Staff can log learning Observations for students using notes, photos/videos, and linked to specific skills or standards. Observations are designed to capture meaningful, child-specific learning moments and support tracking developmental progress over time.
Observations can appear in student activity feeds for families to see and in learning reports.
💡 To assign progress levels (e.g., "introduced" or "mastered") and track student growth, you can purchase Experience Assessments as a Premium subscription add-on.
New - Log Observations when completing Learning activities
You can now log Observations while marking Learning activities as complete from a Lesson plan, making it easier to track daily progress and share updates with families.
Note: Logging an Observation while completing an activity is only available within a Lesson plan. To log a standalone Observation, use the child’s activity feed.
Log Observations from a Lesson plan
You can log Observations directly from a Lesson Plan assigned to a room and week while marking a Learning Activity as complete.
To log an Observation without marking the activity complete, use the activity feed instead.
On the app
Log in on the app
Select a room > Learning (bottom right)
Tap a Learning activity in a Lesson plan
Click Log activity and select students
Tap Confirm and observe to add an observation and mark the Learning activity complete
On the web
Log in on the web
Go to Learning in the sidebar menu
Under the Overview tab, open a Lesson plan and select a Learning activity
Click Complete learning activity and choose students
Tap Confirm and observe to add an observation and mark the Learning activity complete
Log Observations from the Activity feed
You can log Observations directly through the activity flow.
On the app
Log in on the app
Select a room > Add Activity > Observation
Add linked skills, notes, and photos (optional)
Click Add Observation or Save to drafts when finished
On the web:
Log in on the web
Click My School > Rooms in the sidebar
Click into the room and select + Add activity
Select Observation
Select the student, date, notes, and skills assessed, then hit Add observation
Revisit, post or delete Observation drafts
Created Observations can be saved as a draft, edited, and posted at a later time. This allows staff to save their progress in case they are pulled away and return to the observation when they become available. Drafts can always be deleted.
On the app
Log in on the app
Select a room > Add Activity
Tap Drafts in the upper right corner
Select the draft
To delete, tap the 🗑️ icon in the upper right corner
To edit, make changes > Update draft
To post it, tap Add Observation
On the web
Log in on the web
Click My School > Rooms in the sidebar
Click into the room and select + Add activity
Tap Drafts at the top of the activities
Make adjustments to drafts and post, or choose to delete
Share Observations with families
Administrators and Staff can choose whether observations are visible to families or kept internal.
To share with families, leave the staff only option unchecked. If the staff only option is selected, the observation will only be visible to program staff. Administrators can also bulk approve staff-only posts from the Room Feed on the web.
You can also print and share Learning Reports directly with families.
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