Brightwheel provides a secure and user-friendly check-in system for staff and guardians. Utilize the Kiosk or QR code scanning features for student attendance, or let staff check students in through the web and app using Attendance Mode.
Parents enjoy a secure digital sign-in, capturing drop-off and pick-up times, and enhanced security features like check-in codes and digital signatures. Customize additional security and health checks based on provider preferences.
Attendance records help administrators maintain ratios, manage billing hours, and can even be exported for licensing requirements.
ℹ️ For more information on staff check-in, please visit our Staff Check-in Overview Help Center.
Implementing brightwheel Check-in
Check-in Kiosk
Administrators and staff can set up a check-in Kiosk on the mobile app for student contacts to securely check their child in and out during the day. A check-in code is required to complete a check-in, but there are additional requirements that can be enforced to meet the needs of the center:
Digital Signatures - Require student contacts sign their digital signature at pick-up and drop-off
Quick Scan - Student contacts can scan a printed, or digitally displayed QR code for touchless check-in
Health Screen - Collect additional health information at check-in
ℹ️ Learn more about how to Set Up Check-in Kiosk.
Quick Scan
Programs can opt for a digital QR code on a kiosk or a printed QR code for student check-ins. Contacts can scan it using the brightwheel app, enter their 4-digit check-in code, and fulfill additional requirements like Digital Signatures and Health Screens.
ℹ️ Learn more about Quick Scan Management and steps to access the QR code.
Staff Check-in Students
Brightwheel's Attendance Mode feature allows staff to internally track the whereabouts of each student throughout the day. Staff can check students in and out, move them to different rooms that the student is assigned to, or mark them absent.
Programs can control whether contacts are notified when logging student attendance in the check-in settings.
ℹ️ Explore our Attendance Mode resource for steps on staff checking students in and out.
Check-In Codes
To initiate a check-in/out from a kiosk, contacts will be required to enter their check-in code. Users receive a unique check-in code upon creating their account, which can be customized and should be kept confidential. In certain states, these codes are accepted as a digital signature equivalent.
It’s important to note that check-in codes are not required when scanning a QR code to initiate a check-in/out.
ℹ️ Visit our Locate and Edit Check-in Code resource for information on how users can find and edit their code
View Check-in Codes for Student Contacts
Login to brightwheel from a web browser
Click on My School > Parents from the side menu
Select the tab Parents, Family, or Approved Pickups at the top to select the contact type
Under the Check-in Code column on the right side of the page, click Reveal All
Guardian Resources
Parent, Family, and Approved-pickup contacts can check students in and out of their assigned rooms. If a room is missing, please ensure the child is assigned correctly.
For detailed instructions on checking a child in and out, direct contacts to our Check in Students as Guardian resource.
Attendance Reporting
brightwheel offers flexibility on attendance reporting. Navigate to our resource Reports & Data Overview to view the various ways providers can export check-in/out data, or print attendance sign-in sheets to meet their unique needs and licensing requirements.
Additional Check-in Features
↓ Drop Off Form
↓ Drop Off Form
Drop-off forms allow guardians to provide extra details like wake-up time, last meal, bathroom use, optional pickup time, or leave a custom note during check-in. During check-in, or pick-up, guardians can tap the pencil & paper icon next to the child's name to fill it out.
The provided details become part of the check-in record, visible on the student's feed for both staff and parents.
↓ Digital Signatures
↓ Digital Signatures
Require student contacts digitally sign their signature each time they check their child in and out. Please visit our Digital Signatures resource for more information and steps on enabling this feature.
↓ Health Screenings
↓ Health Screenings
Require student contacts complete a health questionnaire upon check-in. Get notified when students fail the screening to ensure the wellness of your students and staff!
Please visit our Check-In Health Screening Questionnaire resource for steps on enabling this feature.