Set Up Check-in Kiosk

[For Admins + Managers] Learn how to set up the Check-in Kiosk for your parents and staff to use.

Cassie avatar
Written by Cassie
Updated over a week ago

Brightwheel offers the ability for admins or staff to enable a Check-In Kiosk on their mobile device which allows parents to check their child in or out by entering their unique 4-digit code. This is a great option if you want to have a tablet or device available at the front door of your program for parents to easily check in/out during the day.

The Kiosk locks your screen and pauses notifications to maintain a secure process for your school.

Staff can also use the Kiosk to clock in and out and track their hours. To find out more about this, we recommend reviewing our Staff Check-In help center resource.


Access the Check-in Kiosk

The Check-in Kiosk is the screen where parents can enter their 4-digit check-in code, or scan the QR code if your program uses Quick Scan, to check their children in or out. Any admin or staff member can launch the Check-in Kiosk using the steps below.

Open Check-in Kiosk as an Administrator

  1. Log into the brightwheel app

  2. Navigate to the Administrator Home Screen on the mobile app

  3. Tap Check-in Kiosk

  4. Enter your 4-digit code
    💡​ Not sure of your check-in code? You can find this under Edit Profile in your account.

To exit the Kiosk, tap Exit and enter your 4-digit code again to confirm.

Open Check-in Kiosk as a Staff Member

  1. Log into the brightwheel app

  2. Tap to open a room

  3. Tap Attendance

  4. Tap Check-in Kiosk

  5. Enter your 4-digit code
    💡​ ​Not sure of your check-in code? You can find this under Edit Profile in your account.

To exit the Kiosk, tap Exit and enter your 4-digit code again to confirm.


Check-in Kiosk in Room Device

The Check-in Kiosk is also available while your device is in Room Device Mode! To enter the Check-in Kiosk while in Room Device Mode, follow the steps below:

  1. Navigate to the Attendance tab 

  2. Tap on the Open Check-in Kiosk button at the bottom

🚩 There are a few differences when using the kiosk in Room Device Mode compared to the regular kiosk mode:

  • The screen will not be locked, which means no check-in code is required to enter or exit the kiosk.

  • Push notifications will still be displayed while in the kiosk (in the regular check-in kiosk, push notifications are blocked).


Parent Check-in

Once the administrator has determined the proper settings for the school and the Check-in Kiosk is launched, student contacts such as parents, family, and approved pickups will be able to check children in or out by entering their unique 4-digit code into the keypad displayed on the kiosk.

We recommend sharing our Checking in Students as a Guardian Help Center resource with parents to show them how to use this feature!


Check-in Settings

Administrators can manage their check-in settings to determine exactly how they would like to have parents check their students in each day. You have the option to enable parent signatures, health screens, Quick Scan, and more!

Check out our Manage School Check-In Settings Help Center resource to find out about the additional check-in settings available.

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