As part of the Activity section of brightwheel, you can create custom menu items for tracking purposes! This resource will walk you through how to create custom items, enable/disable menu items in rooms, and touch on reporting options as well.

Table of Contents


Assign Student Meal Type

Before logging a meal, assign each student a Meal Type within the School Details Panel on the student profile. Options are Not Specified, Free, Reduced, or Paid. Meal Types will appear next to student data on the Meal Report.


Menu Planning

Programs can create detailed menus for each room to facilitate food tracking consistency and reporting. Learn more about Menu Planning.


Logging Food Activities

Teachers can log a meal just like any other activity in the Add Activity wheel:

  1. If logging in as an Administrator or Manager, tap Rooms. If logging in as a Lead Staff or Staff member, use the rooms drop-down at the top of the page to open the correct room.

    💡Be sure the student is checked in to the room you are logging a meal in to ensure records appear on the Meal Report

  2. Once in the appropriate room, tap Add Activity

  3. Select Food

  4. Select an individual, some, or all of the students

  5. Adjust the Time as needed

  6. Tap Food or Bottle

    1. If tapping Food, tap All, Most, Some, or None to reflect how much of the meal was consumed

    2. If tapping Bottle, input the ounces drank

  7. Select the Type of Meal (Breakfast, AM Snack, Lunch, PM Snack, Dinner, Late Snack)

  8. Tap the + next to 'Meal Items' to add custom tags for the food you serve

  9. Check the 'Staff Only' box as needed

  10. Add an optional note or attach a photo

  11. Click Add Activity when finished


Add Custom Menu Items

Custom food items can be added at any time!  Once a menu item has been created, it cannot be deleted.  In addition, all menu items are specific to the room. To add a menu item that another room added, tap + to Room when adding custom food items.  

  1. If logging in as an Administrator or Manager, tap Rooms. If logging in as a Lead Staff or Staff member, use the rooms drop-down at the top of the page to open the correct room.

  2. Once in the appropriate room, tap Add Activity

  3. Select Food

  4. Select an individual, some, or all of the students

  5. Click Next

  6. Tap the + next to 'Meal Items'

  7. Click the Edit option in the top right corner

  8. Use the search bar and type in your new food item

  9. Tap the green Add 'FOOD' button

  10. Once added, this food item will permanently be in your system to select

Please Note: Menu items cannot be deleted once they have been saved!


Enable/Disable Menu Items in Rooms

Once you have created custom menu items, you can enable or disable them by room! The process is very similar to adding a new item. Here's how:

  1. If logging in as an Administrator or Manager, tap Rooms. If logging in as a Lead Staff or Staff member, use the rooms drop-down at the top of the page to open the correct room.

  2. Once in the appropriate room, tap Add Activity

  3. Tap Food

  4. Select an individual, some, or all of the students

  5. Tap the + next to 'Meal Items'

  6. Tap the Edit option in the top right corner

  7. Tap the + to Room option to add the food item to the room or the ✓ In Room to disable the item

This feature allows the menu in each room to be customized depending on the room but still standardized throughout your organization!


Reporting

Admins and Managers can easily pull reporting on planned menus and meals served at your program from your account on the web. Learn more about our Meal Report and our Menu Report.

These reports are a great resource when you need to collect necessary data to ensure that your school or center complies with the CACFP (Child and Adult Care Food Program) federal program that provides reimbursement for healthful meals and snacks served to children and adults.

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