Kentucky providers can use their brightwheel account to meet the requirements for a licensing investigation and/or renewal by ensuring that each staff member’s profile is up-to-date.
This resource outlines the best way to meet these requirements using the staff profile and Attachments features.
Complete staff profile fields
On the staff profile in brightwheel, make sure the following profile sections and fields are filled. Outlined are the corresponding Kentucky requirements that will be met.
Brightwheel field | Kentucky requirement |
Name | Employee first and last name |
Birthday | Employee date of birth |
List staff title under custom Notes | Staff title |
Hire date | Employee hire date |
Certifications & degrees | Educational qualifications |
To access a staff profile, select the staff member under Staff & Payroll in the sidebar menu. Hit Edit next to each profile field to make adjustments.
Upload staff attachments
In the staff's Attachments section of their profile, upload all required and important documentation for staff members to ensure a thorough review can be completed.
Staff attachments can include but not be limited to:
Health questionnaire and TB test
Educational qualifications (i.e. copy of their GED, degree, certifications)
Evaluations
Incident reports or write-ups
Professional development plans
Driver’s license, if applicable
Steps to add attachments
Log in on the web
Select Staff & Payroll in the sidebar menu, then click into a staff profile
Go to the Attachments tab > Add Attachment
Input the file and details, then Save Attachment
💡 Tip: Adding expiration dates helps you track when documents need to be updated.