Student profiles are a foundational piece of brightwheel's platform. Adding students and building their profile is the first step in inviting contacts, logging activities, recording attendance, and more!
Providers can create new student profiles on the mobile app and web from the Students tab, Waitlists, or via our bulk student Upload Tool.
Create Student Profiles on the Web
Administrators and staff are able to create profiles for new students at any time through the Students tab on the web. Manually creating profiles is a great option for times when one or a few student profiles need to be created, or for schools and programs using our Free platform.
Log in to brightwheel, and open the Students tab
Click on the +Add Students button in the top right
In the drop down menu, click Add students now
Enter in as many student names as needed
Select the appropriate Homeroom for each student
Click Save Students when complete
Open a specific student's profile through the Students tab to input additional information.
Create Student Profiles on the App
Administrators and Managers able to add new student profiles through the mobile app.
Open the App and select School Profile from the Administrator Home screen
Tap the Students box at the top of the screen
Hit the + icon and enter the new student's name and Homeroom
Student Profile Fields & Information
Once you create a student profile, there are several fields that can be used or not used as needed, including:
Profile Photo: these can be added or changed from the mobile app!
Personal Info: First name, Last name, Birthday, Age, Gender, Race, Ethnicity, Allergies, Notes, Medication, Doctor
Address
Custom Fields: providers can create their own profile fields unique to the program
Rooms: Homeroom, Other Rooms
School Details: Status, Schedule, Gender, Meal Type, Student ID
Financial Details: Employer, Family Income, Subsidy, Subsidy Details
Enrollment Details: First Contact Date, Toured Date, Paperwork Date, Desired Start Date, Enrollment Date, Graduation Date, Expected Birth Date, Sibling Attending, Programs, Additional Details
All Administrators, Managers, and Lead Staff will be able to enter and edit information on student profiles.
Administrators, Staff, and Parent-level contacts are also able to use the tabs at the top of each student's profile to quickly access their Feed, Learning Report, Attachments, Daily Report, and Forms & Requests.
ℹ️ Some sections, like Personal Info, Address, Custom Fields, and Contacts, are visible to Parents, while others are restricted to staff and administrators. Sections labeled Not visible to Parents will always remain hidden from Parents and cannot be made accessible.
Bulk Add Students via the Upload Tool
The fastest and most convenient way to add students is through brightwheel's Upload tool. Uploading files with student information allows administrators easily add students along with adding their personal information, student contacts, room assignments, and more.
Learn more about creating student profiles in bulk via the Upload tool!
Please Note: If importing from a system other than brightwheel, please refer to our Roster Exports from Other Systems article for assistance.