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Room Ratios and Capacity
Room Ratios and Capacity

Set your room capacity and desired ratio for each room at your program to avoid going over and keep staffing levels where they need to be.

Hadleigh F avatar
Written by Hadleigh F
Updated over a week ago

The room capacity and ratio feature allows administrators to determine the maximum number of students that can be in a specific room and how many students can be in the room for every single staff member signed into that room. Exceeding the maximum ratio will result in a push notification and an alert on the Room Check screen on mobile. This helps administrators know when to move staff and/or students to ensure they remain compliant for each given room or age range.

Table of Contents

Set Student to Staff Ratio

Student to Staff ratios are measured by the maximum number of students that can be in a specific room with a single staff member. This will likely vary by room and age range. When a room exceeds its maximum ratio, the administrator(s) will be alerted via a push notification that will direct them to the Room Check report on mobile. Tapping on the room with the alert will directly pull up the attendance screen for the room in question to help the administrator move staff or students as needed to return to the compliant ratio. Any administrator can set the maximum ratio for each room in the brightwheel app:

  1. From the Administrator Dashboard, tap on School Profile

  2. Select Room Settings and choose your desired room

  3. Enter the total number of students that can be in the room with a single staff member under Student to Staff Ratio

         4. Tap Save

Set Room Capacity

The Room Capacity is that maximum number of students that can be in a given room, regardless of how many staff are present in that room. Administrators can set the capacity for each room in the brightwheel app:

  1. From the Administrator Dashboard, tap on School Profile

  2. Select Room Settings and choose your desired room

  3. Enter the total number of students that can be in the room under Room Capacity

          4. Tap Save

Set Room Ratio in Bulk

You can also set Room Ratios in bulk by clicking on the "gear" icon in the upper righthand corner of the Room Check or Ratios screen. 

  1. From the Room Check (or Ratios screen), tap on the gear icon in the upper right hand corner

  2. Enter in desired ratios for each of your rooms

  3. Tap Save

Please Note: Exceeding room capacity does not result in an alert or push notification.

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