December 2023 Product Spotlight

New in brightwheel: longer videos, tax resources, an on-demand webinar, and more!

Claire Lee Lyall avatar
Written by Claire Lee Lyall
Updated over a week ago

As you wrap up the year and celebrate the season with your community, get ahead and see how you can get even more value out of brightwheel in 2024.

*New* improvements and resources for you below:

🎥 Upload longer videos to a child’s feed!

🏦 Save time this tax season with two new billing updates

💵 Make payroll processing and taxes easier for your program

⏱️ Customize overtime rules for time tracking

🎨 [Webinar] Tour brightwheel Learning & Experience Curriculum

and there’s more.


🎥 Upload longer videos (up to 90 seconds) on the mobile app.

Thanks to feedback from our community, longer videos can now be uploaded to student feeds via iOS mobile devices. This will also be available on Android devices in the coming weeks. Now, staff can capture special moments more seamlessly, deepening their bonds with families. No more cut off “Happy Birthday” songs. Hooray!

🏦 Save even more time this tax season with the two updates below.

1. Year-end statements

Expect these exciting improvements in early 2024:

  • Families will have a direct link to their statement - no additional work for them to access what they need

  • Families will be notified when this year’s tax statements are available - reducing inbound questions to you & your staff

  • You’ll also have a direct link to student statements, if you need them for your own records

2. “Preparing for Tax Season” hub

As you get ready to file 2023 taxes, you can count on this resource hub in the brightwheel Help Center to answer any questions you may have about 1099-Ks, billing reports, year-end statements, and more.

Remember these important upcoming dates:

  • By 12/15 - Review your program’s information under Billing Settings to ensure your 1099-K is properly delivered.

  • By 12/31 - All payments, charges, and adjustments must be recorded by this date to appear in this year’s tax summary for families.

💵 Have payroll taxes taken care of by running payroll through brightwheel.

When you connect your brightwheel account to Gusto, all local, state, and federal payroll taxes are calculated, filed, and paid automatically.

And don’t miss this special offer: brightwheel customers who are new to Gusto will get 6 months free if you sign up by 1/31. Get started here.

Note: This feature is not yet available for some programs, including multi-sites. Join the waitlist to be the first to know when it’s available.

⏱️ *New* Easily customize weekly and daily overtime thresholds.

You can now adjust how weekly and daily (both single and double) overtime is calculated in brightwheel’s Time Summary report. This means programs with overtime rules beyond the standard 40 hours per week no longer need to manually calculate overtime! Learn more.

🎨 [On-demand webinar] Experience Curriculum and brightwheel Learning!

Hot off the press: watch this new 12-minute webinar to get a deeper look at all that Experience Curriculum and brightwheel Learning offers.

You’ll learn more about the curriculum’s monthly themes, weekly teacher guides, and daily lesson materials, all delivered to your doorstep each month. We’ll also show you how the curriculum is available digitally for staff and families in brightwheel, saving precious time and fostering child development.

Interested in getting Experience Curriculum for your program? Schedule a 1x1 call with the brightwheel team.

  • A recap of back-to-school improvements. Here is a list of 20+ new features in brightwheel. Have ideas for how we can keep improving the product? Share your insights.

  • Big ways brightwheel billing has evolved. Take a deeper dive into how the billing platform has changed over the last three years. All of these updates were made to get providers paid faster and to save time spent collecting payments from families.

  • Absence reasons are here! Choose from a list of preset reasons when marking a student absent in brightwheel.

    • Note: absence reasons don’t carry over to reporting at this time, but soon you’ll be able to pull this data using Custom Reports. Expect this update in the coming weeks!


Last but not least, the brightwheel team hopes you have a joy-filled holiday season with your team, your families, and your loved ones this year.

We are so grateful to serve you and the early learning community each day. ❤️


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Additional Resources

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