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Create and Manage Student Portfolios
Create and Manage Student Portfolios

Learn how to view, create, and manage student Portfolios that can be shared with families to track progress and development!

Sabrina avatar
Written by Sabrina
Updated over a week ago

brightwheel's Portfolios feature enables teachers to efficiently curate and deliver an artifact that tells families a strong story of what their student is doing in school and how they're progressing. Portfolios will include open text fields that are fully customizable, with the option to bring in existing Photos, Videos, Observations, and Notes logged for that student.

This feature is designed to save teachers time while also being able to build stronger relationships with families and a stronger understanding of each child's development!

View a Portfolio

ℹ️ Admins and all other staff roles can view and create portfolios for students!

  1. Log in on the web

  2. Click to open the Learning page on the purple sidebar menu

  3. Jump to the Portfolios tab

  4. Use the available filters to locate the portfolio needed (Student, Room, Date range)

  5. Use the Sort by drop-down to organize results

Create a Portfolio

  1. Log in on the web

  2. Click to open the Learning page on the purple sidebar menu

  3. Jump to the Portfolios tab

  4. Click the Create portfolio button

  5. Use the Student, Student status, and Room filters to locate the student a portfolio needs to be created for

  6. Once located, click Create on that student's row

  7. Use the Portfolio builder as needed:

    1. Click Add a date range if desired

    2. Click + Add Section to add as many sections as needed

    3. Update the Title in each section

    4. Add an optional Description in each section

    5. Use the arrows next to a section to move it around or click the 🗑️ icon to delete a section

    6. Add Photos, Videos, Observations, and Notes previously logged for the student using the tabs on the left side of the builder

      1. Hover over any of the logged activities or Notes to select the section they're added to and click Add

  8. Click Preview to view what guardians for the student will see once published and Return to builder when finished

  9. When ready, click Publish and then Yes, Publish

ℹ️ If you move to another page/close out of the page when creating a portfolio, it will auto-save as a draft to return to!

Manage a Draft Portfolio

ℹ️ Once a portfolio is published, it cannot be edited or deleted. The only option will be to preview the already shared copy.

  1. Log in on the web

  2. Click to open the Learning page on the purple sidebar menu

  3. Jump to the Portfolios tab

  4. Use the Student, Room, and Date range filters to locate the applicable portfolio

  5. On the applicable portfolio's row, click the Actions drop-down

  6. Select Preview, Edit, or Delete

    1. Preview will allow you to view what the guardians for that student will see

    2. Edit will allow you to continue creating and finish the portfolio to publish

    3. Delete will allow you to delete the drafted portfolio entirely

Viewing Portfolios as a Parent

Once a portfolio has been Published, any guardians (Parent and Family contacts) for the student will receive an email advising a Portfolio has been shared and they can view it within their brightwheel account, on the student's feed.

Guardians can check out our View Student Portfolios resource to learn more!

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