Tracking your staff's check-in/out records in brightwheel is a great way to keep track of your employee's hours for payroll. With the Timecards Report, you can report on individual in/out records for a desired date range. The timecards are organized by date, so all the individual check in and check out events for a single day will be grouped together. This will allow admins to more easily see daily total hours for their staff and get a clearer picture of breaks and room changes.

The Timecards Report can only be accessed from the web however administrators can view and edit timecards from the Staff page in the brightwheel mobile app as well as on the web. By default you will be presented with the following information for every active staff member* in brightwheel:

  • Date - This is the date of the initial check-in

  • Staff Member - Full name of the staff members

  • Daily Total - The total number of hours the staff member was checked in

  • Room - The room the staff member was checked in to

  • Time In & Out - The exact date and time the punch occurred

  •  Total - Calculated total number of hours per each check in/out

Timecards Online

Viewing timecards online in a report allows the administrator to review and edit timecards as needed. To run this report:

  1. Navigate to the Reporting section

  2. Click on the Timecards option under Staff Reports

  3. Select the Staff Member, Room, and/or Date Range and click Apply

From here, you can either Print the report by clicking CRTL+P on your keyboard, or export it by clicking the gray Export button in the upper right-hand portion of your report. 

Please Note: The total listed at the top is the total number of hours for the page you are viewing. If there is more than one page of results, scroll down to the bottom and click Show All to view all of the records and the cumulative total. 

Timecards on Mobile

Administrators can also view staff timecards from the mobile app. There are no filter or edit options on the mobile view at this time. To see staff timecards from the brightwheel app:

  1. Navigate to the Administrator Dashboard

  2. Tap on School Profile

  3. Tap on the Staff box at the top

  4. Tap the View Timecards button at the bottom of this screen

Please Note: Once a staff member has been removed from brightwheel, their timecard and payroll records are no longer reportable. While they are still searchable by date, please be sure to export those records prior to removal. 

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