To get started on brightwheel, rooms will need to be added. Rooms can be organized in many ways. They can be named after physical classrooms, one giant room, rooms by age group, or whatever name is needed! Rooms can be created from both the web and mobile app by administrators and managers. After a room is added, student and staff profiles can be created, then assigned to their respective rooms.
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Add a Room
Rooms are the best way to organize students, staff, learning curriculum, and filter reports and billing. Maintaining rooms in brightwheel is vital. Creating rooms can be done on the web or through the app.
On The Web
Log in to your account on the web
Click to expand My Schools and then select Rooms
Click + New Room and type in the room name
Click Create Room
On The Mobile App
From the app, rooms can be created and managed from the school profile at any time.
From the Administrator Home screen, tap School Profile
Tap the Rooms card at the top
Tap the + button in the top right of the screen
Enter the name of the new room and click Create when finished
Modify or Remove a Room
Editing the name of a room or deleting it is done in very similar ways. The user must have administrator or manager-level permissions to modify rooms, which can be done from the app or on the web.
Before a room can be deleted in brightwheel, all students will first need to be removed from that room. Learn how to change a student's room assignment.
On The Web
Log in to your account on the web
Click to expand My Schools and then select Rooms
Click the room to delete
Click Room Settings
Update the name as desired and click Update Room or click Delete this Room
If deleting, type the name of this room to confirm and click Delete this Room again.
On The Mobile App
From the Administrator Home screen tap School Profile
Tap the Rooms card at the top
Tap the specific room
If modifying the name, edit the name displayed and click Save
If deleting the room, click Delete Room
Please Note: If a room is deleted, student records from that room will still be accessible via the student's profile. However, reports will no longer be filterable by the deleted room.
Add a Homeroom
Adding a Homeroom is a great way to check a student in using Quick Scan and the check-in Kiosk. The Homeroom is where a student will be checked into while using Quick Scan.
For example, assigning "Room C" as a homeroom will ensure that the student is checked into this room rather than "Room A".
On the Web
Log in to your account on the web
Click to expand My School and then select Students
Locate and click the specific student's profile
In the 'Rooms' box, click Edit
Use the drop-down menu to select the appropriate Homeroom
Click Save to successfully add the homeroom for the student
💡Bulk update student status and homeroom assignments as needed!
Learn more about Managing Room Settings on the app!