Table to Contents

Log an Activity

You can log an activity from a specific child's feed or directly from the Room to share to multiple students' feeds at once!

Log an Activity for the Daily Feed

  1. Select a Room

  2. Click the Add Activity wheel

  3. Select an Activity

  4. Tag an individual, some, or all of the children

  5. Log the activity

Activity Types

See below for the actions you have at your disposal:

  • Photo - Share photos of your students with their parents to keep them engaged throughout the day

  • Video* - Record a video in app or upload one from your gallery.  Let parents experience those special moments from anywhere!

  • Observation* - This feature enables educators to log student observations in accordance with a set of state standards or learning frameworks.

  • Food - Create custom food menus for tracking purposes. The Premium version of this feature allows for CACFP tracking

  • Nap† - Record the beginning and ending of naps to enable and disable nap icons to quickly see who is sleeping. 

  • Potty - Track diaper changes and potty breaks.

  • Note - Add notes to easily communicate with your parents about daily activities and important information. 

  • Kudos - Give you students recognition for doing a good job and share with their parents. 

  • Custom* - Create custom tags to log specific activities affiliated with your school or program.

  • Meds - This is a great way to provide peace of mind to parent to ensure their children are getting the care they need. 

  • Name to Face*† - This feature is used as for internal documentation (only staff will see it in the child's feed) that allows you to document a child's whereabouts without sending a notification to their parents.

  • Incident* - Log an incident for the parents or just for staff.

  • Health Checks - Track and monitor student health.

*Premium Features
†Cannot be logged for a future date or time

Uploading Media

Brightwheel allows you to take photos and record videos right from the app, or you can upload from your gallery by selecting the Photo or Video activity type.  

If uploading a photo from your gallery, select one or multiple depending on what's needed! Please note that brightwheel is able to upload videos up to 30 seconds in length, or up to 100MB. If your video exceeds these limits, an error will occur when attempting to upload.

Edit or Delete Actions

You can edit or delete actions from the web or mobile app.  Learning Observations are the only activity that require editing specifically on the mobile app.

To perform these actions on the app:

  1. From your home roster, select the appropriate student to view their activity feed Please Note: If you are an administrator - from the Administrator Home, click into Rooms, use the drop-down menu at the top of the page to select the appropriate room, and then select the student.

  2. Locate and click the specific activity to be edited/deleted

  3. In the pop-up window, click Edit Activity or Delete

  4. If editing, the following actions can be taken:

    1. Update the Time
      Please Note: Android users will first need to confirm the date in order to edit the time

    2. Add/update the Note

    3. Uncheck/check the Staff Only box

    4. When finished, click Update Activity

  5. If deleting...

    1. Click Delete in the pop-up confirmation window to complete the request

To perform these actions on the web:

  1. Navigate to the My School > Rooms tab

  2. Select the desired room from the list

  3. Select and open the Feed tab

  4. Use the 'Date From', 'Date To', 'Activity type', and 'Staff Only' filter options to narrow down the results

  5. Locate and click Edit next to the appropriate activity

    1. If editing, make the desired changes and click Save when finished
      Please Note: Edit options are limited to date, staff only, and notes at this time.

    2. If deleting, click the Delete Activity option at the bottom of the pop-up to complete the request

Nap Icons

When you log an action to start a nap, you will see a small sleeping baby icon appear in the top left hand corner of that child's profile picture in the room view.  With these nap icons, you will be able to quickly see who is napping and when. You can record a new action to select all awake or asleep in one click!


Can I record actions for multiple children at once?

Yes. Every action from the activity wheel allows you to select one, multiple, or all children during the recording. Actions are only recorded within the selected children’s activity feeds. 

Who will see the recorded actions or photos?

Recorded actions and photos will only post within the feeds of the children you tagged. Each child's feed can only be viewed by teachers, parents, and guardians connected to their profile.

What are Staff Only posts?

The Staff Only check box offers your more control over which posts can be viewed by parents and when, learn how to enable and disable staff-only posts here.

Did this answer your question?