With brightwheel's Upload Tool, you can quickly add your entire team by uploading your existing staff roster—no need to reformat or start from scratch. The brightwheel team takes care of the rest by adding the staff for you, making onboarding your staff seamless and stress-free.
This feature is only available for Premium customers and you'll receive unlimited uploads. Uploads are completed within 24 hours, but typically the same day.
Accepted File Types
We will accept staff information in any form, as long as it is legible, clearly labeled and it’s in one of the following file types: .png, .jpg, .jpeg, .csv, .xlsx, .pdf, or .docx. This is particularly helpful if you are coming to brightwheel from pen and paper, or a different system.
Examples of files our current customers have shared with us:
Personal excel files with staff information
Scanned PDFs of job applications
Screenshots of staff lists
Photos of attendance check-in sheets
And more!
Don’t have a file to upload? If you're transitioning from another platform to brightwheel, you can take steps to export your data from a third-party system.
Add Staff in Bulk
Once your file meets the guidelines above and includes at a minimum the Staff First and Last Name, it’s ready to be uploaded! You can add staff manually or by taking the steps below to upload a file to add staff.
Log in to the school's account on the web
Select Staff & Payroll from the left-side menu
Click Add staff in the top right corner
Choose Bulk upload
Click Choose files to select the file with roster information
Once the correct file has been added, click Send files
ℹ️ Once imported, our team does not send invites to staff. You can send invites by following steps here.
Export Your Roster from a Third-Party System
Coming to brightwheel from another platform? We are here to help make the transition as seamless as possible! Review our Export Staff Rosters from Other Systems resource to see if your current provider is listed and follow the steps to export. You can then return to this resource to import your data easily.