The IRS Form 1099-K is issued for all U.S. providers that process $5,000 or more on brightwheel in the 2024 tax year.
The 1099-K reports the total gross volume of online payment transactions made through brightwheel. Brightwheel will mail a 1099-K for each program that meets these requirements by January 31st. These requirements may vary by state, and we recommend you consult a tax advisor with any specific questions.
This includes entities that are non-profit/tax-exempt etc, since brightwheel is legally obligated to issue these forms to all eligible US-based users regardless of their business type. We recommend consulting a tax advisor to learn more about this form and how you should use it.
ℹ️ If needed, quickly pull reporting on how much your program received for a given charge category and date range with the Revenue Report. Learn how to pull this report in our Tax Season Reporting for Providers resource.
FAQs
What is Stripe? | Stripe is the payment processor brightwheel utilizes to offer online payments. |
Can providers access their 1099-K online? | No, this is not accessible online. The 1099-K will be mailed out in January to the address on file listed under the provider's School Profile in brightwheel. If any of this information needs to be updated, review the Changing Tax Details article for specific steps that must be completed by December 15th.
Providers can request a digital 1099-K copy if they have not received their paper copy in the mail after January 31st. |
Do Multi Sites receive 1 or several 1099-Ks? | 1099 forms will be sent to each location separately. Brightwheel does not issue one form for an entire organization. |
What about parents? | Parents can pull their own tax statement within their account. |
Form 1099-K Discrepancies
Our platform will have monthly reporting differences depending on how you view the payments. On your platform, you will see the transactions on a 'created' basis, meaning as soon as a parent/customer pays, it will show up as a transaction. However, from a reporting perspective, it will be recorded on an 'available' basis, meaning it has passed through any approval/authorization before you can fully withdraw it or have it as part of your available payout balance. It is very similar to when you charge something on your personal credit card. It will show up in your credit card statement immediately as pending (created) but not posted to your statement account balance (available) until 2-3 business days later.
EX: Parents paid 12/29/2024 but did not post until 1/2/2025
Review all tax-related resources below!
This publication is designed to provide general information regarding the subject matter covered. It is not intended to serve as legal, tax, or other financial advice related to individual situations. Because each individual's legal, tax, and financial situation differs, specific advice should be tailored to the particular circumstances. For this reason, you are advised to consult with your own attorney, CPA, and/or other advisors regarding your specific situation.