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Responding to an Audit Request with the Subsidy Attendance Report and Audit Logs
Responding to an Audit Request with the Subsidy Attendance Report and Audit Logs

For providers in the state of Kentucky

Sabrina avatar
Written by Sabrina
Updated over 2 weeks ago

If a program has received a request to submit their attendance records to the Division of Child Care for CCAP students, they must email a copy of their weekly downloaded subsidy attendance records as well as send their audit logs from their Check-In Report to the state.

ℹ️ Instructions on where to send the copies of the attendance records will be included in the request from the Division of Child Care.


Email Your Subsidy Attendance Reports

Each week, providers must download their Subsidy Attendance Reports with the required parent or guardian daily and weekly signatures as well as the provider’s weekly signature. When the provider receives the audit request, they will be directed to send those weekly reports to a specific staff member at the Division of Child Care. Email each Subsidy Attendance Report to that specified email.


Send the Audit Log

  1. Log in on the web

  2. On the side menu, click to open the Reporting page and select Reports

  3. Click to expand the Attendance reports section and then select Check-in

  4. Select the timeframe that the audit report has been requested for

  5. Use the Subsidy status filter to ensure you have "Subsidized" selected
    ℹ️ As a reminder, you can set a student’s Subsidy status by updating the information in their Student Profile.

  6. Apply Student status filter to all students who are currently or were enrolled at the time of the request:

    • Active

    • Enrolled

    • Inactive

    • Graduated

  7. Click Apply to view filtered results

  8. Click Export

  9. Check the Include digital signature box and add your full name

  10. Check the Include attendance audit logs box

  11. Enter the email address for the DCC staff member from the request in the recipients box and press Add

  12. Press Email

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