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School Setup
Room Management
Managing Rooms

Managing Rooms

Learn how add, edit and delete rooms on the web or in the app! Keep organized by assigning students and teachers/staff to specific rooms.
Tyson Jones avatar
Written by Tyson Jones
Updated over a week ago

Feature Available on All Plans
Available on Web and Mobile

In order to Get Started on brightwheel, you will need to start by adding rooms. Rooms can be organized in many ways. They can be named after physical classrooms, one giant room, or rooms by age group, the choice is yours! You can create rooms from both the web and mobile app. After you add a room, you can add your students and staff and assign them to one or more rooms. 

Table of Contents

Add a Room

On The Web

To add a room from the web, log in to your school's account and follow these steps:

  1. Select Rooms on the top left tab.
  2. Click the button: Add Room 
  3. Type in the name of the room and click Create Room

On Your Mobile App

iOS

When you set up your school, you will be taken through the Setup Wizard. This Wizard will prompt you to create your rooms.

At any point in the future, if an admin would like to add an additional room, follow the instructions below:

  1. Tap the Menu Bar on the top left corner
  2. Select Admin Tools 
  3. Tap Rooms
  4. Tap the plus sign " + " 
  5. Enter the name and tap Create

Android

Upon opening the brightwheel app you will be taken to the last room you were viewing.  To add a new room:

  1. Tap the the drop down arrow next to the name of the room you are currently viewing
  2. Tap the plus sign " + "
  3. Enter the name to the new room on the bottom row
  4. Tap the back button to save

Edit a Room

On The Web

  1. Click on the Rooms tab in the web portal.
  2. Click the room you'd like to delete
  3. Click Room Settings in the upper right
  4. Update the name as desired
  5. Click Update Room

On Your Mobile App

iOS

  1. Tap on Admin Tools
  2. Tap Rooms
  3. Select the room, and update the name
  4. Tap Save

Android

  1. Tap the the drop down arrow next to the name of the room you are currently viewing
  2. Tap the +
  3. Edit the desired room
  4. Tap the back button to save

Delete a Room

Before you can delete a room in brightwheel, you will first need to remove any students from that class room. You can check out this article to learn how to change a student's room assignment.

On The Web

  1. Click on the Rooms tab in the web portal.
  2. Click the room you'd like to delete
  3. Click Room Settings in the upper right
  4. Click Delete Room
  5. Confirm this action by entering the name of the room in the pop-up and clicking Delete This Room

On Your Mobile App

iOS

  1. Tap on Admin Tools
  2. Tap Rooms
  3. Select the room, and delete

Android

  1. Tap the the drop down arrow next to the name of the room you are currently viewing
  2. Tap the +
  3. Tap the X icon next to the room you wish to remove
  4. Tap the back button to save

Homeroom

Adding a Homeroom is a great way to check a student-in using Quick Scan and the check-in Kiosk. It allows you to assign the specific room the student will be checked into while using Quick Scan. (Previously students were checked-in to Rooms alphabetically).

For example, assigning "Room C" as a homeroom will ensure that the student is checked into this room rather than "Room A".

To add a Homeroom from the web:

  1. Click Edit beside the Homeroom section
  2. Assign the desired homeroom
  3. Click Save

The homeroom will then be successfully added.

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