Meal Report

View the number of meals served including a breakdown by students with each type of meal (free, reduced or paid) and type of meal.

Sabrina avatar
Written by Sabrina
Updated over a week ago

Meal reporting is a great reporting option that can be leveraged to collect necessary data when needing to ensure that your school or center is in compliance with the CACFP (Child and Adult Care Food Program) federal program that provides reimbursement for healthful meals and snacks served to children and adults.

We provide multiple reports, including the Meal Report which provides a high level overview of meals served at a program and the Meal Detail report which provides a quick glance overview of all meals served, including school level totals as well as individual student details.

Table of Contents

Creating a Meal Report

  1. Log in to your account on the web

  2. Click to open the Reporting page

  3. Under 'Student reports', select Meal

  4. Use the available filters as needed (Room, Student status, Dates)

  5. Click Apply

  6. Click Export Summary to see an overview of all meals logged within the specified date range

  7. Click Export Records to view details of how many meals you've logged

  8. Input an email address the summary or records should be sent to and click Send

Creating a Meal Detail Report

  1. Log in to your account on the web

  2. Click to open the Reporting page

  3. Under 'Student reports', select Meal Detail

  4. Select a Date range

  5. Optionally, filter by Room, or Meal Status

  6. Click Apply

  7. Click Grand Total to view total meal counts

  8. Click Export to download or send report to a specific email

    1. Check the Student Details box to view the food item served per child

    2. Uncheck the Student Details box to view meal count totals

Custom Meal Report

With brightwheel's powerful Custom Report Builder, it allows administrators to pull student Food Plan Type data within your brightwheel account and offers flexibility to organize that data in a way that best fits your program. Review our Custom Reports Help Center article for more details.


Why does my meal report show some records as not_specified?

Food activity for the student must have been recorded with the meal type entered, such as breakfast, lunch, dinner, snack, etc. Otherwise, this meal type will show as not_specified on the Meal Report.

Why do the total numbers of meals shown on the exported records not match the total numbers shown on the meal report summary?

Meals will only count in the exported meal records if the student was checked into the room the meal was provided in. If a meal was logged for a student in a room they were not checked into; the meal will not appear on the detailed exported records.

The exported meal summary will count all meals logged regardless of if a student was checked in/out. If students are missing a check-in record for the room the meal is logged in; you'll see this meal counted in the meal summary but not in the records, which most likely can explain this difference.

If you'd like to adjust the numbers listed on the exported meal records, you'll need to be sure all students have check-in events on the days and in the rooms they also had a meal logged. You might consider utilizing the Check-in Report and downloading the Meal Report to compare and determine where check-in discrepancies are.

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