Log Activities

[For all Staff] Learn how to add and manage logging activities for students.

Sabrina avatar
Written by Sabrina
Updated this week

Use brightwheel to record and share photos, activities, learning milestones, and more with your families by logging activities. Review all the activity types available to you below!


Activity Types! ✨

  • Photo

    Take a picture in-app or upload from your device's gallery and share it with parents to give them updates on their child's day. Multiple photos can be selected from your device's gallery to upload in bulk. Maximum upload size is 15MB.

    • Parents can use the ♥️ option to like a photo or video posted to their child's feed!

    Video

    Record a video in-app or upload it from your device's gallery. Let parents experience those special moments from anywhere! Multiple videos can be selected from your device's gallery to upload at one time. Uploads can be up to 90 seconds in length, or up to 100MB. If your video exceeds these limits, an error will occur when attempting to upload.

  • Observation*

    Enables educators to log student observations in accordance with a set of state standards or learning frameworks.

  • Food

    Create custom food menus and track meal types and items for students. The Premium version of this feature allows for CACFP tracking.

  • Nap†

    Record the start and end times of naps and quickly be able to see who is napping or not with the nap icon that appears next to the student's profile icon when in progress.

  • Potty

    Track diaper changes and potty breaks, and easily record when diaper cream has been added.

  • Note

    Add notes to easily communicate with your parents about daily activities and important information.

  • Kudos

    Give your students recognition for doing a good job and share it with their parents.

  • Custom*

    Create custom tags to log specific activities affiliated with your school or program.

  • Meds

    Provide updates on medication given, what time, and any specific notes to provide parents with peace of mind their children are getting the care they need.

  • Name to Face*†

    Internally document students' whereabouts and mark them as Here/Away. This can be used to document whereabouts on field trips, if a staff member takes a child from the classroom to the bathroom, etc. This activity type will only be visible to staff.

  • Incident*

    Log an incident for the parents and/or staff to be aware of.

  • Health Checks

    Track and monitor student health by providing temperature readings and any specific notes.

*Premium Features
†Cannot be logged for a future date or time


Log Activities on the App

You can log activities from a Room to share to multiple students' feeds at once or from a specific student's profile to share to their feed only!

From a Room

  1. Select the applicable Room

  2. Click the Add Activity wheel

  3. Select an Activity Type

  4. Select an individual, some, or all students

  5. Click Next

  6. Fill in the applicable details based on the type of activity selected

  7. When ready, tap Add Activity

From a Student's Feed

  1. Open a specific student's profile

  2. Click the Add Activities wheel

  3. Select an Activity Type

  4. Select an individual, some, or all students

  5. Click Next

  6. Fill in the applicable details based on the type of activity selected

  7. When ready, tap Add Activity


Log Activities on Web

ℹ️ All activity types except Custom activities can be logged on the web. To log a Custom activity, use the mobile app.

From a Room

  1. Click to expand My School and select Rooms

  2. Select to open a room

  3. Click the + Add Activity button

  4. Select an Activity type

  5. Use the Student field to select an individual, some, or all students

  6. Fill in the applicable details based on the type of activity selected

  7. Choose whether to check the Staff Only box or not
    💡This is not selected by default and is up to each program what activities should or shouldn't be shared to the student's feed. Learn more about this option here.

  8. When ready, click Add Activity

From a Student's Feed

  1. Click to expand My School and select Rooms

  2. Click to open a specific student's profile

  3. Jump to the Feed tab

  4. Click the + Add Activity button

  5. Select an Activity type

  6. Use the Student field to select an individual, some, or all students

  7. Fill in the applicable details based on the type of activity selected

  8. Choose whether to check the Staff Only box or not
    💡This is not selected by default and is up to each program what activities should or shouldn't be shared to the student's feed. Learn more about this option here.

  9. When ready, click Add Activity


Edit or Delete Actions

You can edit or delete actions from the web or mobile app.

ℹ️ If you edit/delete an activity and it was previously published on a student’s Portfolio - the activity will remain on that Portfolio but will not be available to add in the future in the Portfolio builder.

On the app

  1. Navigate to the specific student's Feed

  2. Locate and click the specific activity to be edited/deleted

  3. In the pop-up window, click Edit Activity or Delete

  4. If editing, the following actions can be taken:

    1. Update the Time
      Please Note: Android users will first need to confirm the date in order to edit the time

    2. Add/update the Note

    3. Uncheck/check the Staff Only box

    4. When finished, click Update Activity

  5. If deleting...

    1. Click Delete in the pop-up confirmation window to complete the request

On the Web

  1. Click to expand My School and select Rooms

  2. Select the applicable room from the list

  3. Jump to the Feed tab

  4. Use the available filter options to narrow down the results

  5. Locate and click Edit next to the appropriate activity

    1. If editing, make the desired changes and click Save when finished
      Please Note: Edit options are limited to date, staff only, and notes at this time.

    2. If deleting, click the Delete Activity option at the bottom of the pop-up to complete the request

💡 Administrators can follow these same steps to edit or delete a photo uploaded by a parent to a student's feed.


FAQs

Can I record actions for multiple children at once?

Yes. You can select one, some, or all children when logging an activity from a Room. Actions will only be recorded on the selected children’s activity feeds. 

Who will see the recorded actions or photos?

Recorded actions and photos will only post on the feeds of the students you selected. A student's feed is visible to teachers, parents, and guardians connected to their profile.

What are Staff Only posts?

The Staff Only check box offers your more control over which posts can be viewed by parents and when. Learn more here. The Name to Face activity type is only visible to staff, by default.

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