Use the Timecards report to gather data on individuals in/out records for a desired date range, as well as seeing the associated Rooms the staff was checking in/out of.
💡 We also recommend viewing this same information that is now centralized by navigating to the Staff & Payroll page and then Time tracking. Learn more about the Time tracking page here.
Report Overview ↓
Report Overview ↓
When navigating to the Timecards report under Reporting > Reports, the following columns will be visible:
Date - This is the date of the initial check-in
Staff Member - Full name of the staff member
Daily Total - The total number of hours the staff member was checked in
Room - The room the staff member was checked in to
Time In & Out - The exact date and time the punch occurred
Total - Calculated total number of hours per check-in/out
View and Export
Log in on the web
Navigate to the Reporting page on the side menu and select Reports
Under Staff reports, select Timecards
Use the Staff Member, Room, and Date from/to filters as needed
Click Apply
Select the Employee, Room, and/or Date Range and click Apply
Download, Export or Print as needed
To download or export, click the Export button
Select File Type: CSV or PDF
If downloading, simply click Download
If exporting, select recipients from the list, or add email addresses for new recipients and then click the Email to button
To print, click the Print button
Type CMD/CNTRL + P on your keyboard to open the print preview pane
Adjust the print settings and print on a local device
ℹ️ The total listed at the top is the total number of hours for the page currently in view. If there is more than one page of results, scroll down to the bottom and click Show All to view all of the records and the cumulative total.
Timecards for Removed Staff
Once a staff member has been removed from brightwheel, their name will no longer appear in the drop-down menu when viewing Time Summary or Timecard Reports. To view these reports for removed staff members:
Log in on the web
Navigate to the Reporting page on the side menu and select Reports
Under Staff reports, select Time Summary or Timecards
Leave the Select Employee field blank to run the report for all staff members
Select the needed date range
Click Apply to generate the report
Export the report as a .CSV file to an email address
Open the attached report, and use a spreadsheet tool to search or filter for the removed staff member's name
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