time card or edit a timecard as needed
💡 Once your staff timecards are reviewed for the pay period, move on to the next step Send Staff Hours to Gusto below!
Send Staff Hours to Gusto
Log in to brightwheel on the web
Open the Staff & Payroll page from the side menu
Jump to the Payroll tab
On the Active payrolls tab, use the date filter to select the applicable pay period
Complete Step 1: Review timecards in brightwheel as mentioned above
Click Send hours
In the popup - review the selected staff members to deselect if needed and review the presented hours
💡 If there are any corrections to be made, navigate to the Time Tracking page before proceeding!When ready, click Send hours
Preview and Run Payroll in Gusto
Once you've reviewed your timecards and sent your staff's hours to Gusto, you're ready to Preview and Run Payroll in Gusto! 🎉
Log in to brightwheel on the web
Open the Staff & Payroll page from the side menu
Jump to the Payroll tab
On the Active payrolls tab, use the date filter to select the applicable pay period
Complete Step 1: Review timecards in brightwheel and Step 2: Send staff hours to Gusto as mentioned above
On Step 3 Preview & run payroll in Gusto, click Open
Follow along with Gusto's Run a Regular Payroll resource for next steps in Gusto
View Payroll History
Easily navigate to your Payroll history in Gusto right from your brightwheel account.
Log in to brightwheel on the web
Open the Staff page from the side menu
Jump to the Payroll tab
Jump to the Payroll history tab
Click Open in Gusto to view the history there!
💡 Review Gusto's View employee payroll payments resource for specific steps