February 2024 Product Spotlight

New updates for brightwheel Premium subscribers: media gallery for families, deleting forms, schedules on mobile, and more!

Claire Lee Lyall avatar
Written by Claire Lee Lyall
Updated over a week ago

As February comes to a close and you think about the spring season at your program, learn how brightwheel can help you make the most out of the upcoming months.

*New* improvements and resources for you below:

  • 💸 Tax resources & deductions that you don’t want to overlook

  • 📸 Coming soon: photo & video galleries

  • 📔 Admin schedules on mobile

    And so much more!

Be prepared for tax season with these updates.

  1. Year-end statements: These are now available for ALL payers, and you can also access them if needed. Share resources with families and see how to pull statements here.

  2. Taxes Resource Hub: As you get ready to file 2023 taxes, you can count on this hub in the Help Center to answer any questions you may have about 1099-Ks, billing reports, year-end statements, and more.

  3. Deductions: Don’t miss out on tax deductions this year! The following can be tax deductible expenses:

    1. Supplies and materials, such as toys and cleaning supplies

    2. Employee wages, benefits, and training

    3. Rent & utilities

    4. Food & beverages

    5. Technology, such as brightwheel

    6. Business insurance

    7. Advertising & marketing costs

      Check out our tax preparation checklist for more tips.

Coming soon: Photo and video galleries for guardians.

In the coming weeks, guardians will no longer need to scroll to find their favorite pictures of their children at your program—they’ll be able to view photos and videos in a gallery view! When guardians go into their mobile app and select a child, they’ll see a “Gallery” button right under their child’s profile icon, making it easy to find and download snapshots of exciting milestones and treasured moments.

NEW: Administrators will be able to view schedules on mobile devices!

Soon, you'll be able to view student and staff schedules on the brightwheel mobile app. This is currently available on all iOS devices, and it'll be available on Android devices in the next few weeks.

Since many directors and administrators use brightwheel on the go, you'll save time by viewing schedules straight from the brightwheel app on your phone or tablet to quickly determine staffing needs and classroom openings. Simply tap "Schedules" on the Administrator home screen on the mobile app to access the feature.

➡️ Upcoming webinar

➡️ More product updates!

  • Here’s what’s new with forms, thanks to feedback heard from the community.

    • Delete forms/submissions. You can now delete forms and individual submissions that you no longer need!

    • Prefill forms. The ability to prefill Fillable forms is available. You can now add information to a form (such as an incident report) before you send it to a family.

    • Search & filter forms. It’s now easier to find forms and submissions in brightwheel, saving you time so you can spend it on what matters most to you.

Payroll pay periods *coming soon*. In the coming weeks, you’ll be able to set up your pay periods so you can view timecards and payroll reports by those dates.

If you collaborate with other administrators at your program, forward this article to them so they don’t miss these updates. They can subscribe here if they aren’t receiving these newsletters in their email inbox.

Additional Resources

  • Brightwheel billing: if you are not currently using brightwheel's billing feature, learn more here and join providers who save 5 hours each week using the platform.

  • Subscribe to get the monthly Product Spotlight to your inbox! If you are a

    Premium administrator and you're not seeing these monthly newsletters in your email inbox, sign up to start receiving them here.

    • You can also take a look at all our past newsletters in this hub.

  • Account Setup: If you are still setting up your brightwheel account, complete our two onboarding trainings today to build quality connections, efficiently run your program, and simplify billing with brightwheel.

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