March 2024 Product Spotlight

New updates, resources, and improvements for brightwheel Premium subscribers!

Claire Lee Lyall avatar
Written by Claire Lee Lyall
Updated over a week ago

As you start thinking about the summer and fall, don’t miss these tips and resources to “spring clean” your workflows and enhance learning at your program with brightwheel.

Below, you’ll hear about:

  • 📂 Paperwork features for ALL documents

  • 💵 Coming soon: a billing-only staff role!

  • 🧑‍🏫 [On-demand webinar] Hire amazing educators

  • 🪴 May’s Garden Treasures curriculum

  • ⏱️ Check-in improvements to come

    And more.

The Paperwork tab is a gamechanger for streamlining documents.

Say goodbye to families losing documents or taking weeks to return a form. With Paperwork in brightwheel, you’ll streamline all documents for families.

Forms & Requests can be used when families fill out information or sign a document. Shared Files can be used when you post information like a handbook. Learn more about how these two feature types differ here.

Pam, an owner who has used brightwheel since 2017, says that she gets 75% of her forms back within 24 hours using brightwheel. Hear how Pam uses the Paperwork tab for “pretty much everything.”

Coming soon: A “Billing only” staff role for accountants and other staff!

Thanks to feedback from the community, a NEW “Billing only” staff role will be available in the coming weeks. This means you’ll be able to give an accountant, bookkeeper, or other financial staff access to billing but nothing else in brightwheel. They’ll also be able to pull billing reports, saving you time and giving you greater control of how finances are managed at your program. 🙌

[On-demand webinar] How to hire amazing early educators.

As hiring continues to be a top challenge in the industry, learn tips to make your hiring efforts as effective and rewarding as possible. In this webinar, an ECE recruiter shares how to find teaching talent, how to build an active pipeline of candidates, and more. Watch the webinar here.

Take a look inside May’s Garden Treasure themed curriculum! 🌿

With Experience Curriculum’s May kit, children will wiggle like worms with excitement as they greet garden visitors like rabbits and moles. They’ll sing along with buzzing bees and pull out carrots to make tasty garden soup. These springtime activities are available directly in brightwheel. The Baby, Toddler, and Preschool curriculums are selling out fast! Learn more about Experience Curriculum in brightwheel.

  • Payroll eligibility survey. You can now see if your program is eligible for brightwheel’s payroll product with Gusto directly in the app. Take the survey today.

    • Note: Multi-location programs are not eligible for brightwheel payroll at this time.

  • Check-in & attendance improvements! Exciting updates are coming these next few weeks to make it easier for you to maintain accurate attendance records for licensing.

    • Absence reasons in check-in report: student absence reasons are now available in both the check-in report and custom reports.

    • *Coming soon* Check-in report updates: You’ll no longer need to leave the check-in report to identify and fix attendance errors or add new entries - woohoo!

    • *Coming soon* Guardian check-in experience: Your families will enjoy a streamlined check-in experience that takes less steps and makes it easier to complete the check-in process. The functionality will stay the same – it’ll just be a more seamless process.

    • And more in the coming months

If you collaborate with other administrators at your program, forward this email to them so they don’t miss these updates. They can subscribe here if they aren’t receiving these newsletters in their inbox.

Additional Resources

  • Brightwheel billing: if you are not currently using brightwheel's billing feature, learn more here and join providers who save 5 hours each week using the platform.

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  • Account Setup: If you are still setting up your brightwheel account, complete our two onboarding trainings today to build quality connections, efficiently run your program, and simplify billing with brightwheel.

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