Brightwheel offers the most streamlined and flexible check-in process in early education software. Administrators can manage their check-in settings to determine exactly how they would like to have parents check their students in each day by collecting parent signatures or enabling Quick Scan! The Kiosk also locks your screen and pauses notifications to maintain a secure process for your school.
Table of Contents
Access the Check-in Kiosk
The Check-in Kiosk is the screen where parents can enter their four-digit check-in code to check their students in or out. Any admin or staff member can launch the Check-in Kiosk.
Open Check-in Kiosk as an Administrator
Log into the brightwheel app
Navigate to the Administrator Home Screen on the mobile app
Tap Check-in Kiosk
Enter your 4-digit code
Not sure of your check-in code? You can find this under Edit Profile in your account.
To exit the Kiosk, tap Exit and enter your 4-digit code again to confirm.
Open Check-in Kiosk as a Staff Member
Log into the brightwheel app
Tap to open a room
Tap Attendance
Tap Check-in Kiosk
Enter your 4-digit code
Not sure of your check-in code? You can find this under Edit Profile in your account.To exit the Kiosk, tap Exit and enter your 4-digit code again to confirm.
Parent Check-in
Once the administrator has determined the proper settings for the school and the Check-in Kiosk is launched, Parents will use one of the 3 options for checking in their students:
Check-in Code Only (default)
Check-in Code + Signatures
Check-in Code+ Quick Scan
Please Note: Parents can find their 4-digit code under Edit Profile in their accounts.
Check-in Code Only
This is the default setting for the Check-in Kiosk and is done from the school's device.
Parent enters their 4-digit check-in code
Parent can then toggle the in/out button to check their child in or out
Parent taps Done to complete the process
Please Note: If two parents have the same check-in code, they will be prompted to enter the last four digits of the phone number on their profile, to confirm their identity.
Check-in Code + Signature
This is the exact same process as above, but the parent will be required to sign the screen in addition to
Parent enters their 4-digit code on the school's device
Parent toggles the in/out button next to their child's name, then taps Done
Parent leaves a digital signature, and taps Done again to complete
Please Note: Only parents/approved pickups can check-in students via the Check-in Kiosk. For teachers to check-in students, please use Attendance Mode.
Check-in Code + Quick Scan +/- Signature
Parent scans the QR code with their phone
Parent toggles the in/out button to check their child in or out on their own device
Parent taps Done, then enters their 4-digit check-in code on their own device
Please Note: Administrators can enable Quick Scan and Signatures to require a digital signature when completing check-in.
Check-in Kiosk in Room Device
The Check-in Kiosk is also available while your device is in Room Device Mode! To enter Check-in Kiosk while in Room Device Mode:
Navigate to the Attendance tab
Tap on the Open Check-in Kiosk button at the bottom
Use the Kiosk as normal
Please Note: There are a few differences compared to the regular kiosk mode:
The screen will not be locked, which means no check-in code is required to enter or exit the kiosk.
Push notifications will still be displayed while in the kiosk (in the regular check-in kiosk, push notifications are blocked).