Complete Forms with brightwheel

Learn how Parent contacts can complete and submit paperwork for their provider with brightwheel Forms.

Rachel S avatar
Written by Rachel S
Updated over a week ago

Through brightwheel, contacts with parent-level access can access paperwork requests shared by administrators to view, complete, and submit paperwork directly through their accounts on the web. This includes specific requests to complete Forms, Document Requests, Contracts, or Fillable Documents.

Table of Contents

Access Forms via Link Sharing

Often, programs opt to share applications and documents that are accessible by a link. This allows parents to follow the link to create a profile for their student at that program and to digitally complete forms and paperwork that may be required for enrollment.

  1. Click the shared link, or copy and paste it into a new browser window

  2. Sign into an existing brightwheel account, or create a new brightwheel account

  3. Select the student’s name from the list, or use the purple + Add a Student button to create a new profile for the student

  4. Complete the form fields

  5. To complete the form for multiple students, open the shared link again and repeat these steps as needed

Access Forms via Student Profile

Once an administrator has shared a form for a student, that form will be available for all added parent-level contacts on the student’s profile.

  1. Click on Your Children, and click on the child’s name

  2. Select the Forms & Requests tab from the top of the screen

  3. Click Start to open and begin completing the form

Complete Forms & Requests

  1. Open the form through the student’s profile, or via the shared link

  2. Click Start to begin entering the requested information into the form

  3. Enter requested information into the fields
    Contracts: Add a digital signature to the form, making sure the name in the signature box matches the printed name exactly
    Document Requests: Upload a PDF document into the form

  4. Click Submit when complete


Where can I see the forms that my provider has sent?

Forms will be visible through the student profiles listed in each parent's brightwheel account on the web, but not on the brightwheel app. To view and complete forms, make sure to log in to brightwheel on the web!

Can I change my contact info or the contact info listed for another student contact on the form?

The best way to update account info will be to log into brightwheel, select Profile, and then use the email and mobile number fields to enter the updated account information. Contact information for contacts with activated brightwheel accounts cannot be edited through the Applications tools.

Running into trouble with updating contact info? Our Support team would love to help! Parents and other contacts can get in touch with brightwheel Support via email at at any time.

Can I make changes to a form that was submitted earlier?

Once a form is submitted, the completed fields will be saved with the submitted information and can’t be edited. If parents find that changes or updates are required, please get in touch with a program or school administrator to discuss the best way to provide the updated information.

I’m having trouble uploading my documents through the Document Request tool.

Each Document Request application will allow parents to upload one PDF document. If the completed documents are saved as separate files, make sure to combine them into one PDF before uploading. If the completed documents are not PDFs, parents will need to convert them to PDFs before uploading.

I have questions about the content or fields requested on my program’s form.

For more information and context regarding the fields requested on an Application, please get in touch with the provider directly. This content is managed directly by the program administrators, so they’re best equipped to provide clarity on the requested fields!

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