brightwheel

Sabrina

Michael

Hadleigh

Set up and manage your rooms, students, student contacts, staff, and so much more!

Program Management

Easy-to-follow set-up guide sharing how you can become a brightwheel daily user in just a few weeks

Learn how to start using brightwheel

brightwheel Set-Up Guide

Get to Know brightwheel

Minimal hardware required! Use brightwheel with iOS and Android devices, and desktop or laptop computers. See our recommended devices.

Recommended and Compatible Devices

See which features are available on mobile devices and on the web.

Feature Availability for Web and Mobile Access

Need help? Our exceptional support staff is here to assist! Check out this article to determine the best and fastest way to find answers.

How to Contact Support

Heather Anthone

Audrey

Getting Started

Rooms are a fundamental part of how brightwheel works! Check out this collection of articles to learn how to take full advantage.

Room Management Overview

Learn how to add, edit and delete rooms on the web or in the app! Keep organized by assigning students and teachers/staff to specific rooms.

Managing Rooms

Set your room capacity and desired ratio for each room at your program to avoid going over and keep staffing levels where they need to be.

Room Ratios and Capacity

Enter schedules and absences for students & staff to determine staffing needs and ensure ratio compliance throughout the day.

Staff & Student Schedules

Edit and delete activities that have been logged as well as approve staff only posts in bulk, all from the web through the Room Feed!

Room Feed and Approval

Room Management

Empower multiple staff members to use the same device to record activities & send messages while selecting the person performing the action.

Room Device Mode

Filter for certain students according to status in the app

Enrollment Status Filters

Use Room Settings to choose how students are shown and sorted within a particular room.

Room Settings

A guide to creating and managing student profiles!

Student Management Overview

Create student profiles to start logging activities, attendance, schedules, and more!

Creating Student Profiles

Administrators can attach documents to specific students and staff members from within their profile and report on expiring documents.

Student and Staff Profile Attachments

Assign students to rooms created within your school to keep track of their whereabouts. Set a Homeroom to simplify the check-in process.

Assign Students to Rooms

Learn how to view and edit information on a student's profile such as Status, Schedule, Meal Type, and Student ID.

School Details Panel

Add allergy badges and keep record of student's medications directly within the student's profile.

Tracking Medications and Allergies

Keep student's immunization records up to date and report on overdue and upcoming doses in accordance with the CDC recommendations.

Immunization Tracking and Reporting

Manage the profile picture for any student as a parent, staff, or administrator or for your personal account

Managing Profile Pictures

Use student enrollment statuses to filter out archived students while retaining access to data.

Manage Students via Enrollment Status

Student Management

The differences and privileges for contacts listed for students. Learn how to best set up contact lists for your students.

Contact Types: Parents, Family, Approved Pickups, and Emergency Contacts

Admins, Managers, and Lead Staff can add Parents, Family, Approved Pickups, & Emergency Contacts to student profiles on the web/mobile app.

Add and Manage Student Contacts

Learn how to invite Parents, Family, and Approved Pickups to create their own brightwheel account via email, SMS, or 10-digit code handout.

Invite Student Contacts to brightwheel

Student Contact Management

Learn about how to add, manage, and remove Staff/Teachers within brightwheel

Staff Management Overview

Manage your staff on the web or from the app anytime! Assign rooms and even grant staff members administrative access.

Add Teacher/Staff Profiles

Invite staff to sign up for and log in to their brightwheel account

Invite Teachers and Staff to brightwheel

Assign staff members to specific rooms to track hours, ratios, and limit visibility into other classrooms.

Assigning Staff to Rooms

Keep track of your staff's certifications, continuing education, and training right from the Staff Profile.

Staff Certifications & Professional Development Hours

Staff or Teacher Sign-up

How to delete/remove staff members at your program as an Admin or Manager

Remove Staff Members

Administrators can monitor staff health by logging temperatures via Staff Health Checks to ensure the health and safety of their center.