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Export your student roster

[For all Staff] Export and print your roster from brightwheel for reporting, family contact information, and more!

Sabrina avatar
Written by Sabrina
Updated today

Easily export and print your program's roster from brightwheel to get a customizable report of student information like names, birthdays, and contact details. It's perfect for creating attendance sheets, student lists, or pulling parent emails for newsletters.


Export your roster

A roster export defaults to show all active students, but you can use the Enrollment Status filter to include students with different statuses. Additionally, you can use the room filter at the top of your Students List to export a specific classroom's roster.

  1. Log in on the web

  2. Click My School > Students in the sidebar menu

  3. (Optional) Filter by student name, status, and room to narrow down the roster

  4. Click Export Roster (top right), select the desired fields, and choose to email or download the report

💡 Tip: When downloading your roster, you'll have the flexibility to choose which fields are exported. This is helpful if you only wish for some data to appear on the final report (E.g. only student last names).

Providers seeking a simplified report with basic student profile data can export our Student details Report.

Or you can explore our Custom Report Builder which allows you to pull roster data with the flexibility to organize that data in a way that best fits your program. Review our Custom Reports resource to learn more.


Information included on a roster export

The following table outlines the student data that is exportable from the roster.

Category

Field

Personal student information

  • First Name

  • Last Name

  • Brightwheel ID

  • Student ID

  • Birth Date (or Expected Birth Date)

  • Ethnicity

  • Gender

  • Race

  • Address Information

Enrollment details

  • Enrollment Status

  • Enrollment Date

  • Enrollment Additional Details

  • Toured Date

  • Desired Start Date

  • Paperwork Date

  • Graduation Date

Rooms & health

  • Rooms & Homeroom

  • Sibling Attending

  • Meal Type

  • Allergies & Medications

  • Doctor's Information

Contact information

  • Parent name, email, mobile phone

  • Approved Pickup name, email, mobile phone

  • Family contact name, email, mobile phone

  • Emergency contact name, phone, and relationship

Administrative & financial

  • Admin notes

  • Subsidy details

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