Providers can set up Quick Scan, a digital QR code on a school device or print it, so families can check their children in and out by simply scanning the QR code. Staff can also check themselves in and out using the same code.
Key benefits:
Fast: Skip paper sign-ins and tablet lines
Flexible: Families without smartphones can still use a school device if needed
Secure: More secure than physical signatures and only approved guardians can check in
Easy details: Families can add pickup notes and drop-off info from their phone
How does it work?
Once you enable Quick Scan, your school gets a unique QR code (one per location). You can display the QR code digitally from your browser, Check-in Kiosk, or print it to post around your program.
Approved pickups can scan it from the brightwheel app or their phone's camera app, then complete check-in by entering their unique 4-digit check-in code and any required info such as a health questionnaire. Families must ensure they have already downloaded the brightwheel app and are logged in.
💡 Tip: Share our Checking in students as a guardian resource with families so they know how to use Quick Scan.
Set up Quick Scan
To use Quick Scan, you must first enable it in your School Settings.
Log in as an administrator on the web
Click My School > Settings in the sidebar
Go to the School Info tab
Under Check-in Kiosk Settings, toggle Quick Scan ON
💡 Check out Manage School Check-In Settings for additional ways to customize your attendance experience.
Display the QR code
Once Quick Scan is enabled for your program, there are a few options to display the QR code for your program.
On the web
Log in to an administrator account on the web
Click My School > Settings in the purple sidebar menu
Select the School Info tab
Click Enter Quick Scan Mode under Check-In Settings
On the app
Enter a program device or personal staff account into Kiosk Mode to display the digital QR code. Visit Set up Check-In Kiosk for steps.
Print the QR code
Providers can print and post QR codes around your program for faster check-ins.
Log in on the web
Click My School > Settings in the sidebar menu
Select the School Info tab
On the same page, confirm the 'Quick Scan Refresh' setting is toggled OFF for the QR code to work
Click Enter Quick Scan Mode > Print (top right)
🚩 Keep Quick Scan Refresh off if you're using printed codes. When it's on, the code regenerates every 3 hours.
Manage check-in settings
Administrators can manage their check-in settings to determine exactly how they would like to have parents check their students in each day. You have the option to enable parent signatures, health screens, and more!
Check out our Manage School Check-In Settings Help Center resource to find out about the additional check-in settings available.