The room capacity and ratio feature helps Admins and Managers set the maximum number of students per room and the corresponding staff-student ratio. Exceeding the staff-student ratio triggers push notifications and alerts on the Room Check screen in the mobile app that the room is out of ratio, assisting administrators in maintaining compliance for each room or age group.
💡Programs can monitor live room ratios remotely via the Room Check Report and export historical ratio records via the Ratio Report.
Set student to staff ratio
ℹ️ Student to Staff ratios are measured by the maximum number of students that can be in a specific room with a single staff member. This will likely vary by room and age range. The ratios can be set to zero if providers don't wish to be notified by out of ratio rooms.
Admin and Managers can set the maximum ratio for each room in the mobile app.
Set ratios for a specific room
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Set ratios in bulk
Easily set Ratio settings in bulk from the Ratios > Room Check screen on the mobile app.
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Set room capacity
ℹ️ The Room Capacity is the maximum number of students that can be in a given room, regardless of how many staff are present in that room. Exceeding Room Capacity will NOT result in a push notification like exceeding ratios will.
Admin and Managers can set the student capacity for each room in the mobile app.
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Turn on/off ratio notifications
Administrators can turn off out of ratio notifications, or turn them back on as needed. For steps, visit Manage push notifications as staff.