Check-in Report

[For Admins + Managers] Learn how to view and export the Check-in Report to get detailed information on student check-ins.

Cassie avatar
Written by Cassie
Updated over a week ago

The Check-in Report is a great way for Admins and Managers to get detailed information on student check-ins and outs. Utilize this report to track the number of hours a student has attended per week, month, etc. This report includes the applicable room, check-in time, check-out time, signature in/out, and total hours checked in.

Admins and Managers will also have the ability to view and correct attendance errors in this report including adding missing check-outs or adding a past attendance record if a child was not checked in or out at all.

ℹ️ While Lead Staff and Staff can view the Check-in Report from their brightwheel account on the web, only Admins and Managers will have access to edit/correct attendance records or add historical records from this report.


View Report

  1. Log in on the web

  2. On the side menu, click to open the Reporting page

  3. Click to expand the Room reports section and then Check-in

  4. Apply filters as needed

    1. Select the appropriate Room or leave All selected
      💡The 'All' rooms option is selected by default!

    2. Select the Student status, a specific Student, and Date range

  5. Click Apply to view filtered results

  6. Optionally, use the "Show Health Screen Results" toggle or the “Show Signatures” toggle in the upper left corner of the report to view screening records or digital signatures if enabled for your program

💡 This report will only pull data for 6 months at a time. If needing data for longer than 6 months, the report will need to be run multiple times.


Export Report

There are a few options to export the Check-In Report and get a spreadsheet of this data.

Optionally, admins can choose to export a spreadsheet of attendance audit logs to see who edited attendance records. This is great for licensing needs and allows admins to email the report directly to state licensing agents.

Email an export:

  • Click the Export button in the top right corner

  • Use the checkboxes to select which detailed columns should be included in the export

  • Select which Admins should receive the report using the checkbox, or type in a new email address and use the Add button

  • [Optional] Check the "Include Attendance audit logs" box to get a separate spreadsheet emailed to all selected recipients with the attendance audit logs

  • Click the Email to button

Download an export:

  • Click the Export button in the top right corner

  • Use the checkboxes to select which detailed columns should be included in the export

  • [Optional] Check the "Include Attendance audit logs" box to get a separate spreadsheet downloaded with the attendance audit logs

  • Click Download to download the export right in the browser being used

Print an export:

  • Click the Print button in the top right corner

  • Adjust your print settings as needed based on your device


Correct Attendance Errors

When running the Check-in Report, you might see a red banner alerting you that some students are missing attendance data or there are some attendance errors in the given date range. The report will flag the following errors:

  • A student was checked in but is missing a check-out

  • A student was checked out but was never checked in (which can happen if the check-in record was deleted)

  • A student who was checked in and marked absent on the same day

  • A student who has an attendance record spanning more than 24 hours

  • A student who has overlapping attendance records

If you have any of the above attendance errors, you can easily correct them from within the Check-in Report.

  1. Follow the steps above to create a report filtered for your needs

  2. Tap Review in the upper right corner of the red banner

    💡 You might see a blue banner if you have no attendance errors in the specified date range. In that case, tap Get started in the banner to open the attendance editing page.

  3. Once on the editing page, review all the students who need corrections to their attendance records

  4. [Optional] Use the the "Show only attendances with data issues" toggle or "Group rows by student" toggle to filter/sort your data

  5. Add any missing check-in times or check-out times by clicking on the applicable box

  6. Hit Update next to a record to save the edits

  7. To delete a record, hit Actions > Delete next to the applicable record


Add Historical Attendance Record

If you have a child who was not checked in/out or marked absent on a specific day, you can use the Check-In Report to add that past attendance record.

  1. Follow the steps above to create a report filtered for your needs

  2. Tap Review in the upper right corner of the red banner at the top of the report

    💡 You might see a blue banner if you have no attendance errors in the specified date range. In that case, tap Get started in the blue banner to open the attendance editing page.

  3. Select +Add attendance/absence in the upper right corner of the editing page

  4. In the pop-up box, type in the student’s name to have their name auto-populate in the box

  5. Complete the remaining fields to enter the room, date, check-in time, and check-out time.

    💡You can also use the Mark Absent toggle to add a past absence for a child!

  6. Hit Save to submit the attendance record


Learn about Custom Attendance Reporting ↓

With brightwheel's powerful Custom Report Builder, it allows administrators to pull attendance data within your brightwheel account and offers flexibility to organize that data in a way that best fits your program.

Custom attendance data allow admins to track total attendance hours for each student across large date ranges, combine student profile fields with attendance exports, and more!

Review our Custom Reports resource for more details.

💡 Only student attendance data is included in Custom Reports. Staff attendance data can be accessed via the Timecards Report.

Did this answer your question?