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Create Student Profiles

[For all Staff] Create student profiles to start logging activities, attendance, schedules, and more!

Hadleigh F avatar
Written by Hadleigh F
Updated over a week ago

Student profiles are a foundational piece of brightwheel's platform. Adding students and building their profile is the first step in inviting contacts, logging activities, recording attendance, and more!

Providers can create new student profiles from the Students tab, Waitlists, or via the bulk Roster Upload Tool.


Create Student Profiles on the Web

Administrators and staff are able to create profiles for new students at any time through the Students tab on the web. Manually creating profiles is a great option for times when one or a few student profiles need to be created, or for schools and programs using our Free platform.

  1. Log in to brightwheel, and open the Students tab

  2. Click on the +Add Students button in the top right

  3. In the drop down menu, click Add students now

  4. Enter in as many student names as needed

  5. Select the appropriate Homeroom for each student

  6. Click Save Students when complete

  7. Open a specific student's profile through the Students tab to input additional information.


Create Student Profiles on the App

Administrators and Managers able to add new student profiles through the app.

  1. Open the App and select School Profile from the Administrator Home screen

  2. Tap the Students box at the top of the screen

  3. Hit the + icon and enter the new student's name and Homeroom


Student Profile Fields & Information

Once you create a student profile, there are several fields that can be used or not used as needed, including:

  • Profile Photo: these can be added or changed from the mobile app!

  • Personal Info: First name, Last name, Birthday, Age, Gender, Race, Ethnicity, Allergies, Notes, Medication, Doctor

  • Address

  • Custom Fields: providers can create their own profile fields unique to the program

  • Rooms: Homeroom, Other Rooms

  • School Details: Status, Schedule, Gender, Meal Type, Student ID

  • Financial Details: Employer, Family Income, Subsidy, Subsidy Details

  • Enrollment Details: First Contact Date, Toured Date, Paperwork Date, Desired Start Date, Enrollment Date, Graduation Date, Expected Birth Date, Sibling Attending, Programs, Additional Details

All Administrators, Managers, and Lead Staff will be able to enter and edit information on student profiles.

Administrators, Staff, and Parent-level contacts are also able to use the tabs at the top of each student's profile to quickly access their Feed, Learning Report, Attachments, Daily Report, and Forms & Requests.

ℹ️ Some sections, like Personal Info, Address, Custom Fields, and Contacts, are visible to Parents, while others are restricted to staff and administrators. Sections labeled Not visible to Parents will always remain hidden from Parents and cannot be made accessible.


Bulk Add Students via the Roster Upload Tool

The fastest and most convenient way to add students is through brightwheel's Roster Upload tool. Uploading a roster allows administrators to input student information onto a spreadsheet that includes personal information, student contacts, room assignments, and more.

Learn more about creating student profiles in bulk via the Roster Upload tool!

Please Note: If importing from a system other than brightwheel, please refer to our Roster Exports from Other Systems article for assistance.

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