Use brightwheel’s multi-site tool to manage brightwheel accounts and information across multiple schools or locations! Multi-site administrators have full access to all linked locations from a convenient drop down on the web or app, to access rosters, reports, staff, billing, and more.

Table of Contents

Set Up a Multi-Site Organization

Multi-site organizations can help administrators organize and manage multiple sites by grouping several brightwheel accounts under one organization. When accounts are grouped together, administrators will be able to quickly and easily toggle between locations without needing to maintain different login credentials for each school. Additionally, administrators can add staff to one or multiple locations as needed, to accommodate staff who may work across two or more sites.

It’s important to note that once locations are grouped together under a single organization, there will be one lump sum brightwheel Premium subscription payment rather than separate subscriptions for each location.

  1. For each location, create a unique brightwheel school account using a unique email address. Many programs find it convenient to set up each location using the site director’s email address.

  2. Once each location has been created, brightwheel Support can help link the accounts together under one organization. Make sure to provide the following info:

    1. each of the email addresses used to set up the accounts for each location

    2. which administrator accounts should have multi-site access to all locations

Toggle Between Locations

Once your locations have been grouped together under one Organization, multi-site administrators can select which location to view by clicking the My Profile tile at the bottom of the purple dashboard menu.

Switch Locations on the Web

  1. Log in to brightwheel on the web as a multi-site administrator.

  2. Click the My Profile tile at the bottom of the purple dashboard menu, and select a location

Switch Locations on the App

  1. Log in to brightwheel on the app as a multi-site administrator.

  2. Tap the three horizontal lines in the top left corner

  3. Tap Switch

  4. Select a location as needed

Manage Staff Access

Leverage brightwheel’s multi-site tool to manage staff access across multiple locations! Once the multi-site organization has been setup, administrators can configure staff access and permissions independently for each location.

  1. Log in to brightwheel on the web as a multi-site administrator.

  2. Click the My Profile tile at the bottom of the purple dashboard menu, and select a location as needed.

  3. Open the Staff tab from the purple dashboard menu.

  4. Use the +Add Staff button to add staff members as needed to this location. Multi-site admins are able to add staff members to multiple locations if needed!

  5. In each staff member’s profile, use the Permissions box to configure editing and administrator permissions as needed.

  6. Repeat as necessary for each location to add staff and manage permissions

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