With brightwheel’s Attendance mode, Administrators and Staff members can check students in and out through their own devices. In addition, Administrators and Staff can leverage the Share with Parents setting to determine whether these check-in records will be visible to student contacts, including Parents and Family members.

This setting is different than the Default to Staff-Only setting for logged Activities, and it’s specific to each device and user.

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Enable Share with Parents

Follow these steps to ensure that check-ins and check-outs logged by Staff through Attendance mode are visible for parents. It’s important to note that this Share with Parents setting is specific to each individual device and staff account rather than a school-wide setting, so Administrators who prefer consistency with enabling this setting should be sure to check this setting with each staff member’s device to ensure that it’s turned on.

  1. Log into brightwheel on the app

  2. Tap into Room, and select Attendance

  3. Tap the gear icon in the top right corner to open Check-in Settings

  4. Scroll down to the Attendance section, and use the toggle to turn the Share with parents setting on

  5. Repeat for each Staff or Administrator device as needed

Disable Share with Parents

Some programs may choose to log check-ins and check-outs for internal records only, without making these records visible for Parents. In this case, it’s best to turn the Share with Parents setting off so that these actions are logged as staff-only by default. Attendance actions logged as staff-only will be visible for Staff and Administrators, but not for any student contacts.

Keep in mind that since this setting is device-specific rather than a school-wide setting, Administrators who prefer consistency with disabling this setting should be sure to check this setting with each staff member’s device to ensure that it’s turned off.

  1. Log into brightwheel on the app

  2. Tap into Room, and select Attendance

  3. Tap the gear icon in the top right corner to open Check-in Settings

  4. Scroll down to the Attendance section, and use the toggle to turn the Share with parents setting off

  5. Repeat for each Staff or Administrator device as needed

Troubleshoot Attendance Visibility

Because this setting is specific to each device, it’s possible that some logged Attendance actions may be visible for Parents, while others may not. If this causes confusion, it’s recommended that a program Administrator review the check-in records to determine whether some Attendance may be logged on a device that has the Share with Parents setting turned off.

  1. Log into brightwheel on the web

  2. Use the Room Feed, and use the Activity Type filter to view Check-in/out records

  3. Review logged Attendance actions to identify which actions were logged as Staff-Only, as well as which staff member logged those actions

  4. Follow up with that staff member to ensure that the Share with Parents setting is configured correctly

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