With brightwheel's Upload Tool, you can efficiently update multiple student profiles at once. This includes student information like birthdates, rooms, addresses, statuses, and more!
Simply export your brightwheel roster as a CSV file, make your desired changes to the profile fields, re-upload the file to your account, and brightwheel will update the profiles for you.
💡 Tip: We recommend this option when you have 10+ student profiles to update. Otherwise, you have the option to update profiles individually.
Important things to know before you get started
When making changes to your exported roster, there are a few things to be aware of:
Do not change the brightwheel ID: On the exported roster, the
brightwheel_idcolumn is how our system knows which records to update to avoid duplicate profiles.Blank cells do not delete data: Deleting information from the roster will not delete information on the student's profile, including contacts.
Only new contacts can be added: Existing contacts with an activated account can only be updated by the student contact themselves.
Only new rooms can be assigned: Removing a room from the roster does not affect existing assignments. New room assignments always add on, and updating a homeroom retains the previous one in "Other rooms."
Upload your updated roster
When bulk updating student profiles, you can download a copy of your current roster as a CSV file to make edits, or take a picture of a separate list of students with the updated information you wish to upload
If you already have a picture of your student roster ready, skip to step 5.
Log in on the web
From the sidebar menu, click My School > Students
In the top right, click Export Roster
Make your desired changes to student profile fields in the exported CSV file. (Note: Most changes will overwrite existing data).
On the same 'Students' page, click Add Student > Bulk upload to upload the updated CSV file or a picture of your roster
Note: Fields not included in the roster download cannot be bulk updated. The roster will only include editable fields.