July is go-time for fall planning — tours are picking up, enrollment questions are coming in, and every checklist item you knock out now is one less thing in August. In this newsletter, you'll find the latest brightwheel tools and features to support you. 💜
💳 [Now Live] In-person payments
⭐️ [Coming soon] Spotlight
✍️ Digital Sign-ups for tours and orientation
📊 Take our back-to-school readiness quiz
🎉 And much more!
[Now Live] Accept family payments on the spot
In-person payments are live in brightwheel. Accept card payments right from your phone or tablet using Tap to Pay — no card reader, no extra hardware. Perfect for registration days, tours, and any drop-in payment.
Not yet using brightwheel Billing? Discover Billing
[Coming soon] Meet Spotlight
Spotlight is coming soon, and it's built to keep you ahead of what needs attention. It scans your account across billing, enrollment, and more, and hands you a ready-made list of what to act on — one clear view of what's incomplete or overdue, so your program stays on track.
Fill tour slots and welcome new families faster
Tours, orientations, and inquiries pick up fast this time of year. Set up Sign-ups in brightwheel for tours, orientation, and more, so families can grab an open slot themselves — no phone tag, no back-and-forth emails, and every visit lands right on your calendar.
Coming this fall: brightwheel CRM & enrollment forecasting
Pipeline & lead management, tour management, waitlist management, and automated communications — all built to help you fill open spots faster.
Pop quiz: are you ready for back-to-school?
Take our 1-minute readiness quiz and get a personalized checklist to help you feel confident and prepared.
🍽️ Upload your menus — share a photo of your paper menus, share a PDF, or build one from scratch, and brightwheel turns it into a reusable menu template. Create a menu template
📝 Create digital forms so re-enrollment packets and new-family paperwork are ready to send the moment you need them. Create digital forms
🌐 [New] The brightwheel web app is now available in Spanish
Admins and staff can select Spanish as their preferred language under Profile → Language. Change your language
🧺 Family Picnic Celebration Kit
A free gift from Experience Curriculum: everything you need to host an end-of-summer family picnic — printable invitations, games, and more. A great way to bring your community together and show off your program before the new year starts. Download the free kit
📊 [New] Updated DRDP framework
We just released the updated DRDP learning framework — available to every customer and usable with Experience Assessments. This one's been highly requested, and we're glad it's here. Set up learning frameworks
📚 [Blog] How to prepare your center for the new school year
A practical checklist for getting your classrooms, staff, and families ready before the first day. Read the article
🌈 [Blog] Building a more inclusive classroom
Practical ways to welcome every learner as new and returning families settle in this fall. Read the article
💡 Want to learn more?
Our webinar library has numerous live events on billing, enrollment, curriculum, and more. Browse the webinar library
Have ideas for what we can include in future newsletters?
Additional Resources
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Brightwheel billing: If you are not currently using brightwheel's billing feature, learn more here and join providers who save 5+ hours each week using the platform.
Account Setup: If you are still setting up your brightwheel account, complete our two onboarding trainings today to build quality connections, efficiently run your program, and simplify billing with brightwheel.