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Manage Health Screen Questionnaire
Manage Health Screen Questionnaire

[For Admins] Set up a health screening questionnaire for families and staff! Manage historical records and be notified of failed screenings!

Sabrina avatar
Written by Sabrina
Updated over a week ago

The Health Screens help programs comply with COVID-19 regulations and ensure a healthy space. Health Screens at check-in can be used with staff and students in conjunction with brightwheel's Quick Scan feature to minimize the touching of communal surfaces. Alternatively, the program can require families to complete Health Screens at home before arrival.

This screening asks the person to confirm all statements by checkboxes. For example, the default questions are:

  • No fever

  • No cough or shortness of breath

  • No contact with COVID-19 in the last 14 days


Enable Health Screen at Check-in

Administrators can enable the Health Screen feature from the Check-in Settings on the brightwheel mobile app or on the web. Once enabled, families and staff will be required to fill out a health questionnaire at check-in.

On the Web

  1. Navigate to My School > Settings

  2. Tab over to School Info

  3. Scroll to the bottom of the page and toggle the Health Screen option for Students - at check in for students and/or staff

On Mobile

  1. From the Administrator Home screen, tap School Profile

  2. Under School Settings, tap Check-in Settings

  3. Toggle the Student Health Screen - Check In and/or Staff Health Screen

  4. Select the back arrow to return to the home screen and save


Enable at Home Health Screens

The health screens at home option can be enabled from the school settings on the web or on the app for parent and family-level contacts. The questions included in the health screen at home are the same as the health screen questionnaire.

ℹ️ If administrators enable health screens at home, contacts will not be able to complete the health screen at check-in and vice versa.

From the Web

  1. Navigate to My School > Settings

  2. Tab over to School Info

  3. Under the Health Screens section, toggle on Students - at home

From the App

  1. Log into brightwheel on the app

  2. From the administrator home screen tap School Profile > Check-in Settings

  3. Toggle on Student Health Screen - Hom


Customize Health Screen Questionnaire

Health Screen statements can be customized by administrators to accommodate unique state requirements regarding health screens and COVID-19. Easily modify statements on the web from the School Settings page.

  1. Navigate to My School > Settings

  2. Tab over to School Info

  3. Under the Health Screens section, click the purple ⚙️ Customize button

  4. Modify any current statement or add a new one by clicking + Add Another Statement

  5. Click Save to complete

ℹ️ Add up to 14 statements to the screening questionnaire!


Edit or Delete Student Health Screens

If the student contact made a mistake, or missed filling it out, administrators can edit, or delete this activity from the student’s feed on the web, or delete the activity on the app. If correcting a historical Health Screen, administrators must remove the entire attendance record and have the parent log a new one with the adjusted date/time to reflect the historical record.

From the Web

  1. Log into brightwheel on the web

  2. Click My School > Students

  3. Locate the student and tap Feed

  4. Find the desired Health Screen and click Edit

  5. Edit the date/time and notes or Delete the activity

From the App

  1. Log into brightwheel on the app

  2. From the administrator home screen tap Rooms and locate the student

  3. From the student’s feed tap directly on the Health Screen activity

  4. Tap Delete


Delete & Review Staff Health Screens

If the staff member made a mistake, or missed filling out a Health Screen, administrators will need to delete this attendance record and have the staff log a new check-in/out for the current date from their mobile app. Next the administrator will need to edit the date and time of the new record to reflect the deleted historical record.

ℹ️ Please visit our Staff Time Tracking resource for steps on deleting, or reviewing a staff Health Screen logged with an attendance record.


Failed Health Screen Notification

When the student contact, or staff member fails to check all the questions on the health screen questionnaire, they will receive the message, 'Please discuss your health screen with your provider to confirm it's okay to check-in.'

If the contact chooses to continue with the check-in, administrators will receive a 'Health Screen Alert' push notification alerting them that they failed the questionnaire. Tapping on the notification will immediately open that student's feed to display the most recent check-in and which questions were left unchecked.

ℹ️ Failed staff Health Screenings won’t trigger a push notification for administrators.

Please visit our Manage Push Notifications for Staff resource for how to turn on failed health screen alerts.


Review Check-in Health Screens

The results of the health screen at check-in can be viewed directly on the student's feed from both the web and the app.

Administrators can report on the result of the student's Health Screen Questionnaire via the Check-in Report. By toggling on the 'Show Health Screen Results' box, a new column will be added to show whether a student passed the questionnaire or failed. You can see which question was vailed by clicking View. This is also exportable.


Review at Home Health Screens

The results of the home health screens can be viewed directly on the student's feed from both the web and the app.

From the Web

  1. Log into brightwheel on the web

  2. Click My School > Students

  3. Locate the student profile and tap Feed

  4. From the Activity type drop down menu filter for Home Health Screen and click Apply

  5. Review results directly on the student feed

From the App

  1. Log into brightwheel on the app

  2. From the administrator home screen tap Rooms and locate the student

  3. Scroll to find the Home Health Screen

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