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Share Sign-up forms with families

[For all Staff] Learn how to send digital sign-up forms to families, to sign up for events, admission tours, room supplies and more!

Audrey avatar
Written by Audrey
Updated over 2 weeks ago

After creating a Sign-up form, you can share it with families in two ways:

  • Link sharing: copy and send the URL via messaging, newsletters, or elsewhere.

  • Direct share: post Sign-ups directly to parents' brightwheel accounts under their Sign-ups tab on web and mobile, accompanied with an email invite.


Send via link sharing

When sharing a Sign-up via URL, parents with existing accounts can choose any of their children when signing up.

New families are prompted to create a brightwheel account and student profile before signing up, automatically adding them to your account so you can track their progress and message them.

  1. Log in on the web

  2. Click Paperwork in the sidebar menu > Sign-ups tab

  3. Next to the Sign-up, select Actions > Share

  4. Turn on 'Enable link sharing' > Hit Copy


Share directly to accounts

When you share a Sign-up directly with families, they’ll receive an invitation email prompting them to complete it. Families can then access the Sign-up anytime from the Sign-ups tab under Paperwork on both web and mobile.

You have two options for direct sharing:

  • By student: gives all parents associated with the student access to the Sign-up

  • By room: grants access to the Sign-up to all parents associated with current and future students in the selected room.

If you make a mistake, you can easily revoke access to the Sign-up.

Steps to share

  1. Log in on the web

  2. Click Paperwork in the sidebar menu > Sign-ups tab

  3. Next to the Sign-up, select Actions > Share

    1. To share with individual students, hit + Add students

    2. To share with entire rooms, hit + Add rooms

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