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Custom Fields on Student Profiles
Custom Fields on Student Profiles

[Admins + Managers] Learn how to create custom fields on student profiles to track program-specific data!

Audrey avatar
Written by Audrey
Updated over a week ago

With brightwheel, providers can create Custom Fields on student profiles to track crucial data for internal use, licensing, grant writing, and more!

🚩 Guardians will be able to edit the Custom Field for their child, if its made visible to them. To prevent editing abilities, turn OFF the Parents Can Edit Student Info setting.

Create a Custom Field

Only staff with Admin or Manager permissions can create a custom field. Once created, it appears on all student profiles under the Custom Fields tile, where data can be entered for each profile.

  1. Log in to the school's account on the web

  2. Click to expand the My School tab and select Students

  3. Select any student profile

  4. Scroll down to the Custom fields tile on a student profile

  5. Click + Add new field

  6. In the pop-up window, type the custom field name

  7. Under Field visibility, toggle the switches to determine if the field will be visible to staff and/or guardians

  8. Click Create field

Edit a Custom Field Name

Any edits made to the Custom Field name will apply to all student profiles.

  1. Log in to the school's account on the web

  2. Click to expand the My School tab and select Students

  3. Select any student profile

  4. Scroll down to the Custom fields tile on a student profile

  5. Click Edit

  6. Select the pencil icon ✎

  7. Type the new field name

  8. Under Field visibility, toggle the switches to determine if the field will be visible to staff and/or guardians

  9. Click Save

  10. Select Yes, continue

Delete a Custom Field

Deleting a custom field will remove it from all student profiles and permanently erase any associated data.

  1. Log in to the school's account on the web

  2. Click to expand the My School tab and select Students

  3. Select any student profile

  4. Scroll down to the Custom Fields tile on a student profile

  5. Click Edit

  6. Select the pencil icon ✎

  7. Click Delete

  8. Select Yes, delete

Enter Information in a Custom Field

Once a Custom Student Field is created, Admins, Managers, and Lead Staff can add information specific to each student, just like other profile fields.

🚩 If the Custom Field is made visible to staff, only Lead Staff can edit the Custom Field data for a student.

  1. Log in to the school's account on the web

  2. Click to expand the My School tab and select Students

  3. Select any student profile

  4. Scroll down to the Custom Fields tile on a student profile

  5. Click Edit

  6. Type data in the field

  7. Select Done

Report on Custom Student Fields

Providers can export and print Custom Student Fields data from either the Student Details Report or using a Custom Report.

Export Custom Fields on the Student Details Report

  1. Log in on the web

  2. Open the Reporting page

  3. Click the Students tab at the top and select Student details

  4. Apply filters as needed

  5. Click Apply to view filtered results

  6. Click Export

  7. Select/deselect the columns with Custom Student Fields that should be included in the export

  8. Select Download, or Email to Person

Export Custom Fields on the Custom Report

  1. Log into brightwheel on the web, and navigate to the Reporting tab

  2. Select Custom Reports

  3. Under Data Source, select Profiles

  4. Under Fields, type in Student Custom Fields

  5. Select the desired Custom Fields

  6. Enter additional fields such as the student name

  7. Click Export to download the report as a CSV file

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