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Food Tracking

Food Tracking

Add a custom menu, log meals, and run your meal report any time! Brightwheel even gives you the flexibility for CACFP reporting.
Tyson Jones avatar
Written by Tyson Jones
Updated over a week ago

As part of the Activity section of brightwheel, you can now create custom food menus for tracking purposes!  This article will walk you through step-by-step on how to add a menu.

Table of Contents

How to Log a Meal

Teachers can log a meal just like any other activity in the activity wheel:

  1. From the home screen in the app, select a Room
  2. Click the Activity wheel in the bottom middle
  3. Select Food
  4. Tag an individual, some, or all of the children
  5. Tap the "+" next to Meals to add custom tags for the food you serve (pasta, fruit, yogurt, etc.)
  6. Add Staff Only as needed
  7. Add a Note or Photo 

Add Custom Menu Items

Premium users can add custom food items at any time!  Once a menu item has been created it cannot be deleted.  In addition, all menu items are specific to the room, to add a menu item that another room added, tap Add To Room when adding custom food items.  Here's how:

  1. From the home screen in the app, select a Room
  2. Click the Activity wheel in the bottom middle
  3. Select Food
  4. Tag an individual, some, or all of the children
  5. Tap the "+" next to Meals
  6. Tap the pencil icon in the top right-hand corner
  7. Enter the name of your new menu item and tap the + icon to add it to your system

*Note: Menu items cannot be deleted once they have been saved.

Enable/Disable Menu Items in Rooms

Once you have created custom menu items, you can enable or disable them by room! The process is very similar to adding a new item, here's how:

  1. From the home screen in the app, select a Room
  2. Click the Activity wheel in the bottom middle
  3. Select Food
  4. Tag an individual, some, or all of the children
  5. Tap the "+" next to Meals
  6. Tap the pencil icon in the top right-hand corner
  7. Tap + Add To Room to enable a menu item or ✓ In Room to disable the item

This feature allows the menu in each room to be customized depending on the room but still standardized throughout your organization.

Meal Report

You can report on the meals being served from the web app:

  1. Log into schools.mybrightwheel.com
  2. Choose Reports from the top menu
  3. Click on Downloads
  4. Choose Meals from the Activity drop down and complete the rest of the form and click Submit

CACFP Reporting 

CACFP Reporting is now live in brightwheel Premium!  To learn more about it and how to run these reports, check out this article here.

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