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Student Check-in via Kiosk Mode
Student Check-in via Kiosk Mode

How to setup and use the Check-in Kiosk (QR Codes, QuickScan, and PIN code method)

Sabrina avatar
Written by Sabrina
Updated over a week ago

Brightwheel offers the most streamlined and flexible check-in process in early education software. Administrators can manage their check-in settings to determine exactly how they would like to have parents check their students in each day by collecting parent signatures or enabling Quick Scan! The Kiosk also locks your screen and pauses notifications to maintain a secure process for your school.

Access the Check-in Kiosk

The Check-in Kiosk is the screen where parents can enter their four-digit check-in code to check their students in or out. Any admin or staff member can launch the Check-in Kiosk.

Open Check-in Kiosk as an Administrator

  1. Log into the brightwheel app

  2. Navigate to the Administrator Home Screen on the mobile app

  3. Tap Check-in Kiosk

  4. Enter your 4-digit code
    Not sure of your check-in code? You can find this under Edit Profile in your account.

To exit the Kiosk, tap Exit and enter your 4-digit code again to confirm.

Open Check-in Kiosk as a Staff Member

  1. Log into the brightwheel app

  2. Tap to open a room

  3. Tap Attendance

  4. Tap Check-in Kiosk

  5. Enter your 4-digit code
    Not sure of your check-in code? You can find this under Edit Profile in your account.

  6. To exit the Kiosk, tap Exit and enter your 4-digit code again to confirm.

Parent Check-in

Once the administrator has determined the proper settings for the school and the Check-in Kiosk is launched, Parents will use one of the 3 options for checking in their students:

  1. Check-in Code Only (default)

  2. Check-in Code + Signatures

  3. Check-in Code+ Quick Scan

Please Note: Parents can find their 4-digit code under Edit Profile in their accounts.

Check-in Code Only

This is the default setting for the Check-in Kiosk and is done from the school's device. 

  1.  Parent enters their 4-digit check-in code 

  2. Parent can then toggle the in/out button to check their child in or out

  3. Parent taps Done to complete the process

Please Note:  If two parents have the same check-in code, they will be prompted to enter the last four digits of the phone number on their profile, to confirm their identity.

Check-in Code + Signature

This is the exact same process as above, but the parent will be required to sign the screen in addition to 

  1. Parent enters their 4-digit code on the school's device

  2. Parent toggles the in/out button next to their child's name, then taps Done

  3. Parent leaves a digital signature, and taps Done again to complete

Please Note: Only parents/approved pickups can check-in students via the Check-in Kiosk. For teachers to check-in students, please use Attendance Mode.

Check-in Code + Quick Scan +/- Signature

  1.  Parent scans the QR code with their phone 

  2. Parent toggles the in/out button to check their child in or out on their own device

  3. Parent taps Done, then enters their 4-digit check-in code on their own device

Please Note: Administrators can enable Quick Scan and Signatures to require a digital signature when completing check-in.

Check-in Kiosk in Room Device

The Check-in Kiosk is also available while your device is in Room Device Mode! To enter Check-in Kiosk while in Room Device Mode:

  1. Navigate to the Attendance tab 

  2. Tap on the Open Check-in Kiosk button at the bottom

  3. Use the Kiosk as normal

Please Note: There are a few differences compared to the regular kiosk mode:

  • The screen will not be locked, which means no check-in code is required to enter or exit the kiosk.

  • Push notifications will still be displayed while in the kiosk (in the regular check-in kiosk, push notifications are blocked).

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