With brightwheel's Sign-up feature, scheduling parent-teacher conferences has never been easier! Programs can send digital sign-up sheets for conferences to families in minutes, making coordinating simple and streamlined.
To learn more about sign-ups generally, sharing methods and the family view, visit our Sign-ups resource collection.
Create a parent-teacher conference Sign-up
When creating signups for conferences, we recommend using Time Series as your slot type to let families choose from multiple times.
Tips for creating
Add custom notes to time slots to share important info & instructions with families (e.g. Zoom links, or if families should indicate bringing multiple children).
Multi-day conferences: Create a separate slot for each day, then add time slots within each.
Single-day conferences: Just create one slot for the day and add multiple time options.
How to create a Time series Sign-Up
Log in on the web
Click Paperwork in the sidebar menu > Sign-ups
Tap + Create new, then select Time series as the slot type
When finished adding slots, any details, and optional notes, click Save
Take steps to share it with families
FAQs
How do I share the sign-up with families?
Link sharing: Turn on Enable link sharing, then copy the URL and send it via message, newsletter, or other method.
(New!) Direct share: Post the sign-up event directly to parents’ brightwheel accounts. Families will see it under their Sign-ups tab (via Paperwork) on web and mobile. They’ll also get an invite email. You can directly share by student or by room.
Learn more about sharing.
How do I include a Zoom (or other video) link?
When creating your Sign-Up form, add the call link in the notes field. Families will see it when they select a slot. You can also send the link again in a reminder message through brightwheel.
How can parents request in-person vs. virtual?
Parents are able to add a note when signing up for a slot. We recommend including instructions for families that they should indicate this when signing up. You can add custom notes to a slot when creating it.
Can parents reschedule their parent-teacher conference slot if something comes up?
Yes. Brightwheel automatically sends reminders 24 hours before the event so families don’t forget and arrive on time.
Can both parents sign up for the same conference slot?
Currently, only the guardian that signs up for a slot can see the specific sign-up and notes.
Can I duplicate a parent-teacher conference sign-up for another room or future session?
Yes. You can duplicate existing sign-up forms to save time and reuse them for other classrooms or future parent:teacher conference cycles.
Simply find the sign-up event you want to duplicate, click Actions > Duplicate, and adjust as needed.