A crucial part of managing a center is scheduling—both understanding how many students will be at the center and in any given classroom each day, and ensuring that staff members are scheduled appropriately given student schedules. The Student and Staff Scheduling feature enables any administrator to enter custom repeatable schedules for each individual student and staff member at your program by room. This helps ensure that you have proper staffing to maintain each room's target ratio. 

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Add a New Schedule

Setting up a schedule for students and staff is easy and can be done individually or by grouping all students or staff with the same schedule. By default the Schedule page will display the current week's schedule for all rooms. You may find it easier to set schedules by room, simply click on the Room drop down to filter display the student and staff schedules for only that room. Creating a new schedule with viewing a specific room will automatically attribute the schedule to the viewed room, but this can be changed before saving a schedule. A student or teacher can have multiple schedules for different times, on different days, and/or in different rooms. 

  1. Click on Rooms from the top menu bar
  2. Select the Schedule tab
  3. Click the + Student Schedule or + Staff Schedule button
  4. Select the individual(s) from the drop down or click the gray add button to the right to quickly multi-select
  5. Use the Repeat every week checkbox to set a multi-day recurring schedule or just a single day
  6. Set the Date(s), Start/End Times, and Days of the week to repeat the schedule if applicable
  7. Click Save

Make Edits to a Schedule

Schedules change, it's totally normal. In brightwheel, student and staff schedules can be edited or deleted at any time, for a single day or for the a recurring schedule. Here's how:

  1. Click on Rooms from the top menu bar
  2. Select the Schedule tab
  3. Click on the schedule block for the person and day that you would like to edit
  4. Select Edit or Delete
  5. Choose This single instance or This schedule
  6. If editing, make your desired changes and Save
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