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Program Management
Set up and manage your rooms, students, student contacts, staff, and so much more!
Core Features Set Up GuideEasy-to-follow set-up guide sharing how you can become a brightwheel daily user in just a few weeks
Get to Know brightwheelFast, Secure, and Reliable
Recommended and Compatible Devices[For all users] Learn about our mobile and web compatible devices to use brightwheel on!
Feature Availability for Web and Mobile AccessSee which features are available on mobile devices and on the web.
How to Contact Support[For all users] Our exceptional support staff is here to help! Check out this article to determine the best and fastest way to find answers.
Room Management OverviewRooms are a fundamental part of how brightwheel works! Check out this collection of articles to learn how to take full advantage.
Manage Rooms[For Admins + Managers] Learn how to add, edit and delete rooms at your program on the web or in the app!
Set Room Ratios and Capacity[For Admins + Managers] Learn how to set room capacity and desired student to staff ratios for each room at the program
Manage Staff & Student Schedules[For Admins + Managers] Learn how to add and manage schedules & absences for students and staff.
Room Feed and Approval[For Admins & Managers] Manage activities in Rooms and approve staff-only posts!
Room Device Mode[For Admins] Learn how to Empower multiple staff members to use the same device to record activities & send messages using Room Device Mode
Room Settings[For All Staff] Learn how to access and manage Room Settings to choose show students are shown, set ratios, room capacity, and more.
Student Management Overview[For All Staff] A guide to creating and managing student profiles!
Create Student Profiles[For all Staff] Create student profiles to start logging activities, attendance, schedules, and more!
Manage Profile PicturesManage the profile picture for any student as a parent, staff, or administrator or for your personal account
Assign and Manage Student's Rooms[For Admins] Assign students to rooms, manage their rooms, and set a Homeroom to simplify the check-in process.
School Details Panel on Student Profiles[For Admins] Learn how to view and edit information on a student's profile such as Status, Schedule, Meal Type, and Student ID.
Student and Staff Profile Attachments[For Admins + Managers] Learn how to attach documents to specific student and staff profiles and report on expiring documents.
Tracking Medications and Allergies[For Admins + Managers] Track Medications, Allergies, and Doctor's information within a student's profile.
Immunization Tracking and Reporting[For Admins + Managers] Keep up to date student immunization records in accordance with the CDC recommendations.
Custom Fields on Student Profiles[Admins + Managers] Learn how to create custom fields on student profiles to track program-specific data!
Manage Students via Enrollment Status[For Admins & Managers] Learn how to use student enrollment statuses to organize, archive and maintain student profiles.
Delete Student Profiles[For Admins + Managers] Learn how to delete a student profile in brightwheel!
Contact Types: Parents, Family, Approved Pickups, and Emergency Contacts[For Admins, Managers, and Lead Staff] Learn how to best set up contact lists for your students based on the roles and varying permissions
Student Contact Management Overview[For all Staff] Access links to all applicable resources needed to manage student contacts in brightwheel
Add and Invite Student Contacts[For all Staff] Learn how to add Parents, Family, Approved Pickups, & Emergency Contacts to student profiles on the web/mobile app.
Manage Student Contacts[For all Staff] Learn how to view all student contacts, update their profile, contact type, and remove a contact as needed
Staff Management OverviewLearn about how to add, manage, and remove Staff/Teachers within brightwheel
Add Staff Profiles[For Admins + Managers] Easily manage staff profiles on the web or app by assigning rooms and granting permissions
Assign Staff to Rooms[For Admins + Managers] Learn how to assign staff & teachers to specific rooms to track hours, rations, and limit visibility to other rooms.
Track Staff Certifications & Professional Development Hours[For Admins & Managers] Keep track of your staff's certifications, continuing education, and training right from the Staff Profile.
Remove Staff Members[For Admins & Managers] Learn how to remove/delete staff at the program
Staff Health Checks[For Admins & Managers] Learn how to monitor staff health by logging temperatures to promote health and safety at your program