A student's profile allows program Admins, Managers, and Lead Staff roles to track each student's immunization records as long as the student has a birthday added.
Brightwheel has created this feature in accordance with the CDC's recommendations. That said, we have set up this feature to empower users to tailor the immunization settings to only display the immunizations that your program collects and tracks.
Immunization Settings
The immunizations table located in the student profile tracks past student immunization dates and calculates overdue and due vaccines based on CDC recommendations. You can adjust the settings to display only the immunization that your program tracks.
School Immunization Settings
To adjust the immunizations that display on the immunizations table, follow the guidance below. This setting is school wide so if it's altered on one student's profile, it will be applied across all other students as well.
Log in on the web
Click to open the My School menu option and select Students
Click a student's name to open their profile
Scroll down to the Immunizations section
Click Immunization settings
Check/uncheck the boxes next to any immunizations you want to track/not track
When finished, click Apply
Student Immunization Notes
In addition, brightwheel allows Admins, Managers, and Lead Staff to mark a specific student as Exempt or set them on a Catch-up Schedule. This is also a great place to add any additional notes.
Log in on the web
Click to open the My School menu option and select Students
Click a student's name to open their profile
Scroll down to the Immunizations section
Click Edit in the NOTES tile
Click the checkbox next to any applicable option (Catch-up schedule or Student exempt)
Any any optional Notes
When finished, click Save
Record/Update Immunizations
Admins, Managers, and Lead Staff in brightwheel can add immunization dates to a student's profile at any time. At the top of the Immunization section for each student, there will be a list of due and overdue doses according to the student's birthday and the CDC's recommended schedule.
Log in on the web
Click to open the My School menu option and select Students
Click a student's name to open their profile
Scroll down to the Immunizations section
Click Edit all dates located above the immunizations table
Use the date picker or enter dates in a mm/dd/yyyy format
💡 Each immunization dose has the option to Skip, just check this box and it will no longer appear as due or overdue on any of your reportsOnce all applicable dates are entered/updated, click Done
Due: Many immunizations have a recommended timeframe that the student should receive that dose. Once a student has aged into that timeframe you will notice there will be a green Due box appear.
Overdue: Once a student has aged past the lated recommended age for a specific immunization dose the box will change to the red Overdue box.
Immunizations Reports
Admins can report on student immunization records from the reports section of the brightwheel web app.
Displays all immunizations by school, room, or student | |
Uses the CDC schedule and information about immunizations from each student profile to calculate which shots are upcoming and overdue. | |
Custom Immunization Report | Pulls immunization exemption data and offers flexibility to organize that data in a way that best fits your program. Review our Custom Reports Help Center article for more details. |