There is no need to have a separate calendar to keep track of all the important events at your program because brightwheel has one built-in! Calendars are organized by Room.

Admins and teachers can view, create, and manage calendar events on the web and mobile app. While Parent and Family contacts can view calendar events on the web and mobile app as well to stay connected to their students!

View and Manage Calendar on the Web

Administrations and staff can take the following actions on the web to view, create, and manage Calendar events.

View Calendar Events

Click My School on the left sidebar and click Calendar to open that page
- Hit the Calendar icon in the upper left corner to quickly select a date to view or use the arrows to toggle between weeks
- Use the Room filter to view a specific room's calendar
  💡If no room is selected, you will see the events for all rooms by default
- Use the Date filter to view the full week or just weekdays

Create Calendar Events

Click My School on the left sidebar and click Calendar to open that page
Click + New event in the upper right corner or the + sign under a specific day
Enter the event details
1. Add a Title
2. Use the drop-down to select the appropriate room(s) for the event or select All Rooms
3. Set the date
4. Enter “Start” and “End” times OR toggle the option for All day
5. Add an optional description
Hit Create

Manage Calendar Events

Click My School on the left sidebar
From the drop-down menu, select Calendar
Use the available filters to locate the calendar event needing to be modified
Click the event
To modify the details, click Edit
1. Update the Title, Rooms, Date, Time, and Description as needed and then click Update
  💡 If you want to add a Start and End time for an event that was previously All day, untoggle the All day option first!
To remove the event, click Delete and then Yes, delete again

View and Manage Calendar on the Mobile App

Administrations and staff can take the following actions on the mobile app to view, create, and manage Calendar events.

As an Admin

Click Rooms and select the appropriate room from the drop-down menu
Select Calendar on the bottom menu
To view calendar events:
1. Use the arrows to view calendar events by month
To create calendar events:
1. Click + New event
2. Enter the event details
  1. Add a Title
  2. Select 'All rooms', multiple rooms, or a single room
  3. Set 'Starts' and 'Ends' dates OR toggle the option for All day
  4. Add an optional 'Description'
  5. Click Create
To manage calendar events:
1. Click on the event
2. To make changes - click Edit, make the needed changes, and click Update
3. To delete the event - click Delete and then Yes, Delete

As a Teacher

Navigate to the Calendar in the mobile app
1. If you're using an iOS device, tap the ≡ Menu icon in the top left corner and select Calendar
2. If you're using an Android device, simply choose the Calendar tab on your home roster
To view Calendar events:
- Use the Room drop-down at the top of the page to view each room's associated calendar
- Use the arrows to view calendar events by month
To create Calendar events:
1. Click + New event
2. Enter the event details
  1. Add a Title
  2. Select 'All rooms', multiple rooms, or a single room
  3. Set 'Starts' and 'Ends' dates OR toggle the option for All day
  4. Add an optional 'Description'
  5. Click Create
To manage Calendar events:
1. Click on the event
2. Click Edit
3. If making changes, make changes and click Save
4. If deleting the event, click Delete and then Yes

View Calendar as a Guardian

Parent and Family contacts can view calendar events for their student's assigned rooms right in the mobile app. Parents only can view these events on the web as well.

Learn more in our View Calendar as a Guardian resource!

Teacher to Parent Messaging

Student Check-In Overview

Admin and Staff Messaging

Using Shared Files

View Calendar as a Guardian