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Set Room Ratios and Capacity
Set Room Ratios and Capacity

[For Admins + Managers] Learn how to set room capacity and desired student to staff ratios for each room at the program

Sabrina avatar
Written by Sabrina
Updated over 4 months ago

The room capacity and ratio feature helps Admins and Managers set the maximum number of students per room and the corresponding staff-student ratio. Exceeding the staff-student ratio triggers push notifications and alerts on the Room Check screen in the mobile app that the room is out of ratio, assisting administrators in maintaining compliance for each room or age group.

💡Programs can monitor live room ratios remotely via the Room Check Report and export historical ratio records via the Ratio Report.

Set Student to Staff Ratio

ℹ️ Student to Staff ratios are measured by the maximum number of students that can be in a specific room with a single staff member. This will likely vary by room and age range. The ratios can be set to zero if providers don't wish to be notified by out of ratio rooms.

Admin and Managers can set the maximum ratio for each room in the mobile app.

For a Specific Room

  1. Log in on the mobile app

  2. From the Administrator Home, tap on School Profile

  3. Select Room Settings and choose your desired room

  4. Tap Manage Settings

  5. In the Student to Staff Ratio field, input the total number of students that can be in the room with a single staff member

  6. Tap Save

In Bulk

Easily set Ratio settings in bulk from the Ratios > Room Check screen on the mobile app.

  1. Log in on the mobile app

  2. From the Administrator Home, tap Ratios

  3. On the Room Check page, click the ⚙️ icon in the top right corner

  4. On the row's for each room at the program, input the total number of students that can be in the room with a single staff member to make changes in bulk

  5. Tap Save

Set Room Capacity

ℹ️ The Room Capacity is the maximum number of students that can be in a given room, regardless of how many staff are present in that room. Exceeding Room Capacity will NOT result in a push notification like exceeding ratios will.

Admin and Managers can set the student capacity for each room in the mobile app.

  1. Log in on the mobile app

  2. From the Administrator Home, tap on School Profile

  3. Select Room Settings and choose your desired room

  4. Tap Manage Settings

  5. In the Room Capacity field, input the total numbers of students that can be in the room at any given time

  6. Tap Save

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