Providers in Kentucky are able to use their Check-In Report to meet CCAP attendance record requirements. In order to ensure that your Check-In Report will be accepted, you must:
Include your license number in your School Name and License Number field in your School Settings
Turn on Digital Signatures in your Check-In Settings and have all check-ins and check-outs completed by a parent, family member, or approved pick-up
Mark each student as a Subsidy recipient in their Student Profile
Follow the instructions below to ensure that your Check-In Report will be accepted.
Update Program Information on the Web
Select My School on the purple menu and then select Settings from the dropdown menu
At the top of the screen, select School Profile
Update your program information with the following:
School Name: Include your School Name and License Number on this line
License Number: Enter your license number
Press Save
Configure Attendance Settings
Provide Check-In and Check-out Option for Families and Caregivers
In order for your Check-in Report to be accepted for DCC CCAP attendance requests, each check-in and check-out must be completed and signed by a parent, family member, or approved pick-up. You will then print the Check-In Report weekly.
Turn on Digital Signatures on the Web
Navigate to School Settings by clicking the icon in the bottom left corner, where you should also see your profile photo, name, and program name
Under the School Info tab, move to your Check-in Settings
Ensure that the Digital Signatures box, which is the third one down, is toggled to On
Once you have turned on Digital Signatures, parents, family members, or approved pick-ups can check in or check out from a printed QR code or through a device with the brightwheel app set up in Kiosk mode.
Print a QR Code for Check-in and Check-out
Navigate to School Settings by clicking the icon in the bottom left corner, where you should also see your profile photo, name, and program name.
Under the School Info tab, move to your Check-in Settings
Press Open & Print your QR code
Select Print in the top right corner
Open Check-in Kiosk as an Administrator on Your Device
Log in to the brightwheel app on your device
Navigate to the Administrator Home Screen on the mobile app
Tap Check-in Kiosk
Enter your 4-digit code
💡 Not sure of your check-in code? You can find this under Edit Profile in your account.
Parents can either enter their 4-digit PIN or scan the QR code from their app. They will be prompted to enter a signature, and then can check a child in or out through the Kiosk.
ℹ️ Staff check-ins and check-outs as well as changes made to the records will be available through sending the audit logs to the DCC.
Update Subsidy Status in the Student Profile
Select My School and then select Students
Go to the Student Profile of a child you would like to update.
In the Financial Details section, select Edit
Update the Subsidy field to “Yes”
In the Subsidy Details, update to CCAP.