Brightwheel CACFP claim checks scan your attendance, student, and meal records to flag potential issues before you submit meal data for reimbursement.
This article outlines what gets scanned and how to enable this feature. Learn how to Fix CACFP claim check errors here.
How CACFP claim checks work
Claim checks help you submit accurate CACFP claims by flagging issues in your attendance and meal data before they affect your reimbursement.
Brightwheel scans your records daily to spot things like missing check-in times, duplicate meals, or meals logged without attendance. You'll see exactly which students and days need attention, making it easy to fix issues before submitting claims.
What claim checks scan for
We've designed claim checks to scan for common issues impacting claims.
Attendance issues
CACFP requires complete check-in and check-out times. We scan for:
Attendance missing
Missing check-in
Missing check-out
Meal entry errors
Duplicate meals
Meal type not specified
Recommended items
We also check for additional items that could be correct, but we flag them just in case:
More than three meals logged (CACFP only reimburses two meals and 1 snack or 2 snacks and 1 meal per day)
Student eligibility not specified
Meal log missing (student had attendance but no meals for the day)
Turn on CACFP claim checks
Claim checks are turned on by default for programs. To confirm claimed checks are turned on, go to your My School > Menus tab and locate the Claim checks tab at the top of the page.
If you see the tab, you are all set to use claim checks. If not, you must manually turn the setting on by going to My School > Settings > CACFP claim checks.
Access claim checks
💡 For more details on how to fix specific issues, visit Fix CACFP claim check errors.
FAQs
Can I turn off claim checks if I don't want to use them?
Can I turn off claim checks if I don't want to use them?
Yes. Go to Menus > Settings and toggle off CACFP claim checks. Once turned off, the Claim checks tab will no longer appear, but your CACFP reports will still be available.
Why don’t I see the option to view claim checks?
Why don’t I see the option to view claim checks?
If you don’t see the claim checks, the setting must be turned on first. Confirm it is turned on in your school My School > Settings > CACFP claim checks.
Will claim checks automatically fix errors in my data?
Will claim checks automatically fix errors in my data?
No. Claim checks flag potential issues, but you'll need to review and make corrections manually. We identify the issue(s) for you and provide a quick way to make corrections.
This gives you control over your data and ensures changes are accurate before you submit claims.