Brightwheel's Upload Tool simplifies bulk updating student profile information. Simply export your brightwheel roster in CSV format, make desired changes and let brightwheel update the student profiles for you!
Use this feature to update 10+ student profiles at once without editing each one individually. Fields can be updated such as birthdates, room assignments, enrollment status, subsidy status, notes, enrollment date, mailing address, and more.
Getting Started: What You Should Know
When updating a program's roster, there are a few things to be aware of:
Brightwheel ID: The brightwheel_id column is how our system knows which records to update, do not edit or remove these cells; this may cause duplicate records if removed
Deleting information: If information is removed from a given cell, our roster upload will not delete this information from the program. For data integrity, our tool ignores blank cells.
New contacts can be added via the Upload Tool, but existing contacts cannot be updated in bulk. Contacts with an activated account can only be updated by the student contact themself.]
Removing a contact from the roster file will not remove the contact from the profile.
Room Assignments: The bulk upload tool can assign students to new rooms but can't remove children from rooms.
Changing the Homeroom assignment on a roster will update the main homeroom assignment, but will not remove them from their previous homeroom - their previous homeroom assignment will be added to 'Other Rooms'.
Changing any additional room assignments listed under room_1, room_2, etc. on the roster will add the student to those additional rooms, but not remove them from any of their previously assigned rooms.
To completely remove, or switch a student's homeroom to another, follow the steps to bulk update student homeroom assignments, or add/remove rooms in individual student profiles.
How to Bulk Update
Log in on the web
From the menu on the left, click My School, then Students
Click Export Roster
In the exported file, make changes to the student info following the correct format outlined here
💡Any changes made to a field will overwrite the current information with a few exceptions.From the same "Students list" page click Add Students, then Bulk Upload
Follow the on-screen steps to finalize the roster upload. Wait for a confirmation email notifying the information is updated (usually same day, up to two business days).
ℹ️ The roster will include all editable fields in one report. Fields not in the roster cannot be bulk updated.