Tracking staff members' check-in/out records in brightwheel is a great way to keep track of employees' hours for payroll. With the Timecards Report, administrators can report on an individual in/out records for the desired date range. The timecards are organized by date, so all the individual check-in and check-out events for a single day will be grouped together. This will allow admins to more easily see daily total hours for their staff and get a clearer picture of breaks and room changes.
Additionally, staff can view timecards on the mobile app to quickly identify discrepancies and raise them to admins!
Table of Contents
Report Overview
The Timecards Report can only be accessed from the web however administrators can view and edit timecards from the Staff page in the brightwheel mobile app as well as on the web. By default, the following information will be presented for every active staff member in brightwheel as a column in the report:
Date - This is the date of the initial check-in
Staff Member - Full name of the staff members
Daily Total - The total number of hours the staff member was checked in
Room - The room the staff member was checked in to
Time In & Out - The exact date and time the punch occurred
Total - Calculated total number of hours per check-in/out
Timecards Report for Active Staff
Viewing timecards online in a report allows the administrator to review and edit timecards as needed.
Log in on the web
Navigate to the Reporting section
Click on the Timecards option under Staff Reports
Select the Employee, Room, and/or Date Range and click Apply
From here, the report can be printed by clicking CTRL+P (Command + P on Mac) or exported by clicking the gray Export button in the upper right-hand portion of the report
Please Note: The total listed at the top is the total number of hours for the page currently in view. If there is more than one page of results, scroll down to the bottom and click Show All to view all of the records and the cumulative total.
Timecards Report for Removed Staff
Once a staff member has been removed from brightwheel, their name will no longer appear in the drop-down menu when viewing Payroll or Timecards reports. To view these reports for removed staff members:
Log in on the web
Navigate to the Reporting section
Click on the Timecards option under Staff Reports
Leave the Select Employee field blank to run the report for all staff members
Select the needed date range
Click Apply to generate the report
Export the report as a .CSV file to an email address
Open the attached report, and use a spreadsheet tool to search or filter for the removed staff member's name
Viewing Timecards on the App
Administrators can also view, edit, and delete staff timecards from the mobile app.
Viewing as an Admin on the App
Log in on the app
From the Administrator Home, tap on Staff
Tap the View Timecards button at the bottom of this screen
View all Staff Timecards including dates, staff name, room, check-in, and check-out time
Click on any timecard entry to edit or delete it
Viewing as a Staff Member on the App
Staff can view timecards on the app, but cannot edit or delete entries.
Log in on the app
Click the ≡ menu in the top left corner
Tap Timecards
View your personal timecard including dates, rooms, check-in times, check-out times, and total working hours for that entry
