This overview contains links to all relevant resources to successfully create and manage student profiles within brightwheel's web platform and mobile app.

Table of Contents


Who can access Student Profiles?

Any staff member with the role of Admin, Manager, or Lead Staff can edit/manage Student Profiles. Parents can also manage their student's profiles if they have editing permissions enabled.


Student Management Features

  1. Adding Students & Profiles - Create student profiles to log activities & track progress. Set schedules, status, profile pictures, set room assignments, and much more!

  2. How to assign Students to Rooms - Assign students to rooms created within the school to keep track of their whereabouts. Set a Homeroom to simplify the check-in process.

  3. School Details - View and edit School Details in a Student's profile for internal use by the School.

  4. Tracking Immunizations and Health (Premium Only) - Add allergy badges, keep a record of students' medications, and track Immunizations directly within the student's profile.

  5. Applications & Enrollment - Use brightwheel to manage applications, enrollment, and waitlists. There is no need for additional platforms as brightwheel adds features!

  6. Archive Student via Enrollment Status - To archive children without deleting their data, simply change their enrollment status to "Inactive." By doing this, Inactive students will be filtered out of the list of actively enrolled students.

  7. Contact Types: Parents, Family, Approved Pickups, and Emergency Contacts - The differences and privileges for contacts listed for students.

  8. Add Family, Approved Pickups and Emergency Contacts - How to add family members & approved pickups to a child's profile.

  9. Parent Permissions to Edit Student Profiles - School Admins can now turn off or on the ability for parents to edit information on student profiles.

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