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Manage Rooms
Manage Rooms

[For Admins + Managers] Learn how to add, edit and delete rooms at your program on the web or in the app!

Sabrina avatar
Written by Sabrina
Updated over 5 months ago

To get started on brightwheel, rooms will need to be added. Rooms can be organized in many ways. They can be named after physical classrooms, one giant room, rooms by age group, or whatever name is needed! Rooms can be created from both the web and mobile app by administrators and managers. After a room is added, student and staff profiles can be created, and then assigned to their respective rooms.

Add a Room

Rooms are the best way to organize students, staff, and learning curriculum, and filter reports and billing. Maintaining rooms in brightwheel is vital. Creating rooms can be done on the web or through the app.

On The Web

  1. Log in to your account on the web

  2. Click to expand My Schools and then select Rooms

  3. Click + New Room and type in the room name

  4. Click Create Room

On The Mobile App

From the app, rooms can be created and managed from the school profile at any time.

  1. From the Administrator Home screen, tap School Profile

  2. Tap the Rooms card at the top

  3. Tap the + button in the top right of the screen

  4. Enter the name of the new room and click Create when finished

Modify or Remove a Room

Editing the name of a room or deleting it is done in very similar ways. The user must have administrator or manager-level permissions to modify rooms, which can be done from the app or on the web.


On The Web

  1. Log in to your account on the web

  2. Click to expand My Schools and then select Rooms

  3. Click the room to delete

  4. Click Room Settings

  5. Update the name as desired and click Update Room or click Delete this Room

    1. If deleting, type the name of this room to confirm and click Delete this Room again.

On The Mobile App

  1. From the Administrator Home screen tap School Profile

  2. Tap the Rooms card at the top

  3. Tap the specific room

  4. If modifying the name, edit the name displayed and click Save

  5. If deleting the room, click Delete Room

ℹ️ If a room is deleted, student records from that room will still be accessible via the student's profile. However, reports will no longer be filterable by the deleted room.

Add a Homeroom

Adding a Homeroom is a great way to check a student in using Quick Scan and the check-in Kiosk. The Homeroom is where a student will be checked into while using Quick Scan.

💡 For example, assigning "Room C" as a homeroom will ensure that the student is checked into that room rather than "Room A"

  1. Log in to your account on the web

  2. Click to expand My School and then select Students

  3. Locate and click the specific student's profile

  4. In the 'Rooms' box, click Edit

  5. Use the drop-down menu to select the appropriate Homeroom

  6. Click Save to successfully add the homeroom for the student

💡Bulk update homeroom assignments as needed!

Learn more about Managing Room Settings!

Related Articles
Add Staff Profiles
Assign and Manage Student's Rooms
Waitlist & Priorities Management
Manage Health Screen Questionnaire
Delete Student Profiles
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